Staff Selection Tool 2009 - PowerPoint PPT Presentation

Loading...

PPT – Staff Selection Tool 2009 PowerPoint presentation | free to download - id: 277cd4-ZDc1Z



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Staff Selection Tool 2009

Description:

The Applicant Details Retention Rights tab will provide the following information ... Previous Year Selection History SSIP selection tool records. 15 ... – PowerPoint PPT presentation

Number of Views:23
Avg rating:3.0/5.0
Slides: 34
Provided by: ggo4
Learn more at: http://www.learningtimes.net
Category:

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Staff Selection Tool 2009


1
Summer School Instructional Program (SSIP)
  • Staff Selection Tool 2009
  • User Guide

2
Agenda
  • Introduction
  • Important Note from the Office of Labor Relations
  • Retention Rights Overview
  • System Overview
  • System Demonstration
  • Principal View
  • HR Partner View

3
Office of Labor Relations
  • For Summer 2009, principals must hire all
    retention rights holders in their building for
    their summer program. We want to give
    principals choice and the ability to hire their
    own teachers, while creating accountability for
    performance of teachers in summer programs.
  • Supervisors need to evaluate and rate teachers in
    summer programs appropriately. Breaking
    retention rights is often as simple as one U
    rated observation. Teachers not performing (U
    rated) shouldnt continue to retain retention
    rights.

4
Office of Labor Relations
  • Schools that want to reduce the number of
    instructional hours of their summer program must
    offer employees other work (e.g. curriculum
    development, PD, etc) so that they can work up to
    the number of hours listed on the central
    posting. This applies to employees with retention
    rights only.

5
Retention Rights Overview
  • Criteria for Retention Rights
  • Applicant must have applied on time
  • Applicant must have claimed retention rights on
    their application
  • Applicant must have been scheduled for the full
    complement of hours for two consecutive years in
    the same district

6
Selection Process
  • Once an offer is extended, applicants
    automatically receive an email directing them to
    accept or reject the offer in the system. Once
    the acceptance or rejection is entered the
    principal can see the status in the system. The
    person selected can contact the school to
    determine where to report for their summer school
    assignment
  • If no response is received within five business
    days, the system will automatically withdraw the
    offer and the status will be registered in the
    system.
  • The Summer School Selection Tool helps you
    identify candidates that are eligible to receive
    offers.

7
Support
  • The HR Partners in the ISCs/CFNs will serve as
    support to the Principals for problems with the
    selection tool. Their role will be to assist
    with
  • Retention Rights corrections
  • Advise of appropriate selection within
    contractual guidelines
  • To escalate and resolve other problems
  • NOTE Login issues should be forwarded to the
    SSIP Support Team at ssipsupport_at_schools.nyc.gov
  • This link will be displayed by the system if you
    do not have access
  • Charles Peeples, HR Director, will serve as a
    Liaison to the ISC HR Partners and CFN

8
System Overview
  • The selection tool will allow principals to staff
    their summer school programs and extend offers to
    people of their choice from the available pool of
    applicants within the guidelines of the contract
  • There will be three phases in the selection
    process. Applicants with retention rights must
    be offered positions first.
  • Phase 1 Principals can select only retention
    rights staff from their own school
  • Phase 2 Principals can select only retention
    rights staff from their district
  • Phase 3 Principals can select all applicants
    from across the city
  • DHR will determine when it is appropriate to open
    the release of each phase
  • This pool may include teachers in excess and on
    leave

9
Accessing the System
  • System will go live on Thursday, May 21
  • System will remain open until all summer school
    selections have been made
  • You can access the system from the Principals
    Portal http//intranet.nycboe.net/DOEPortal/Prin
    cipals
  • Principals, HR Deputies (Dir. Bus. Services for
    CFN) and HR Partners are given access to the
    system by default. APs and School Business
    Managers will be given access by principal
    request only. Contact the SSIP Support Team at
    ssipsupport_at_schools.nyc.gov with all access
    requests.

10
Logging In
  • Depending on the network connection at your
    school, you may be prompted to enter a username
    and password
  • Login using your network credentials. This is
    the same username and password you use to access
    your DOE email
  • Username central\username
  • Example central\jsmith or jsmith_at_central
  • Password your Outlook email password

