Campus Emergency Preparedness

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Campus Emergency Preparedness

• Phil Cox
• Director of Facilities Management
• Cornell University
• plc4_at_cornell.edu

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Top Ten Public Policy Issues for Higher Education

• Homeland Security
• Scientific Research
• The Price of Tuition
• Participation of Low-Income Students
• Diminishing State Capacity
• The Culture Wars
• Economic and Workforce Development
• Accountability to the Public
• Ownership of Intellectual Property
• Aftereffects of Sarbanes-Oxley

Association of Governing Boards of Universities
and Colleges, Public Policy Paper Series 05-01
July 2005
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The Real Stuff

• Tropical storm Allison-U. of Texas, Houston
  Medical, 2001 205 Million
• Northridge earthquake-CSU Northridge, 1994
  
  380Million
• Hurricane Andrew-U. of Miami, 1992 17 Million
• Red River flood-U. of N. Dakota, 1997 46Million
• Residence Hall fire-Seton Hall, 2000 3 dead

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More Real Stuff

• Tornado-U. of Maryland, 2001 2 dead
• Lab fire-U.C. Santa Cruz, 2003 10 years work
• Flood-Colorado State, 1997 100 Million
• Loma Prieta earthquake-Stanford, 1989 ten years
  to repair 300 Million
• Heat wave/power outage-Columbia U.,
  1999 irreplaceable research materials lost

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Central Emergency Planning Team

• EHS
• Police
• Finance
• Purchasing
• Health Care
• Facilities

• Student Life
• Information Tech
• Risk Management
• Public Relations
• Human Resources
• Academic Unit

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Benchmarks for campus emergency plans

• Stanford University
• University of California, Berkeley
• UCLA
• San Diego State
• University of Maryland, Baltimore

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Lessons from Berkeley Fire

• Establish a permanent unit for emergency planning
  with mission, goals, budget, and administrative
  support
• Focus on communications education
• Staff with effective communicators
• Interact at all levels on campus
• Decentralize involve recipients of services
• Settle for incremental progress
• Surviving a disaster is a must for continuing
  your mission
• Recovery is a planned process

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Emergency PlanningPolicy 2.10

• Adopts the Cornell Emergency Plan
• Requires all units to complete plans
• Regular updates are required
• Available to EOC on website
• EHS to check for adequacy

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Our mottoAn incomplete plan sure beats no plan
at all
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Emergency Conditions

• Disease
• Drought
• Earthquake
• Evacuation
• Flooding
• Forest fire
• Hail storm
• High winds
• Insects

• Land fire
• Landslide
• Snow
• Tornado
• Uncontrolled animal
• Arson
• Demonstration
• Mass blackout
• Natural gas leak

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Emergency Conditions-cont.

• Power lines down
• Water contamination
• Airplane crash
• Bus crash
• Evacuation
• Helicopter crash
• Large vehicle crash
• Personnel injury
• Rapid transit collapse

• Train derailment
• Chemical spill
• Food contamination
• Nuclear attack
• Domestic disturbance
• Explosion
• Explosives
• Hostage
• Looting

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Emergency Conditions-cont.

• Riot
• Sniper
• Suicide
• Bomb threat
• Building collapse
• Building fire
• Jammed elevator
• Structural damage
• Loss of communications

• Loss of gas supply
• Loss of electricity
• Loss of water supply
• Computer failure
• Poison
• Radiation release
• Toxic material
• Steam tunnel fire
• Subsidence

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Campus-wide Risk Assessment

• RiskProbability x Vulnerability

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High Risk at Cornell

• Hazmat
• High winds/tornado
• Winter storm
• Power failure
• Big fire
• Civil Disorder
• Flood
• Pandemic flu

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Blackout of August 2003
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What are you preparing for? Example, a Hurricane.

• Wind
• Sheer
• Tornado
• Water
• Rain
• Flooding
• Lightning

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Example, a Hurricane.

• Utilities, Or lack of them
• electricity
• Water
• Sewer
• Natural Gas
• Fuel, Or lack of it

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What can you do?

• Check your insurance
• Emergency contact phone numbers
• Suppliers
• roof
• equipment
• ICE
• glass

• Check your equipment
• trucks
• tractors
• saws
• fuel
• Prepare for rising water
• Pre-Trim trees

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What can you do?

• Prepare for single phase conditions and power
  surges
• Verify shut off locations
• water
• gas
• electrical

• Fill all buried tanks
• Plan for location of debris
• Pre-position your portable generators
• health
• food
• communications
• other (payroll)

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What can you do?

