Title: Business Process Modeling For VDOT A Demonstration with the Integrated SYIPSTIP www'virginia'educrme
1Business Process Modeling For VDOT A
Demonstration with the Integrated
SYIP/STIPwww.virginia.edu/crmes/stipCenter for
Risk Management of Engineering Systems and
Department of Systems and Information Engineering
University of VirginiaNovember 9, 2004
2Steering Committee
Virginia Transportation Research Council
Wayne Ferguson
3University of Virginia 2004 2005 Research
TeamJim Lambert - Associate Professor Rachel
Jennings - Graduate StudentAndrea AlibertiJef
Benbanaste Seon-Ho ChoiIsabelle
EstripeautJames PerryDaniel Streufert
2003-2004 Team Priya Sarda Graduate
StudentRyan TiffanyEric IssadoreRory Smith
4Acknowledgments
5Agenda
- Overview
- Case 1 MPO Process
- Case 2 Public Involvement Process
- Case 3 Urban and Secondary Road Processes
- Case 4 Amendment Process
- Compatibility of Process Modeler with other
Applications - IDEF Implementation at VDOT
- IDEF Software Hands-On Session
- Discussion
6Overview
7Motivation
- SYIP/STIP business process spans many divisions
and activities across VDOT - Need to focus and bound SYIP/STIP business
process modeling that is supportive of current
FHWA-VDOT initiatives - IDEF documentation should provide a basis for
action and remedies to current process
deficiencies - IT Administration Division builds and maintains
over 60 major systems across the agency,
including iSYP
8Goal
- Develop business process models of Virginias
highway and transit construction program with the
integrated definition (IDEF) standard that is
used across diverse applications of systems
engineering. - Interact with agency managers who are involved in
process reengineering. - Test and evaluate commercial software including
Process Modeler of Computer Associates, Inc. - Consider impact to the financial management of
over 1500 construction projects and over a
billion dollars of annual investment in
transportation.
9Process Modeling Methodology
- Capture description of a process and the network
of relations that exists between processes - Record the raw data resulting from fact-finding
interviews in systems analysis activities - Document the decision procedures affecting the
states and life-cycle of critical shared data,
particularly manufacturing, engineering, and
maintenance product definition data - Manage data configuration and change control
policy definition - Make system design and design trade-off analysis
10IDEF (Integrated Definition) Structure
11Data Needs for IDEF
- Activities
- Objective
- Title of responsible department/s
- Inputs
- Controls - consist of legislation, regulations,
and policies related to the system - Mechanisms - refer to the elements that
accomplish the actions of the process, such as
people, manual or automated tools, established
procedures for holding hearings, etc - Outputs
- Key decisions
- Impacted activities
- Estimated duration
- Related models/diagrams
12IDEF Diagram
Source http//www.idef.com/Downloads/pdf/Idef3_fn
.pdf
13IDEF Workbook
Data Needs
Activities
14STIP/SYIP Process Models
- Created Several Process Models
- Used IDEF3
- Merged into one large process model
- Some of activities had sub-activities
Above STIP Process Model Left IDEF3
Description
15STIP Development Process Flow Diagram
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
16STIP Development Process IDEF Example - Tree
Diagram View
1
2
17STIP Development Process IDEF Example
Sub-Process View
18Revenue Forecasts Flow Diagram
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
19Revenue Forecasts IDEF Example IDEF View
20Case 1 - MPO Process
21Approach
- A member sets up an interview with a high-level
employee in an MPO. - A member prepares a set of questions and
objectives from the IDEF0 standard to use for the
interview. - Members of the team conduct the interview.
- The team verifies the information gathered from
the interview with any existing information on
the process, such as local district or VDOT
websites. - The information is dissected to specific
elements, as described by IDEF0. - The team uses the information to build the IDEF0
models for MPOs.