11
Principal View
  • The following screens show the principals view
    of the SSIP Selection tool

12
Principal - Home page
1
  • Home Page Overview
  • 1.Main Menu
  • Home click on this link to go back to the home
    page.
  • Search Applicants search citywide applicants.
  • Available Applicants view and extend offers to
    applicants who have applied to your district.
  • Offers Extended view all applicants that you
    have extended offers to, but have not yet
    accepted an offer. You can also withdraw an
    offer from this page.
  • Offers Accepted view all applicants who have
    accepted offers for your location and place
    selected applicants that did not report to work
    into the No Show pool.
  • Offers Declined view all applicants who have
    declined an offer from your location.
  • No Show view all applicants that did not report
    to work.
  • In Eligible View all applicants that have
    applied for SSIP, but are not eligible to work.
  • Sign Out will log you out of the system
  • 2.General Menu
  • View Postings view all job postings.
  • View Rates view position rates.
  • Districts and schools this link will direct to
    the school finder
  • Help click on this link for help

2
13
Principal - Extend Offers from the Available
Applicants Screen
  • Optional. Narrow your search by selecting Applied
    Position, and/or License Code, and/or 7 digit EIS
    ID, and/or Last name.
  • Click Search. You will see eligible applicants
    for the current hiring phase that match your
    search criteria.
  • Optional. Click on the applicants name for
    detailed information.
  • Check the box to select an applicant. You have
    the option to select multiple applicants.
  • Click on a program from the Assign Program drop
    down menu.
  • Click on the Extend Offer button on the bottom of
    the page to complete the selection. The
    applicant(s) will immediately receive a selection
    notice.
  • Notes
  • Applicants must accept the offer through their
    online application. If the offer is not accepted
    within 5 business days, the offer will be
    automatically withdrawn.
  • A grayed out Check box and Assigned program field
    next to an applicants name indicates that
    position is being staffed in seniority order.

1
2
3
4
5
6
14
Principal - Applicant Details Profile Tab
  • Clicking on an underlined applicant name will
    bring you to the Applicants Details page.
  • The Profile tab will allow you to view an
    applicants
  • contact information
  • Home district and school location.
  • License information
  • Eligibility (finger print status ratings)

15
Principal - Applicant Details Retention Rights Tab
  • The Applicant Details Retention Rights tab will
    provide the following information
  • Actual Retention Rights Program position and
    district if any.
  • Claimed Retention Rights Program, position and
    district, if any was claimed.
  • Work history- will include the last 3 years of
    summer school location and hours worked.
  • Previous Year Selection History SSIP selection
    tool records.

16
Principal - Applicant Details Application Tab
  • The Application tab will include
  • All positions that applicant applied to.
  • Applicant comments.
  • Link to the applicants resume if one was
    submitted.

17
Principal - Applicant Details Hiring Activity Tab
  • The Hiring Activity tab includes the following
    information
  • All hiring transactions made. This screen will
    track when the applicant submitted the
    application, when an offer was extended,
    withdrawn and who entered the transaction.

18
Principal - Search Applicants Screen
  • Use this page to determine what pool an applicant
    is in. You will be able to perform other
    transactions after clicking on the district
    links.
  • From the left Main Menu click on the Search
    Applicants link.
  • Enter at least one search criteria into the
    search fields.
  • Click Search.
  • Optional. Click on the district link to jump to
    the applicants record in that pool.
  • Notes
  • The First Name field on all screens will only
    accept up to 8 characters.

1
2
3
19
Principal - Withdraw Offers
  • From the left Main Menu click on the Offers
    Extended link.
  • Optional. Narrow your search by entering a search
    criteria.
  • Click on the Search button.
  • Check the box to select an applicant. You have
    the option to select multiple applicants.
  • Click on the Withdraw Offer button.
  • Notes
  • You can only withdraw offers from applicants who
    have not yet accepted the offer.

1
2
3
4
20
Principal - Re-extend an offer from the Withdrawn
Pool
  • From the left Main Menu click on the Offers
    Withdrawn link.
  • Optional. Enter at least one search criteria into
    the search fields.
  • Click Search.
  • Notes
  • Applicants must accept the offer through their
    online application. If the offer is not accepted
    within 5 business days, the offer will be
    automatically withdrawn.

1
2
3
4
5
21
Principal - Offer Accepted Pool
  • Use this screen to search all applicants that
    accepted offers to your location and place
    employees that did not report to work into the No
    Show pool.
  • If you are accessing this page from the Search
    Applicants screen, skip steps 1 2. The
    applicants information will populate on the
    screen.
  • From the left Main Menu, click on the Offers
    Accepted link.
  • Optional. Enter at least one search criteria.
  • Click on the Search button.
  • To place an applicant into the NO Show pool, do
    the following.
  • Check the box next to the applicant you would
    like to place in the No show pool.
  • Click on the No Show button.
  • Notes
  • You will have the ability to place applicants
    into the No Show pool only after classes have
    begun.
  • WARNING Once an applicant is placed in the No
    Show pool the action cannot be undone.

