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FACULTY PROMOTION REVIEW

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Title: FACULTY PROMOTION REVIEW


1
FACULTY PROMOTION REVIEW
  • Faculty hired in former Kentucky Tech System or
    Prior to 2004 in a Technical College
    grandfathered under 2003-2004 Format

2
Introduction
  • This presentation is designed to assist you in
    preparing a successful portfolio for promotion.
  • You should have copies of the promotion
    guidelines.
  • You can access the guidelines on
    http//www.kctcs.edu/academicaffairs/

3
  • It is highly recommended that each candidate have
    a resource person who has successfully gone
    through the promotion process.
  • During your promotion sequences from Instructor
    to Professor it is recommended that you begin
    saving documentation to support your portfolio
    content.

4
Instructions Use this format to assemble your
promotion review portfolio.
  • Use a three-ring binder with tabs identifying
    each section required.
  • Provide clear, legible copies of documents.
  • Information should be from the last three
    academic years (July 1 to June 30), which
    includes the current academic year.

5
  • Information may be supplemented with significant
    activities and achievements from prior years.
  • All listings should be in reverse chronological
    order.
  • Clarity, organization and consistency in your
    portfolio will assist teams in making a positive
    outcome.
  • Verification must be included where indicated.

6
  • All required components of the portfolio must be
    included or addressed.
  • Eligibility for the year of promotion will
    include the current academic year. (You can
    count the year in which you apply.)

7
Portfolio Format
8
I. COVER SHEET
  • Your Name
  • Name of the College
  • Promotional Rank for which you are being
    considered

9
II. LETTER OF APPLICATION
  • Prepare a letter addressing why you feel you
    should be considered for promotion.
  • Include a statement regarding percentage of time
    spent with direct student contact to validate
    your eligibility.
  • Examples of items that may be included
  • Number of years in rank
  • Institutional effectiveness (contributions made)
  • Student evaluations results
  • Teaching leadership
  • Method(s) used to stay current in field
  • Vision of teaching

10
LETTERS FROMIMMEDIATE SUPERVISOR/FACULTY
  • The president/ceo now has the responsibility for
    ensuring that each promotion file is complete and
    contains the advice of the appropriate division
    chairperson and six or more faculty letters,
    including at least all Associate and Professor
    division members located on the same campus.
  • Faculty letters should be addressed and sent to
    the college president/ceo.

11
VITA/RESUME
  • Include a copy of your vita/resume.
  • Personal Information
  • Education
  • Work Experience
  • Teaching Experience
  • Awards, Recognitions, Achievements
  • Professional Certificates, Registries, Licensures

12
VITA/RESUME
  • Supporting documentation for the resume must be
    included in your portfolio behind the appropriate
    tab or referenced where it may be found in your
    portfolio.

13
A. Personal Information
  • This should include your personal information
    such as
  • Full name
  • Current Rank
  • Rank Dates to include
  • Initial appointment to faculty
  • Appointment to Assistant Professor
  • Appointment to Associate Professor

14
B. Education
  • List colleges, universities attended, locations
    and dates degrees awarded, dates awarded,
    major(s).
  • Provide the number of credit hours in teaching or
    related subject areas above your degree.

15
  • List all professional development during the
    required three years (past 2 and current
    academic years), including continuing education
    (total of 25 hours required for each of those
    years), college courses, workshops, or
    certifications in specific areas.
  • Must be verified and include certificates of
    completion for each activity

16
  • 4. Provide copies of transcripts from
    postsecondary institution(s), college/university
    attended.
  • Where applicable, provide high school transcript
    or GED.

17
C. Work Experience
  • Work experience listed here must be
    field-related.
  • Provide place of employment, address, position
    held, dates of employment.

18
D. Teaching Experience
  • Provide proof of required number of years of
    teaching experience.
  • KCTCS teaching experience includes teaching in
    the technical (KY TECH) or community college
    system prior to the establishment of KCTCS.

19
E. Awards, Recognitions, Achievements
  • List and include documentation for all awards,
    recognitions, publications, or presentations
    (achievements received during the three required
    years).

20
F. Professional Certifications,
Registration, Licensures
  • Provide organization, dates, identification
    numbers for all held.
  • Provide documentation (copies of certificates,
    licenses, or registration).

21
PERFORMANCEEFFECTIVENESS
  • Philosophy
  • Promotion requirements
  • (Following frames will address)

22
A. Philosophy
  • Include a narrative describing your personal
    teaching philosophy.
  • Include a description of your teaching style, use
    of different technologies, and methods of
    instruction in various courses taught. (visual,
    audio, tactile, kinesthetic)

23
Philosophy continued
  • When writing your teaching philosophy you might
    want to include the following
  • What is the key to a successful instructor?
  • What is a good learning environment?
  • Who are psychologists, theorists, or educators
    who have contributed to your philosophy?
  • How does your philosophy mesh with the overall
    mission and goals of KCTCS?