22Building IDEF0 Model
- First start out with the activity
23I/O, Constraints, Mechanisms
Constraints
Inputs
Outputs
Mechanisms
- Implement inputs, outputs, constraints, and
mechanisms
24Additional Details
- Additional details can be added to activities
25Case 2 - Public Involvement Process
26IDEF Model Public Involvement
- Advertising
- 30 day in advance requirement
- 1 week in advance requirement
- Public hearing
- Transportation projects presentation
- Public comments
- Comment posting
- STIP for public review
- Final STIP
- Embedded comments
- Public notice of final STIP
Virginia Department of Transportation. Public
Involvement Your Guide to Participating in the
Transportation Planning and Programming Process
http//www.virginiadot.org/infoservice/resources/F
inal20PI20Guide.pdf
27IDEF Model Public Involvement
28Analysis of Public Involvement Activities
1. Advertising
- Advertising requirements of VDOT
- 30 days in advance
- 1 week before the hearing
- Mechanisms used for advertising
- Newspapers
- TV
- Radio
- Kiosks
- Internet
- VDOT and DRPT officials receive comments from
citizens
Virginia Department of Transportation. Public
Involvement Your Guide to Participating in the
Transportation Planning and Programming Process
http//www.virginiadot.org/infoservice/resources/F
inal20PI20Guide.pdf
29Analysis of Public Involvement Activities
2. Public Hearing
- VDOT or DRPT present STIP projects in a public
location - Information is provided on how to make follow-up
comments - VDOT submits a draft of the STIP for public
revision - VDOT and DRPT offices
- Public libraries
Virginia Department of Transportation. Public
Involvement Your Guide to Participating in the
Transportation Planning and Programming Process
http//www.virginiadot.org/infoservice/resources/F
inal20PI20Guide.pdf
30Analysis of Public Involvement Activities
3. Comment Posting
- Comments from the public hearing
- Posted on VDOTs and DRPTs website
- Evaluated and embedded in the STIP
4. STIP Public Review
- Draft of the STIP
- Submitted for public review
- Access in public libraries and VDOT and DRPT
offices - Citizens submit comments
Virginia Department of Transportation. Public
Involvement Your Guide to Participating in the
Transportation Planning and Programming Process
http//www.virginiadot.org/infoservice/resources/F
inal20PI20Guide.pdf
31Analysis of Public Involvement Activities
5. Final STIP
- Corrected version of the STIP based on the
comments made by the public - Formatted to fit federal requirements
- Submitted to USDOT
- Submitted for public access
6. Public Notice of Final STIP
- The public can access the final STIP for
personal reference - VDOT and DRPT use newspapers and their websites
to announce the final STIP
Virginia Department of Transportation. Public
Involvement Your Guide to Participating in the
Transportation Planning and Programming Process
http//www.virginiadot.org/infoservice/resources/F
inal20PI20Guide.pdf
32FHWAs Review on Public Involvement
- FHWAs Guidelines of procedure
- Acting in accord with basic democratic principles
- Continuous contact between agency and non-agency
people throughout transportation decision-making - Use of a variety of public involvement techniques
- Active outreach to the public
- Focusing participation on decisions
- Steps to plan and implement a public involvement
program - Set goals and objectives for your public
involvement program. - Identify the people to be reached.
- Develop a general approach or set of general
strategies - Flesh out the approach with specific techniques.
- Assure that proposed strategies and techniques
aid decision-making to close the loop.
Evaluation of Public Participation in Virginia,
Review by FHWA, 2002 http//www.virginia.edu/crmes
/stip/StatewidePlanningVDOT.pdf
33STIP Development Process
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
34Tentative Program Planning
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
35Secondary Roads Planning
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
36Urban Programs Planning
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
37MPO Planning
Source Development and Financial Constraint of
Virginia's STIP (2002). Joint FHWA/FTA/VDOT/VDRPT
Process Review
38Public Involvement Workbook
39Public Involvement Toolkit
A Public Involvement Toolkit should be
implemented for the selection of Public Outreach
techniques.