• Web sites
• WWW.nws.gov
• www.fema.gov
• www.nysemo.state.ny.us
• WWW.hurricane.terrapin.com
• WWW.nhc.noaa.gov
• WWW.wunderground.com
• Water conservation measures
• Plan for a place for outside power crews

• Develop your record keeping system
• work orders
• supplies
• receipts
• timecards
• location of work
• equipment time

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Supplies

• Batteries
• Chain saws
• Chains
• 2 cycle oil
• Gloves
• Eye Ear protection
• Radios
• Rope

• Chain
• Flashlights
• extension cords
• fuel
• Generators
• Rain gear
• Coolers
• First Aid Kits

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Supplies

• Plywood
• Screws
• Rakes
• Wet Vacs
• Squeegees
• Compression fittings
• Pipe

• Glass
• Plastic
• Caulk
• Glazing
• Shingles
• Roofing Tar
• Single Ply Repair

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Supplies

• Water (1 gal/person/day)
• Ice
• Food (3 day supply)
• CASH

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Plan elements common to most types of emergencies

• Assignments responsibilities
• Communication
• Evacuation
• Supplies equipment
• Emergency response actions
• Hazard reduction

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Cornells Emergency Management Team

• President
• Provost
• EVP Fin. Admin.
• VP Fin. Affairs
• VP H.R.
• VP Govt Com Rel

• VP I.T.
• VP S.A.S.
• VP Com.Media Rel
• AVP Facil. Services
• University Counsel

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Executive Policy Group
President Provost Executive Vice President VP
Student Academic Services VP Communications
Media Relations University Counsel
Emergency Operations Center
Director
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Major Responsibilities of the Executive (EMT)

• Clearly state university policy.
• Evaluate effectiveness and correct deficiencies.
• Support a multi-agency approach.

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Executive - Delegation of Authority Should Cover

• Legal policy restraints and/or freedoms.
• Limitations on authority.
• Political and social concerns.
• Environmental issues.
• Cost considerations.

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Emergency Operating Center (EOC)

• Cornells EOC is a pre-designated facility
  established by the Central Emergency Plan to
  coordinate the overall response and support to an
  emergency.

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Emergency Operations Center (EOC) Constituents

• EHS
• Facilities
• Health Services
• Human Resources
• Information Tech
• Public Information

• Police
• Purchasing
• Risk Management
• SAS
• Utilities
• Research

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Lines of Authority at an EOC

• Emergency Management Team
• EOC Director
• Department Managers
• On-Scene Incident Commanders
• Assigned Resources

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The Executive (EMT) is generally NOT at the
incident.

• The executive operates from
• Day Hall.
• Through the Emergency Operations Center.

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Stages of Emergencies

• Preparation
• Response
• Recovery

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The Emergency Management Team's response actions
are guided by Cornells desire to protect the
following in priority order

• People
• Research animals and plants and intellectual
  property
• Equipment and facilities

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OSHA-Minimum Elements for Emergency Plans

• Preferred means of reporting emergencies
• Escape procedures/routes
• Shut-down of critical plant operations
• Accounting for everyone after evacuation
• Duties of response employees
• Roster of references for more information

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http//web.cornell.edu/Emergency/
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Elements of Cornells plan

• Central plan
• Personal plan guide
• Emergency planning template
• Unit plan guide
• Links to emergency resource information

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Emergency Management Team

University Emergency Operations Center
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Emergency Operations Center
Director of Cornell Police
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Our mottoAn incomplete plan sure beats no plan
at all
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NEVER FORGET---------

• PEOPLE
• FIRST

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Emergency Preparedness Web Site Upgrade

• Team
• Mary Lynn Cummings - CALS
• Debra Howell - FS Computer and Network Support
• Dan Maas - EHS
• Mike Patten - FS Programming Services
• Autumn Pfister - AFF Computing Resources
• Nianne Vanfleet - Gannet Health Services
• Joe Lalley - FS

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Emergency Preparedness Web Site Upgrade Objectives

• Roster of College/Unit Emergency Coordinators
• Easier Maintenance of Emergency Plans
• Broaden Access to Plans

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Roster of College/UnitEmergency Coordinators

• Maintained by College/Unit
• Coordinator contact information maintained by
  College/Unit or the staff person
• Maintains privacy of certain information
• Identifies an emergency coordinator by relating
  them to organization, department and/or facility
  codes

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Easier Maintenance of Emergency Plans

• Identify 1 or 2 persons per College/Unit
• Maintain coordinator contact information
• Identify building and emergency coordinators by
  relating them to one of their organization,
  department and/or facility codes
• Manage updates and access to plans
• Use databases to manage certain portions of
  plans, e.g. Staff Rosters

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Broaden Access to Plans

• Associate plans with organization, department
  and/or facility codes
• Associate people to plans
• Organization, department and/or facility codes
• Presence on a staff roster for a plan
• University role or function
• Automate notification of updates
• Segmentation of plans
• Confidential sections
• Managed access
• Kerberos (NetID) authentication
• Permit direct download of plans

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Proposed Changes

• Personal Planning Resources and General Emergency
  Information
• Move to
• http//www.cornell.edu/emergency
• http//emergency.cornell.edu

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Resources

• Grant from Executive Vice President for Finance
  and Administration
• Support from Vulnerability Assessment Team
• Tactical support from Facilities Services
• Member of the Emergency Planning Team
• You

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Questions and Ideas

• Joe Lalley
• JML2_at_cornell.edu

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Our mottoAn incomplete plan sure beats no plan
at all