Statistics and Indicators on the Labour Market in the eEconomy

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STILEAdministrative and financial matters
Sandra Volders
Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Introduction
Introduction

• Initial advance
• Cost statements
• Cost categories
• Audit
• Project website
• Newsletter

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Initial advance
Initial advance

• Start project November 1st
• Initial advance within 60 days
• Contribution shall be paid to the co-ordinators
  bank account
• HIVA transfers the payments intended for other
  principal contractors within 30 days of receipt
  of the funds

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Cost statements
Cost statements

• First cost statement

• Covers the first 6 months
• Costs between November 1st and end of April
• Deadline for your cost calculation end of April
• Deadline signed cost statements May 15th

• Possibility to check your filled out format with
  us and ask some feedback
• HIVA shall send 2 copies to the Commission

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Cost categories
Cost categories

• Eligible costs

• Necessary for the project
• Incurred during the duration of the project
• Principal contractors are authorised to transfer
  in their own budget between categories of costs
  (without approval of the other partners)
• Principal contractors are authorised to transfer
  between themselves (with approval of the
  Commission and other principal contractors -
  max. 20)

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Cost categories
Cost categories

• Direct costs

• Personnel costs
• Actual working hours
• Working time must be recorded throughout the
  duration of the project
• Secretarial and other support staff should
  included in the overhead component
• As long as there is not too great a divergence
  with the budget it does not matter whether the
  working hours are more or less than in the budget
• Durable equipment (just for IRES)
• Depreciation period for durable equipment 36
  months for computer equipment costing less
  than Euro 25,000
• Subcontracting
• Invoices are required

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Cost categories
Cost categories

• Direct costs (continued)

• Travel and subsistence
• A reflection of the costs that have been
  reimbursed to individuals for travel and
  subsistence
• Exclude any items which might be considered to
  be overheads
• Keep your boarding passes
• Consumables / Computing / Protection of
  knowledge
• Not budgeted for the STILE project
• Other specific costs
• Only costs specified in technical annex I
  Description of work under the heading 11
  Specific costs
• Organisation workshops, European workshops and
  user-groups
• Translations reports, instruments
• Administrative and financial co-ordination
• Only the co-ordinator can charge these costs

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Cost categories
Cost categories

• Indirect costs

• Related on the eligible personnel costs
• Costs relating to the carrying out of the
  project work

• Justification of costs

• Eligible costs shall be reimbursed when justified

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Audit
Audit

• At any time during the contract and up to 5 years
  after the contract
• Eligible costs can be proofed
• Cost statements filled in correctly
• Registration of working hours (see time sheet)

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Project website
Project websitewww.stile.be

• First part

• Accessible for everybody
• Contents
• Project information (aims, objectives,
  description of work, ...)
• Address information of all partners
• Personal information on all persons involved in
  the STILE project (phone number, fax, e-mail,
  ...)
• CVs of all persons involved in the STILE
  project
• Institutional CV
• Link to the institutional website (if
  available)
• Cf. STILE data sheet
• Links to other EU projects (for example
  Emergence, ...)
• Link to the IST programme
• Digital version News letters

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Project website
Project website

• Second part

• Only accessible for all partners
• Protected with username and password
• Contents
• Information on the meetings, financial matters,
  ...
• Technical annex, CPF forms, ...
• Time table
• Cost statements
• Draft reports
• Calendar (planned meetings, ...)
• ...
• WP lead partners can use it as a tool

Statistics and Indicators on the Labour Market in
the e-Economy
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Administrative and financial matters
Project newsletter
Project newsletter

• Cf. Emergence newsletters
• First one a general presentation of the project
• Disseminate

Statistics and Indicators on the Labour Market in
the e-Economy
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