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Lab Resources Management System

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... information cannot be retrieved. Group 2. Logical Data Flow ... The first step of the system when the user uses the system and check the identify of the user ... – PowerPoint PPT presentation

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Title: Lab Resources Management System


1
Lab Resources Management System
  • Team Members
  • Chiu Sim Wah
  • Choi Pak Hung
  • Lau Yan Man

Group 2
2
Presentation Schedule
  • Analysis of Problem Findings
  • Logical Data Flow Diagram
  • Process Descriptions
  • Database Descriptions
  • Entity Relationship Diagram
  • Data Dictionary
  • Summary

Group 2
3
Problem Findings
  • Keep details of rooms, including lab number,
    location of lab, capacity, facility, have in an
    inefficient way.
  • Control the manual system is not efficient
  • Waste too much time in initial setup at the
    beginning.
  • Exhaust time for making decision on assigning
    duties to technicians.

Group 2
4
Problem Findings (Cont)
  • Time for keep track of the inventory control too
    long.
  • Waste a lot of time in the procedure of borrowing
    materials to users.
  • Unable to generate different kinds of reports for
    analysis and supporting decision-making in
    future.
  • Updated lab information cannot be retrieved.

Group 2
5
Logical Data Flow Diagram
  • Context Diagram
  • Level 0 Diagram
  • System Overview
  • Level 1 Diagram
  • Login Process
  • Initial Setup Process
  • Computer Configuration Process
  • Borrowing Process
  • Query Process

Group 2
6
Context Diagram
Group 2
7
Level 0 Diagram (System Overview)
8
Process Descriptions
  • Login Process
  • The first step of the system when the user uses
    the system and check the identify of the user
  • Verify User ID, and Password
  • If it is valid, Authority is offered

Group 2
9
Process Descriptions (Cont)
  • Initial Setup Process
  • Setup all the information when the system is not
    already yet.
  • Staff Setup
  • Administrator give different access right to the
    users and define users details
  • Hardware Setup
  • Administrator creates Hardware record and stores
    in the database

Group 2
10
Process Descriptions (Cont)
  • Initial Setup Process (Cont)
  • Software Setup
  • Administrator creates Software record and stores
    in the database
  • Tools Setup
  • Administrator creates Tools record and stores in
    the database
  • Facilities Setup
  • Administrator create a new tools record and
    stores it in the database

Group 2
11
Process Descriptions (Cont)
  • Initial Setup Process (Cont)
  • Configuration Standard Setup
  • Administrator sets the standard type of computer
    configuration
  • Lab Setup
  • Administrator sets the lab room information for
    each lab
  • The standard configuration and technician room
    associated are also assigned to each lab room

Group 2
12
Process Descriptions (Cont)
  • Initial Setup Process (Cont)
  • Consumable Setup
  • Administrator create a new consumable inventory
    record and stores details in the database

Group 2
13
Process Descriptions (Cont)
  • Computer Configuration Process
  • To modify the standard of all configuration of
    the system.
  • Hardware Configuration
  • Technician creates and modifies the hardware
    record and stores in the database
  • Software Configuration
  • Technician creates and modifies the software
    record and stores in the database

Group 2
14
Process Descriptions (Cont)
  • Computer Configuration Process (Cont)
  • Tools Configuration
  • Technician creates and modifies the tools record
    and stores in the database
  • Facilities Configuration
  • Technician creates and modifies facilities record
    in the database
  • Lab Configuration
  • Technician modifies computer configuration
    standard for the lab, and assign extra resources
    for the lab

Group 2
15
Process Descriptions (Cont)
  • Computer Configuration Process (Cont)
  • Technician Room Configuration
  • Technician assigns resources and configuration
    standard to technician room
  • Consumable Inventory Configuration
  • Technician keep track and update consumable
    inventory

Group 2
16
Process Descriptions (Cont)
  • Borrowing Process
  • Update the information of the borrower and
    borrowing things.
  • Hardware Borrowing
  • Technician handles borrowing procedures of
    hardware devices and update the respective
    database with borrowers details

Group 2
17
Process Descriptions (Cont)
  • Borrowing Process (Cont)
  • Software Borrowing
  • Technician handles borrowing procedures of
    software devices an update the respective
    database with borrowers details
  • Tools Borrowing
  • Technician handles borrowing procedures of tools
    and update the respective database with
    borrowers details

Group 2
18
Process Descriptions (Cont)
  • Query Process
  • Allow system manager and technician to query
    information about the system.
  • Hardware Query
  • Administrator and system manager can generate
    hardware reports from this process
  • Software Query
  • Administrator and system manager can generate
    software reports from this process

Group 2
19
Process Descriptions (Cont)
  • Query Process (Cont)
  • Tools Query
  • Administrator and system manager can generate
    tools reports from this process
  • Facilities Query
  • Administrator and system manager can generate
    facilities reports from this process

Group 2
20
Process Descriptions (Cont)
  • Query Process (Cont)
  • Consumable Query
  • Administrator and system manager can generate
    consumable inventory reports from this process
  • Borrowing Query
  • Administrator and system manager can generate
    borrowing reports from this process

Group 2
21
Database Descriptions
  • The style of database description is as follow

Group 2
22
Database Descriptions (Cont)
  • Its a sample of database record

Primary Key
Group 2
23
Entity Relationship Diagram
Group 2
24
Entity Relationship Diagram (Cont)
borrow
  • One or no borrower borrows one or many software.
  • At least one technician room associate one or
    many lab room(s).

Group 2
25
Data Dictionary
  • A sample of data dictionary

Group 2
26
Data Dictionary (Cont)
  • Another sample of data dictionary

Group 2
27
Summary
  • After this analysis phase, the proposed system
    have the following advantages
  • System Manager keeps track of resources in
    efficient way
  • Administrator uses less time to initialize system
    setup
  • Technicians can handle the borrowing procedure
    efficiently
  • Reports can be generated from the computerized
    system for future plan

Group 2
28
Summary (Cont)
  • Advantages (Cont)
  • The licenses of software are easier to maintain
    with the computerized system
  • With efficient inventory control
  • Computer configuration and any updating of
    resources can be controlled by technician in an
    easy way
  • Papers are saved for conservation

Group 2
29
The End
Group 2
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