1
2
3
4
22
Principal - Extending an Offer from the Declined
Pool
  • Use this screen to select an applicant that has
    declined an offer from your district.
  • From the left Main Menu, click on the Offers
    Declined link.
  • Optional. Enter at least one search criteria.
  • Click on the Search button.
  • Check the box to select an applicant. You have
    the option to select multiple applicants.
  • Select the program from the Assign Program drop
    down.
  • Click on the Extend Offer button.
  • Notes
  • Applicants must accept the offer through their
    online application. If the offer is not accepted
    within 5 business days, the offer will be
    automatically withdrawn.

1
2
3
4
5
23
Principal - The Ineligible Pool
  • Use this screen to search Ineligible applicants.
  • From the left Main Menu, click on the Ineligible
    link.
  • Optional. Enter at least one search criteria.
  • Click on the Search button.

1
2
24
HR Partner View
  • The following screens show the HR Partners view
    of the SSIP Selection tool

25
HR Partner - Available Applicants View
  • Use this screen to select multiple applicants.
  • Select a District from the My District drop down
    menu.
  • Optional. Narrow your search by entering at least
    one search criteria.
  • PHASES 2 3 ONLY, you will notice an additional
    drop down menu named Assign Location. You MUST
    choose a location to view applicants.
  • Click the Search button.
  • Check the box next to the applicant(s) you wish
    to hire.
  • Select a Program from the Assign Program drop
    down menu.
  • Click on the Extend Offer button. The applicant
    will now appear in the Offers Extended pool.
  • Notes
  • Applicants must accept the offer through the
    online application. If the offer is not accepted
    within 5 business days, the offer will be
    automatically withdrawn. You are not obligated to
    re-extend an offer.

2
1
3
4
5
6
7
26
HR Partner - Applicant Details Profile Tab
  • Clicking on an underlined applicant name will
    bring you to the Applicants Details page.
  • The Profile tab will allow you to view an
    applicants
  • contact information
  • Home district and school location.
  • License information
  • Eligibility (finger print status ratings)

27
HR Partner - Applicant Details Retention Rights
Tab
  • The Applicant Details Retention Rights tab will
    provide the following information
  • Actual Retention Rights Program position and
    district if any.
  • Claimed Retention Rights Program, position and
    district, if any was claimed.
  • Work history- will include the last 3 years of
    summer school location and hours worked.
  • Previous Year Selection History SSIP selection
    tool records.

28
HR Partner - Applicant Details Application Tab
  • The Application tab will include
  • All positions that applicant applied to.
  • Applicant comments.
  • Link to the applicants resume if one was
    submitted.

29
HR Partner - Applicant Details Hiring Activity Tab
  • The Hiring Activity tab includes the following
    information
  • All hiring transactions made. This screen will
    track when the applicant submitted the
    application, when an offer was extended,
    withdrawn and who entered the transaction.

30
HR Partner Search Applicants Screen
  • Use this screen to search and view an applicants
    current status. You can also use this screen to
    Extend, withdraw offers, and place applicants
    into the No Show pool.
  • Click on the Search Applicant link from the main
    menu.
  • Enter at least one search criteria.
  • Click on the Search button.
  • Optional. Click on an active (underlined)
    district to go to that page.
  • Notes
  • The First Name field on all screens will only
    accept up to 8 characters.

1
2
3
31
HR Partner Correct Retention Rights
  • Use this screen to correct retention rights.
  • From the main menu, click on the Correct
    Retention Rights link
  • Narrow your search by entering at least one
    search criteria.
  • Click on the Search button.
  • Click on the Pencil. Additional drop down menus
    will appear.
  • Select Actual Retention.
  • Select Actual Retention District.
  • Select Actual Retention Position.
  • Select Actual Retention Program.
  • Optional. Edit SSIP Seniority.
  • Click on the check mark to save your changes.

1
2
3
6
5
4
8
7
9
32
HR Partner Update Assigned Location and No Show
  • If you are accessing this screen from the Search
    Applicant screen, start with step 4 below.
  • Click on the Offers Accepted Pool link to access
    this page.
  • Select a district.
  • Enter at least one search criteria.
  • Click on the Search button.
  • Check the box.
  • Click on the No Show button.
  • Notes
  • You will have the ability to place applicants
    into the No Show pool only after classes have
    begun.
  • WARNING Once an applicant is placed in the No
    Show pool the action cannot be undone.

1
2
33
Next Steps
  • The SSIP Selection Tool will go live on Thursday,
    May 21
  • Look for the link on the Principals Portal
  • A live Question and Answer session via webcast
    will be held on Wednesday, May 27
  • Register at http//www.learningtimes.net/dhrwebcas
    ts
About PowerShow.com