Minnesotas Public Involvement Toolkit
VTRCs Proposed Toolkit
Source VDOT and VTRC 2003 Phase II Report
40Case 3 - Urban and Secondary Roads Processes
41Research Methodology
- Collect Information
- Organize Information
- Apply Information
42Collect Information
- Schedule an appointment for a phone or personal
interview with an upper level employee within
appropriate division - Prepare a set of questions that will answer
objectives described by the IDEF model - Conduct the interview at the scheduled time
43Organize Information
- Combine interview notes with other outside
information to compile a comprehensive collection
of relevant information - Organize information into individual elements
described by the IDEF standard
44Apply Information
- Apply the information to the elements and create
an IDEF model
45Urban Programs in IDEF0
46(No Transcript)
47Preliminary Engineering
- Inputs analysis
- Controls budget and requirements
- Mechanisms groups working on PE effort
- Output draft of programming resolution
48Right-of-Way
- Inputs draft of programming resolution
- Controls budget, utility and residential
constraints, and requirements - Mechanisms drafts from FHWA
- Output authorized right-of-way, and approved
programming resolution
49Contract for Construction
- Inputs authorized right-of-way, approved
programming resolution, federal and state
authorization - Controls budget and requirements
- Mechanisms external bidders
- Output awarded contract
50Secondary Roads in IDEF0
51Current Process Flow
- Source Secondary Roads Six Year Process
Presentation
52Main Processes
53Work Session Sub Process
54Approval Sub Process
55Case 4 - Amendment Process
56Tracking of STIP Amendments
- Hundreds of amendments are processed each year to
revise a current project in the STIP or to add a
new project - The amendment process has no documented structure
- We developed an IDEF model and associated
flowchart to document all activities
57Amendment Process Workbook
58Flowchart of Amendment Process
59Compatibility of Process Modeler with other
Applications
60Exporting to Simulation Software
- Models can be exported from AllFusion to
simulation software. - Simulation represents a real world system by
software to gain insight into the operation of
those systems. - Used for documenting, animating, and
demonstrating the variability and dynamics of a
process map such as those done in VISIO or other
static drawing packages (such as AllFusion). - Simulation can be used to model the SYIP and STIP
life-cycles to provide information and
visualizations that can help determine
bottlenecks, decrease project development time
and further understand these processes.
61The STIP Project Development Process
- The project development process was modeled in
IDEF3 through the synthesis of - The Virginia Department of Transportations
memorandum on the preliminary engineering project
development process dated September 15, 2003. - The How a Road Gets Built Fact Sheet from
VDOTs website. - An interview with Frank Dunn on project
development.
62The Project Development Process in IDEF3
63Simulating the STIP Development Process
- The STIP project development process can be
exported to simulation software. - A single command exports the whole model into
Arena. - The model can then be run to view the animation.
64The Project Development Process in Arena
65The Project Development Simulation
- Benefits of visual representations like
simulation - Animating the STIP and SYIP processes
- Facilitate the analysis of these models
- Determining bottlenecks
- Tracking how a construction project evolves
through its life cycle
66IDEF Supporting Evolution of iSYP
- Integrated Six Year Program
- Brings together data from various source systems
to produce an integrated view of the financial
aspects of projects in the CTB's Six-Year
Program. - Detailed database structure of the iSYP found on
the Transportation Research Councils computers. - Database modeling and design using Computer
Associates AllFusion ERwin Data Modeler.
67iSYP Database Structure
- Attributes of entities are listed.
- Relationships between entities are defined
68Descriptions of SYIP Related Attributes
- Formal definitions of attributes listed in the
database structure can be found on VDOTs Data
Shopper
69IDEF Implementation at VDOT
70Software Packages Relevant to Future Automation
of STIP Project Management
- Three Types of Software Packages
- Document Management Software
- Planning and Programming Software
- Business Process Management Software
71Document Management Software
- Hummingbird DOCS Open (Document Management
System) - Help organizations to effectively and efficiently
manage the entire information chain. - Users control, organize, access, and share
corporate information quickly, easily, and
accurately. - Word processing documents, spreadsheets,
presentations, forms, images, e-mail messages,
and any other type of file that needs to be
saved, secured, and archived can be managed.
72Document Management Software
- Kofax Ascent Capture
- Collect paper documents, forms and e-documents,
paper documents, forms and e-documents, transform
into accurate, retrievable information, and
deliver into business applications and databases. - Remote offices scan documents directly into the
central Ascent Capture process. - Forms-processing modules extract information from
documents, postal mail scanning, microfilm
archiving for long-term records retention. - Deliver information into workflow and content
management systems via releasing modules written
in Visual Basic.
73Document Management Software
- Adobe Acrobat Capture Cluster
- Optical character recognition (OCR).
- Advanced page-layout and content recognition.
- Image clean up before applying recognition.
- Choose output file format that best suits
requirements. - Can integrate Acrobat Capture with existing
software. - Find flexible scanning and files input options.
