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HRT Human Resources Toolkit

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IT-AIS-MDS. CERN European Organization for Nuclear Research ... Per Gunnar J nsson (SL) Chris Dixon (STAF) Jan Janke (STAF) Piotr Sliwa (FELL) Main Menu ... – PowerPoint PPT presentation

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Title: HRT Human Resources Toolkit


1
HRT Human Resources Toolkit
  • Introduction to HRT
  • April 2007
  • IT-AIS-MDS

2
What will you learn today?
  • After the presentation, you should...
  • know what HRT is and how to access it
  • understand the structure of the HRT Main Menu
  • know where to find the key reports used in HRT
  • learn how to use ranges and virtual units
  • have an idea about the HRT Information Centre
  • be able to schedule reports for automatic
    execution

3
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
4
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
5
Where to find HRT
  • Inside CERN use the following URL
  • hrt
  • From outside CERN
  • https//hrt.cern.ch/
  • Supported browsers
  • All major browsers in a recent version (e.g. IE
    6/7, Firefox 2.0, Safari 2, Konqueror 3.5 etc.)

6
Some Words about HRT
  • Mainly gathers its data from foundation
  • Data is extracted once per day (extractions run
    during the night)
  • HRT (among other applications like CET, SMT, IC,
    CFUtk etc.) is maintained and further extended by
    the IT-AIS-MDS team

Per Gunnar Jönsson (SL)
Chris Dixon (STAF)
Jan Janke (STAF)
Piotr Sliwa (FELL)
7
Main Menu
8
Main Menu
9
Main Menu
10
Access Selection
11
User Preferences
12
The HRT Menu - Persons
Personnel Reports
Access and Work Documents
Absence Information
13
The HRT Menu - Career
Career Information
Training Information
14
The HRT Menu - Planning
Staffing Information
Costing Information
15
The HRT Menu - FAS
Technical Students
Maintained by HR-SMD-PM
Fellows and Associates
16
The HRT Menu - Simulations
DPO access only
17
The HRT Menu - Information
Information screens provided by HRT
18
The HRT Menu - Miscellaneous
French Swiss Cards Applications
Radiation Dose Report
19
The HRT Menu - HRT-PIE
HRT-PIE application integrated into HRT
Unlike the rest of HRT, access is by Experiment
20
The HRT Menu - My Pay Info
Link to AISMEDIA application run and maintained
by IT-AIS-FPF section
21
Customising Report Output
Select the output format for your report
22
Customising Report Output
23
Storing Reports
Create and maintain folders to organise reports
Enter a name for the report
Run stored reports, edit them, send them to
others to use
24
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
25
Key Reports - Personnel List
26
View and query all of the personnel information
known to HRT
27
Key Reports - Personnel Graphs
28
Personnel Graphs
1. Select grouping category
2. Select chart type
29
Key Reports - Access Safety Details
30
View access and safety course information for a
given person including CTA Safety
31
Key Reports - Career Overview
32
View and query contract information known to HRT
33
Key Reports - Costing Reports
View and query PPA data known to HRT
Allows a user to query by recharging codes
34
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
35
Advanced Features - Ranges of Values
Enter a range of values
36
Enter a range in any field which supports them!
37
Value Ranges
  • Use of ranges is possible in fields like
  • Organic Unit, PPA Unit, Budget Code, Project,
    Experiment
  • Specify range limits by using a colon ''
  • Ranges only having a left or a right bound are
    accepted as well
  • Two bounds - 4711547118
  • Right bound - 47118
  • Left bound - 47115

38
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
39
Virtual Units
Virtual Units
40
Editing Virtual Units
My own virtual units
Shared virtual unit
41
Editing Virtual Units
42
Editing Virtual Units
An additional personhas been added.
43
Using Virtual Units
Instead of only queryingthe members of the
section IT-AIS-MDS, the reportwill also search
for the personthat has been added to the virtual
unit.
44
Using Virtual Units
IT-AIS-MDS
Additional (virtual) team member
45
Use ranges of values
46
(No Transcript)
47
Use them in your reports like any other unit
48
Send a copy of your Virtual Unit to someone else
to use
Enter the name of a person or an organic unit to
send it to
Virtual Units that were sent to you will be
highlighted so that you know you cannot modify
them
49
Virtual Units - Summary
  • Available in HRT and CET
  • Can be used in all reports
  • Container for different items of various types
  • Persons
  • Cost centres
  • Organic and PPA units
  • Experiments and institutes
  • Projects
  • Contracts
  • Items of different types can be mixed up
  • Are processed at the time a report is executed
    (runtime)
  • Changing a virtual unit affects all reports it is
    used in

50
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
51
Advanced Features - Information Centre
Create your own reports!
52
Run them and enter search criteria exactly like
any other HRT report!
53
Agenda
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
54
Report Scheduling
Schedule any of your Stored Reports or
Information Center Reports
Have the results emailed to you automatically
55
The Data comes to you
2) Click here to configurethe report to be
scheduledfor automated execution.
Information Center Report
1) Select the report you would like to
beexecuted regularly.
56
The Data comes to you
Standard Report
2) Click here to configurethe report to be
scheduledfor automated execution.
1) Select the report you would like to
beexecuted regularly.
57
The Data comes to you
Configure how thescheduling should work
58
The Data comes to you
Wait for the daily email,coming each morning
59
Report Scheduling
  • Pushing data vs. pulling data
  • Instead of manually executing a report each time
    certain data is required, a report is executed
    automatically in regular intervals.
  • The results of the report's execution are sent by
    email.
  • More than one recipient for the report results
    can be defined.
  • Use cases
  • Get a list of people being absent today.
  • Who are the future members of my group ?

60
Report Scheduling
  • What can be scheduled ?
  • Almost everything !
  • Information Centre reports
  • Standard HRT (stored) reports
  • What kind of execution intervals are available ?
  • Daily, weekly, monthly
  • For weekly and monthly execution, the concrete
    day can be chosen (i.e. day of the week or
    month).
  • Where do I get more information ?
  • On the web
  • http//ais.web.cern.ch/ais/apps/hrt/ReportScheduli
    ng/welcome.html

61
Agenda
The End
1 HRT Overview
2 Key Reports
3 Advanced Features - Ranges of Values
4 Advanced Features - Virtual Units
5 Advanced Features - HRT Information Centre
6 Advanced Features - Report Scheduling
62
The End.
  • Questions answers
  • Thank you for your attention
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