24
B. Promotion Requirements
  • Provide documentation for each of the following
    and verification where indicated

25
Instructor to Assistant Professor
  • 1. Successful completion of mentorship, KCTCS New
    Teachers Institute or have previous successful
    teaching experience
  • Verification required

26
  • 2. Student Course Evaluations
  • Verification required
  • If this is an area that is not applicable to you
    please make a statement as to why and have it
    verified by the person who evaluates your
    performance.
  • 3. Personal (annual) evaluations
  • 4. Course syllabi (for required 3 years)provide
    a table of contents listing class schedules for
    each of the required semesters

27
  • 5. Classroom observations
  • Verification required
  • 6. Advising
  • Overview of your advising responsibilities
  • 7. Community Service and Institutional Service
  • Should have letters to support activities

28
Institutional Service
  • KCTCS Administrative Policies and Procedures
    (2.5) defines institutional service as
  • evidence of effective participation in college
    activities appropriate to the growth and
    viability of the institution and education
    programs therein
  • Activities may include, but are not limited to
  • Committee involvement, workshop facilitation,
    continuing education, development of new program
    proposals, program accreditation, recruitment and
    marketing, grant proposal preparation, and
    mentoring of new faculty.

29
Community Service
  • KCTCS Administrative Policies and Procedures
    (2.5) states that community service might include
    such activities as
  • Serving on community boards, foundations,
    committees, commissions
  • Workshop facilitation
  • Continuing education or customized industry
    courses
  • Forums and community meetings
  • Delivering lectures or seminars
  • Arranging fine arts, cultural and recreational
    events
  • Professional assistance
  • Working with K-12 schools

30
Assistant Professor to Associate Professor
  • 1. Student course evaluations
  • Verification required
  • 2. Personal (annual) evaluations
  • 3. Course syllabi (required 3 years)
  • 4. Professional development
  • 25 hours per year
  • Verification required
  • Certificates of completion for each activity

31
Professional Development
  • KCTCS Administrative Policies and Procedures
    (2.5) states
  • The demonstration and evaluation of the
    professional activities and service of a faculty
    member shall be based upon evidence of
  • Professional growth
  • Development in areas of primary responsibility

32
Assistant Professor to Associate Professor
continued
  • 5. Advising
  • 6. Community Service and Institutional Service
  • 7. Awards, publications, or presentations

33
Associate Professor to Professor
  • 1. Student course evaluations
  • Verification required
  • 2. Personal (annual) evaluations
  • 3. Course syllabi (for required 3 years)

34
  • 4. Professional development
  • 25 hours per year
  • Verification required
  • Certifications of completion for each activity
  • 5. Advising
  • 6. Community Service and Institutional Service
  • 7. Awards, publications, or presentations
  • 8. Professional memberships

35
VI. LEADERSHIP
  • Provide recognized leadership (system, district,
    state, or national)
  • Provide verification through available
    documentation, such as copies of
  • administrative evaluations
  • letters of appointment to system or college
    committees
  • other certificates or acknowledgement of
    community leadership

36
Educational Leadership
  • KCTCS Administrative Policies and Procedures
    (2.5) states
  • The demonstration and evaluation of the
    educational leadership and service of a faculty
    member shall be based upon evidence of
  • Effective participation in activities appropriate
    to the formation of education policy and faculty
    organization
  • Effective performance of administrative duties
    where applicable
  • Recognition of educational leadership

37
MINIMUM TIME IN PREVIOUS RANK
  • Required Time in Rank
  • 3 Years At Rank of Instructor
  • 3 Years  - At Rank of Assistant Professor
  • 6 Years At Rank of Associate Professor

38
MINIMUM TIME IN PREVIOUS RANK (cont)
  • Provide documentation of time in previous rank
  • P1 forms (if applicable)
  • Letter from human resources department
  • See Administrative Policy 2.1 Attachment B

39
Key Dates
  • January 2-February 1, 2008
  • Annual performance evaluations for promotion
    candidates
  • February 4 March 3, 2008
  • College Advisory Committee on Promotion review
  • March 17, 2008
  • Recommendations due from college president/ceo,
    either affirmative or negative regarding
    promotions in rank for Associate
    Professor/Librarian II and Professor/Librarian I.
  • Second Week of April
  • KCTCS Senate Advisory Committee on Promotion
    meets.
  • May 1, 2008
  • Individuals being promoted locally to rank of
    Assistant Professor/Librarian III and term
    contract faculty (all ranks) notified and copy of
    letter sent to Chancellors Office by this date.
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