74Planning and Programming Software
- Hummingbird Enterprise 2004 Workflow
- For End Users
- Receive assigned tasks and related content via
e-mail, browser, instant messaging alert, mobile
device, or WebTop. - Alerts to overdue, incomplete and escalated tasks
and delegate in one click if permitted - For Administrators
- Easily define graphical workflows by dragging and
dropping steps, setting conditional branching
logic, escalations, and business rules. - Simulate process successes and failures during
the design stage. - Monitor status at a glance with graphical
snapshot views of all processes. - Make rapid adjustments or enhancements to
business processes as demanded - For Organizations
- Move content through creation, approval and
publishing lifecycle stages more quickly and
consistently. - All information, content and metadata related to
processes can be maintained. - React quickly to opportunities, customer requests
and changing market conditions.
75Business Process Management Software
- FileNet Compliance Framework
- Business Process Manager, Content Manager,
Records Manager, eForms - Reduce and manage risk to avoid shutdowns,
penalties and legal action. - Proactive and immediate response to material
events. - Visibility and control of business processes and
related information. - Security and privacy of information.
- Monitoring and reporting capabilities for
auditing purposes. - Maximum flexibility and agility to better respond
to the changing regulatory environment.
76Business Process Management Software
- FileNet Business Process Manager
- Optimized operational efficiency and resources
utilization. - Enforced corporate standards and process
consistency. - Shortened process cycle times while enabling
better decisions. - Reduced complexity of integrating people,
processes and existing systems.
77Locating (STIP) and (SYIP) Business Process
Effort in VDOTs Intranet (Coweb)
- Business process models were found in the
environmental division website lthttp//coweb/envir
onmentalgt. - Example The business process model designed by
the environmental division for the hazardous
materials review process.
78Data Management Division
- According to the Data Administration website,
under Data Modeling Requirements for COTS Systems
there is a requirement for what Business Process
Models would be acceptable into the Data
Management Division - Business Process Model
- Business process models (BPM) provide a
framework for identifying, defining, and
organizing the functional strategies, rules and
activities needed to manage and support the way
an organization does, or wants to do business. It
provides a graphical and textual framework for
organizing activities into manageable groupings
to facilitate their shared use and control
throughout the agency. The BPM is required by
PMLG Redesign Core Business Process 2.5. - The Computer Associates AllFusion program would
fulfill these requirements and is an acceptable
Business Process Model to be used by the Data
Management Division
79Management Services Division
- The Concurrent Engineering Process Flowchart to
the right shows how the IDEF modeling could be
used in the Management Services Division - Found in Instruction and Information Memorandum
on the fifth page at - http//www.extranet.vdot.state.va.us/locdes/electr
onic20pubs/iim/IIM226.pdf
80IDEF Software Hands-On Session
81IDEF Demonstration An Example of Public
Involvement
IDEF Framework
82Discussion
83Questions for discussion
- 1. What is the value to better describe who does
what, how,and why in major business processes? - 2. What are the lessons learned from the
demonstration ofbusiness process modeling to the
STIP/SYIP? - 3. What are the opportunities to aid
priority-setting andresource allocation across
all or particular IT systems? - 4. What are the potential uses of business
process modelingfor other processes of the
transportation agencies?
84Project Website (www.virginia.edu/crmes/stip)
Source www.virginia.edu/crmes/stip
85Backup Slides
86Process Development and Integration for the
Six-Year Program and the Statewide
Transportation Improvement ProgramMaterials
- Updated Final Report for this Project (9-07-04) -
RKJ - DRAFT of the Final Report for this Project
(7-14-04) - RKJ Updated 9-03-04 - AllFusion Program Screenshots (9-02-04) - RKJ
- DCC Work Flow Diagram sent by Bill Pulkowski
(9-01-04) - RKJ - Bill Pulkowski Phone Interview and email from SCC
(9-01-04) - RKJ - Concurrent Engineering Process Flowchart for
Capstone Team to turn into IDEF (8-30-04) - RKJ
Original Document - Data Modeling Requirements for COTS Systems
(8-30-04) - RKJ - Project Development Chart created from Dick Jones
8/13 Interview (8-27-04) - RKJ - Dick Jones Phone Interview (8-23-04) - RKJ
- Action Items to do after Monday August 23rd
(8-13-04) - RKJ - Dick Jones Email, Data Modeling Requirements for
COTS Systems (8-13-04) - RKJ - Amy Costello Email, Project Life Cycle, Links
(8-13-04) - RKJ - Frank Dunn Interview on Project Development
(8-13-04) - RKJ - Progress Since Initiation of Contract (8-12-04) -
RKJ - Action Items from July 21st Meeting with BioTech
(7-26-04) - RKJ - Progress Report presented to BioTech (7-23-04) -
RKJ - Notes from meeting with BioTech (7-22-04) - RKJ
Updated 7-27-04
87Process Development and Integration for the
Six-Year Program and the Statewide
Transportation Improvement ProgramMaterials
(Cont.)
