Title: Preparation of Standard Contract Documents Using best Finnish and EU practices
1Preparation of Standard Contract DocumentsUsing
best Finnish and EU practices
- Liisa Lehtomäki
- Finnish Institute of Public Management
- Short term expert
- Senior Consultant
2 Purchasing process
1.VISION The principles and goals of the
organisation and its PP sector
-
- Market analysis
- Planning of the purchase
- Chhosing the right method for the purchase
- Drafting the Invitation to tender
- Planning the award criteria
- Sending procurement notice and / or invitation to
tender - Receival of the tenders
- Qualification of the tenderer, tender form and
the contents of the tender - Evaluating the tenders
- Decision making
- Informing
- Remedies
- Contract and/or order
- Monitoring the contract and delivery
- 5. Document management
A.
N.
B.
M.
L.
C.
4. Purchase process
D.
K.
E.
J.
5.
F.
I.
G.
H.
2. Steering and monitoring 3. Development
3Background for documents
Awareness Campaing for Professional CAs and
purchasers
Lithuanian Procurement Policy Cost-effective
purchases
Procurement strategies
Preparation of standard documents
Centralized purchases and framework agreements
IT
Tender invitation
Supplies
Services
Works
Supplies
Services
Works
IT
4Procurement documents and the project
- Documents for planning and preparing for
competition (no legislation) - Tender documents (PPO)
- Documents for evaluating and making decision
(PPO) - Standard Contract Documents
5Value and types of the procurement
Supplies/ Goods
Type
Services
Works
IT
Value
Usual commercial practice
Below threshold value
Above threshold value
6Background for best practices
Supplies/ Goods
Type
Services
Works
IT
Information
Value to consider
Close to (below and above) threshold value
Existing documents
Legislation and PPO documents
FIDIC
Contract documents available
World bank
UK PHARE
Finland
7Expected results
- Standard documents for public procurement for
supplies, services and works - Advice on drafting of standard documents for
supplies, services and works - List of standard documents
- Standard documents developed
8Documents prepared
IT
Services
Works
Supplies/ Goods
Type
Document
Guideline procurement process
Model for invitation to tender
General models for all areas done Specific models
are under discussion
Contract documents
Fidic
ST and GT
ST and GT
Contract SGT and GT
9Project phases
- Discussions with PPO and meeting June 15, 2004
with Contracting Authorities - Familiarization with Lithuanian Public
Procurement legislation and existing standard
documents by PPO - First drafts by STEs for comments by PPO
- Second drafts prepared
- Translations, definitions and legislation
check-ups - Comments from CAs and meeting Nov 16, 2004
- Piloting by Ministry of Interior (during
negotiation phase)