Project Management Division FY05 Annual Report of Activities and Trends

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Project Management Division FY05 Annual Report
of Activities and Trends

• Dan Ziomek
• Associate Director, PMD
• Information Technology Investment Board
• June 20, 2005

expect the best
www.vita.virginia.gov
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Purpose of Presentation

• To provide an annual report, summarizing the work
  of the VITA Project Management Division (PMD),
  including
• Activities and Trends (FY 04 to FY05)
• Accomplishments in FY05
• Initiatives in FY06
• Challenges
• Note Reference information is also provided
  regarding the evolution, organization, staffing
  continuing responsibilities of PMD.

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PMD - FY05 Portfolio Statistics

• (All counts reported as of May 31, 2005)

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Service Area Work Distribution
As of May 31, 2005
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Agency Procurement Requests

• FY05 APR Spend by Category (in Thousands)

FY05 Total 122.3 Million
APRs Submitted Through May, 2005
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Agency Procurement Requests
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Agency Procurement Requests
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Trends - Agency Procurement Requests
As of May 31, 2005
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Trends - Agency Procurement Requests
FY05 FY04
Total thru 5/31/05 - 161
Total FY04 - 209
As of May 31, 2005
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Trends - Project Oversight
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Independent Verification Validation

• The overall condition of the 21 major IT projects
  reviewed was encouraging
• 88 Green
• 8 - Yellow
• 4 - Red
• The Commonwealth project management (PM)
  methodology is being adopted by all agencies as a
  result of training and improved oversight
• Additional training and guidance needed in the
  areas of risk management, scheduling, estimating,
  earned value, and quality management
• The PM capability in Commonwealth agencies should
  continue to mature, driven by more effective
  oversight, training, and guidance and consultation

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Trends - Project Manager Development
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PMD - PMO Major Accomplishments

• Increased Focus on Oversight of Project Execution
  
• - No Failed Major IT Projects (Based on CIO
  Assessment of Major IT Projects)
• Published Project Management Standard
• Completed Implementation of the PM Selection and
  Training Standard
• Expanded the Project Manager Development Program
• Developed and Tested a Revised IVV Program
• Implemented PMD Performance Measures
• Increased PMO Staffing (3)

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PMD - EPO Major Accomplishments

• Established VITA PPEA Management and Governance
  Process
• Completed Organization and Implementation of New
  Enterprise Projects Office
• Awarded PPEA Consulting Services Contracts
• Completed Initial Review of VITA PPEA Proposals
• Completed Conceptual Review of VITA PPEA
  Proposals
• Completed Program Planning through Detailed
  Review and Comprehensive Agreement Phases
• Provided Project Office Support to Infrastructure
  and EA Program Offices (Detailed Review)

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PMD FY06 Initiatives

• Expand Major IT Project Oversight
• Implement IVV Program
• Reengineer ITSP and APR Processes
• Refine PMD Performance Measures
• Continue Support to PPEA Programs, Culminating in
  an October Decision on Comprehensive Agreements
• Complete Reengineering of the RTIP Reporting
  Process to Better Serve the ITIB and Associated
  Customers
• Execute Phase 2 of the Commonwealth Portfolio
  Project (BPR and COTS Tool)
• Promulgate a new ITIM-based Strategic Planning
  and Portfolio Management Standard
• Promulgate a new ITIM-based Project Oversight
  Standard

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PMD FY06 Challenges

• Right-sizing PMD Organization
• Conversion to Non-general Funding
• Governance as a Valued Service
• Addressing APA Audit Findings
• Execution of PPEA Agreements

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Final Questions
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Contact Information

• Dan Ziomek
• Associate Director, Project Management Division
  (PMD)
• dan.ziomek_at_vita.virginia.gov
• [phone]
• Judy Marchand
• Manager, PMD Project Management Office
• judy.marchand_at_vita.virginia.gov
• [phone]
• Bob Haugh
• PMD Enterprise Projects Office (PPEA)
• william.haugh_at_vita.virginia.gov
• [phone]

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Project Management Division FY05 Annual Report
Evolution, Organization, Staffing Continuing
Responsibilities (Reference Information)

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www.vita.virginia.gov
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Evolution of PMD

• Origins in Council on Information Management
  (Agency IT Strategic Planning, Project and
  Procurement Oversight)
• Formerly Department of Technology Planning from
  1999 (Technology Management Team)
• VITA Project Management Division established in
  Code in 2003 (Code of Virginia 2.2-2008)

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PMD Organization Today
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PMD Major Responsibilities

• Commonwealth IT Governance and Program
  Management
• IT Investment Management (ITIM) Policies,
  Standards, and Guidelines Development
  Implementation
• Agency IT Strategic Planning - CIO Approval
  Monitoring
• IT Portfolio Management
• IT Investment Board Support (includes RTIP)
• Project Manager Development Program (PMDP) -
  Program Management, Training and Administration
• ITIM Process Supporting Tools - Development,
  Implementation Support

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PMD Major Responsibilities (cont.)

• Commonwealth IT Investment Oversight
• Agency IT Procurement Requests CIO Approval
• IT Project Consulting Major and Non-major
• Major IT Project Planning, Development, RFP and
  Contract (CIO) Approvals
• Major IT Project Oversight and Dashboard
  Reporting
• Major IT Project IVV Reviews
• Non-major IT Project Development Approval

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PMD Major Responsibilities (cont.)

• PPEA
• Support VITA Governance and Management of the
  PPEA Program
• Serve as Deputy Program Director for VITA PPEA
• Manage PPEA Project Management Office(s) (PMO)
  for Infrastructure and EA Programs
• Administer PPEA Consulting Services Contracts
  (with VITA Supply Chain Management)
• Consult with Agencies on their Ongoing PPEA
  Proposal Evaluations (Only DSS active at this
  time)
• Support Phased Review of PPEA Proposals
  Culminating in VITA Comprehensive Agreement(s)
  Approved by the Governor

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FY 05 Publications

• Policies, Standards, and Guidelines
• Published Commonwealth Project Management
  Standard
• Reports
• 2004 Recommended Technology Investment Projects
  Report
• Quarterly Updates for VITA Business Plan
• Bi-monthly Dashboard Status Report to CIO ITIB
• Monthly Dashboard Evaluations
• ITPRC/SPARC Agenda Packages and Meeting Minutes
• Presentations
• Various (24) to ITIB, Agencies, Focus Groups,
  Customers, et. al.
• Revision 1 of PMDP Mandatory Training