- Transportation Mobility Planning Division STIP
schedule as of June 1, 2004 (Draft) (6-28-04) -
RKJ - STIP Development Process in AllFusion Program
(6-24-04) - RKJ Need CA AllFusion Program to
open document - Ahmet Anday and Amy Costello Interview (6-23-04)
- RKJ - IDEF Worksheet Questions asked during Interviews
(6-14-04) - RKJ - Financial Planning Section from the National
Highway Institute/National Transit Institute
class taught by Jennifer DeBruhl (6-11-04) - RKJ - Programming Section from the National Highway
Institute/National Transit Institute class taught
by Jennifer DeBruhl (6-11-04) - RKJ - Jennifer DeBruhl Interview (6-09-04) - RKJ
- IDEF Worksheet Update - Compilation of Previous
Worksheets (6-04-04) - RKJ Updated 6-25-04 - Success with CA AllFusion- Document describing
SRAs success with the AllFusion Program (6-03-04)
- RKJ - Example of AllFusion Project - Created by
Voluntary Interindustry Commerce Standards
(6-03-04) - RKJ - Information on AllFusion Process Modeler -
(6-03-04) - RKJ - IDEF Worksheet Update - Construction Process -
RTS - 5/6/04 - Craig Ahlin Interview (05-06-04)
- Progress Report Presentation - April 27th meeting
(4-27-04) - SIEDS 2003 - Conference Presentation (4-16-04)
88Process Development and Integration for the
Six-Year Program and the Statewide
Transportation Improvement ProgramMaterials
(Cont.)
- Notes from Deborah Grant Interview - 4/14/04 -
ELI - Deborah Grant Interview - Federal Aid FMIS
(4-13-04) - ELI - Deborah Grant Interview - Right of Way Template
(4-13-04) - ELI - Deborah Grant Interview - Preliminary Engineering
Estimate Template (4-13-04) - ELI - Deborah Grant Interview - Team District
Assignments (4-13-04) - ELI - Deborah Grant Interview - Blank Construction FMIS
Document - (4-13-04) - ELI - Deborah Grant Interview - Blank PE-1 Template -
(4-13-04) - ELI - Deborah Grant Interview - Blank RW-201 Template -
(4/13/04) - ELI - SIEDS 2004 - Conference Poster (4-12-04)
- SIEDS 2004 - Conference Paper (4-12-04)
- Notes from March 24th meeting with VDOT (4-4-04)
- Progress Report Presentation - March 24th meeting
(3-24-04) - Vision for Integrated STIP - Charlie Rasnick
Email Transcript (03-19-04) - Supplementary Emails Explaining the Vision for an
Integrated STIP (03-19-04) - Progress Report, University of Virginia
(02-24-04) - IDEF Worksheet - STIP Process (02-23-04)
- IDEF Worksheet - STIP Process (03-04-04)
- IDEF Worksheet - Amendment Process (02-24-04)
- IDEF Worksheet - Amendment Process (03-09-04)
89Process Development and Integration for the
Six-Year Program and the Statewide
Transportation Improvement ProgramMaterials
(Cont.)
- Progress Report, University of Virginia
(01-23-04) - Progress Report, University of Virginia
(11-19-03) - Revised STIP Proposal (11-18-03)
- Materials from Joint FHWA,VTRC and VDOT meeting
(11-17-03) - STIP Procedures Memorandum of
Agreement - Evaluation of Public Participation in
Virginia, Review by FHWA, 2002 - Public Involvement Techniques for Transportation
Decision-making-1996 (FHWA site) - Assessment of VDOT's Public Involvement Practices
-- Final Report, June 2003 - Materials from STIP Committee Meeting (10-21-03)
- STIP-04 TimeLine
- FY04-06 STIP
- FY04-09 SYIP
- Meeting with Mr. Murali Rao (Current STIP Poster,
Current STIP Sub-Processes, Recommended STIP )
(10-15-2003) - Culpeper Public Hearing Meeting (10-09-2003)
- Six Year Program - Report on Development,
Monitoring, Implementation and Best Practices
(10-07-2003) - STIP - Massachusetts (10-06-2003)
- Lynchburg Public Hearing Meeting (09-30-2003)
- Presentation by James H. Lambert (09-15-2003)
- Changes In Work Plan (07-07-2003)
90Process Development and Integration for the
Six-Year Program and the Statewide
Transportation Improvement ProgramMaterials
(Cont.)
- VDOT Home
- VDOT Organization Chart
- Projects and Plans
- Public Hearings Meetings and Events
- Fall 2003 Hearing Schedule
- SYIP
- SYIP Public Hearings Powerpoint
- SYIP 2004-2009 Report
- SYIP Update Public Hearings Fall 2003
Information - Projects in the SYIP
- STIP
- Citizen's Guide
- STIP Amendment Process Draft Letters (provided
by Gene Wells 03-03-04) 1 2 3 - CAPSTONE Team Readings
- STIP FY-05 Timeline
- STIP and TIP Development Process, Utah DOT -
Coordination with MPO, UTA, FHWA and UDOT,
September 2001 - AllFusion Process Getting Started Guide
- AllFusion Process Modeler Methods
Guide - FAQ on TIP
91Interviews Conducted since Initiation of Contract
- Interviewed Ben Mannell in Richmond, obtained
STIP timeline and his description of activities - Interviewed Rob Walters at Biotech Center,
obtained his description of certain activities - Interviewed Gene Wells in Richmond, obtained his
description of the STIP amendment process - Attended Ben Mannells training session for VDOT
employees and MPO staff, morning and afternoon
sessions - Made phone interview with Utah DOT staff who
developed process model of interaction with MPOs
on their STIP, learned that they benefited from
negotiated agreement of what activities would be
performed by whom and by what calendar dates - In related activity, met with Chad Tucker (VDOT
staff) et al. in Charlottesville regarding
prioritization system for state highway plan - Interviewed Craig Ahlin, obtained his description
of different controls on STIP amendments - Made phone interview with Deborah Grant.
Discussed the FMIS system and project approval.
92Interviews Conducted since Initiation of Contract
(Cont.)
- Conducted interview with Donald Silies,
Administrator for the Scheduling and Contract
Division with respect to the Advertisement
Schedule. - Interviewed Jennifer DeBruhl in Richmond,
obtained her experience with the November 2002
document - Interviewed Ahmet Anday and Amy Costello in
Richmond, obtained their description of the STIP
Environmental Process - Interviewed Michael Hester, obtained his
description of the STIP Environmental Process - Meet with John Nahm, Dick Jones, Ellett Pollard,
and Rob Walters at BioTech in Richmond, VA to
discuss the project to date and its relevance to
BioTechs work. - Interviewed Frank Dunn via phone on Project
Development - Interviewed Dick Jones via phone on how to
navigate the Data Administration's website - Interviewed Bill Pulkowski via phone on document
tracking systems used by SCC that might be useful
for VDOT
93IDEF Worksheet Questions Webpage
- www.virginia.edu/crmes/stip/IDEFform.htm
94IDEF Worksheet Questions Coding
- ltHTMLgt
- ltHEADgt
- ltTITLEgtIDEF Worksheet Questionslt/TITLEgt
- lt/HEADgt
- ltBODYgt
- ltH1gtIDEF Worksheet Questionslt/H1gt
- ltBASE HREF"http//www.virginia.edu/crmes/stip
/"gt - ltpgtThe purpose of this document is to describe
what parameters we need from you about each of
your activities - ltbrgt
- and/or roles that go into the STIP/SYIP
integration. Please - ltbrgt
- complete one of these forms for each of your
activites and/or roles.lt/pgt - ltpgtEach row on the worksheet represents a new
IDEF0 (Integrated Definition for - Function Modeling) activity. ltbrgt
- IDEF0 is the technique that breaks down the
activities or functions of the organization or
system into its - ltbrgt
- component parts. It is a graphical language
that assists in identifying the functions that
are performed, the - ltbrgt
95IDEF Worksheet Questions Coding (Cont.)
- For more information on IDEF please go to lta
href"http//www.idef.org"gtwww.idef.orglt/agtlt/pgt - ltpgtltimg src"idef.gif" width"351"
height"176"gt - ltbrgt
- ltstronggtltfont size"2"gtFigure 1 IDEF0
Description - Description of IDEF0 Format of
Mappinglt/fontgtlt/stronggtlt/pgt - ltpgtThe columns contain the IDEF0 standards as
well as supplementary material. - ltbrgt lthr width"600" align"left"gtltFORM
action"http//www.virginia.edu/crmes/stip/cgi-bin
/uploadform.pl" METHOD"post" enctype"multipart/f
orm-data"gt - ltPgt ltbgtYour namelt/bgt ltfont size"1"gtFirstlt/font
gt - ltINPUT TYPE"text" NAME"firstname" gt
- ltfont size"1" face"Times New Roman, Times,
serif"gtLastlt/fontgt - ltinput type"text" name"lastname"gt
- lt/Pgt
- ltPgt
- ltbgtYour email addresslt/bgt
- ltINPUT TYPE"text" NAME"from" gt
- lt/Pgt
- ltPgt
- ltbgtTitle of your positionlt/bgt
- ltINPUT TYPE"text" NAME"position" gt
- lt/Pgt
96IDEF Worksheet Questions Coding (Cont.)
- ltPgtltbgtField 2 Inputslt/bgt ltbrgt
- ltfont size"2"gtSomething consumed or modified
in the process. (i.e. schedules, costs,
drafts)lt/fontgt ltbrgt - ltTEXTAREA NAME"inputs" WRAP"physical"
ROWS5 COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- ltbgtField 3 Controlslt/bgt ltbrgt
- ltfont size"2"gtA constraint on the operation
of the process. Represents the objects that
govern the manner ltbrgt - in which inputs are transformed yet are not
themselves transformed by the activity. Consists
ltbrgt - of legislation, regulations, and policies
related to the system. (i.e. codes,
restrictions)lt/fontgt ltbrgt - ltTEXTAREA NAME"controls" WRAP"physical"
ROWS5 COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- ltbgtField 4 Mechanismslt/bgt ltbrgt
- ltfont size"2"gtSomething used to perform the
process, but is not itself consumed. - The elements that accomplish ltbrgt
- the actions of the process, such as people,
manual or automated tools, established procedures
for ltbrgt - holding hearings, etc. (i.e. software
applications, email exchange, etc.)lt/fontgt - ltbrgt
- ltTEXTAREA NAME"mechanisms" WRAP"physical"
ROWS5 COLS70gtlt/TEXTAREAgt
97IDEF Worksheet Questions Coding (Cont.)
- ltTEXTAREA NAME"outputs" WRAP"physical" ROWS5
COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- ltbgtField 6 Objectivelt/bgtltbrgt
- ltfont size"2"gtThe goal of the function or
activity.lt/fontgt ltbrgt - ltTEXTAREA NAME"objective" WRAP"physical"
ROWS5 COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- ltbgtField 7 BPwin Diagramslt/bgt ltbrgt
- ltfont size"2"gtLink to the activity in BPwin
format.lt/fontgt ltbrgt - ltINPUT TYPE"file" NAME"bpwinfile"gt
- ltbrgt
- ltbrgt
- ltbgtField 8 Title of Responsible
Person(s)lt/bgt ltbrgt - ltfont size"2"gtPerson(s) in charge of the
function or activity. ltbrgt - ltINPUT TYPE"text" NAME"responsible"gt
- lt/fontgt ltbrgt
- ltbrgt
- ltbgtField 9 Key Decisionslt/bgt ltbrgt
98IDEF Worksheet Questions Coding (Cont.)
- ltTEXTAREA NAME"decisions" WRAP"physical" ROWS5
COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- lt/fontgt ltbgtField 10 Durationlt/bgt ltbrgt
- ltfont size"2"gtTime/length of the
activity.lt/fontgt ltbrgt - ltINPUT TYPE"textarea" NAME"duration"
VALUE""gt - ltbrgt
- ltbrgt
- ltbgtField 11 Transcripts/Interviewslt/bgt ltbrgt
- ltfont size"2"gtLink to a document that shows
an outline description of the - activity, interview, or a memo on the
activity.lt/fontgt ltbrgt - ltINPUT TYPE"file" NAME"transcriptsfile"gt
- ltbrgt
- ltbrgt
- ltbgtField 12 External Linkslt/bgtltbrgt
- ltfont size"2"gtLinks to sites outside the
CRMES website that are pertinent to the
activity.ltbrgt - ltTEXTAREA NAME"links" WRAP"physical" ROWS5
COLS70gtlt/TEXTAREAgt - lt/fontgt ltbrgt
- ltbrgt
99IDEF Worksheet Questions Coding (Cont.)
- ltbrgt
- ltbgtField 14 Reviewslt/bgt ltbrgt
- ltfont size"2"gtNotes or reports available on
the activity.lt/fontgt ltbrgt - ltINPUT TYPE"file" NAME"reviewsfile"gt
- ltbrgt
- ltbrgt
- ltbgtField 15 Potential Recommendationlt/bgt
ltbrgt - ltfont size"2"gtAny recommendations on how to
improve the activity.ltbrgt - ltTEXTAREA NAME"recommendations"
WRAP"physical" ROWS5 COLS70gtlt/TEXTAREAgt - lt/fontgt ltbrgt
- ltbrgt
- ltbgtField 16 Miscellaneouslt/bgtltbrgt
- ltfont size"2"gtAny other information or files
available on the activity that did not fit into
the fields above.ltbrgt - ltTEXTAREA NAME"miscellaneous"
WRAP"physical" ROWS5 COLS70gtlt/TEXTAREAgt - ltbrgt
- ltbrgt
- ltinput type"file" name"miscellaneousfile"gt
- lt/fontgt
- ltpgtlt/pgt
100IDEF Worksheet Questions Coding (Cont.)
- ltpgtPlease contact Professor Lambert with any
further questions - lt/pgt
- ltulgt
- ltligtEmail lta href"mailtolambert_at_virginia.ed
u"gtlambert_at_virginia.edult/agtlt/ligt - ltligtOffice Phone 434-982-2072lt/ligt
- ltligtOffice Assistant Phone 434-924-0960lt/ligt
- lt/ulgtlt/BODYgt
- lt/HTMLgt
- lt/htmlgt
101Using the IDEF Model to Improve Business
Processes of the Transportation
AgenciesMethodology for Transferring the
Six-Year Improvement Program (SYIP) into the
Statewide Transportation Improvement Program
(STIP) on the State Level A continuation of the
Development and Financial Constraint of
Virginias STIPOutline (DRAFT)
- Abstract A quick review of what the document is
presenting. - Introduction A review of Development and
Financial Constraint of the Virginias STIP and
the role that the University of Virginia plays in
this project by transferring the previous
document into IDEF format. - Background on IDEF A detailed review on the
literature written on IDEF modeling and a review
on other projects that have used the IDEF
modeling for their business. - Development of Methodology
- IDEF Worksheet A description of the IDEF
worksheet and its purpose. - AllFusion Program Description of the program
created by CA and its purpose in this project. - Application Description of the project and how
VDOT will apply this project to their STIP. - Review of Jennifer DeBruhls interview A
detailed description of why the Development and
Financial Constraint of the Virginias STIP was
written and for what purpose. - Focus on Sub-Processes (Environmental,
Construction, etc.) - Conclusions Overall review of what this document
presented. - Recommendations Recommendations for VDOT.
- References Any documents, websites, or books
used in this document. - Appendix A Methodology of Web-Page Description
of how the IDEF Worksheet Questions webpage was
created and the code that went into creating it. - Appendix B IDEF Worksheet Print out of the
worksheet used. - Appendix C AllFusion Program Print out of the
IDEF models created.
102IDEF Worksheet
- www.virginia.edu/crmes/stip/IDEF Worksheet.xls