Digital Documents Program at the New Mexico State Library Identification, Selection and Appraisal of

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Digital Documents Program at the New Mexico State
Library Identification, Selection and Appraisal
of Digital Assets

• Here is where you put your subtitle.

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Purpose of Digital Documents Program

• Fulfill our state mandate to collect, preserve
  and provide access to New Mexico state
  publications
• Fulfill our state mandate to provide our 24 state
  depository libraries with their copies of those
  state publications
• Paper, electronic and web-based publications

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Technologies

• OCLC Digital Archive tool (2003)
• Evolving Technologies
• GILS- Government Information Locator Service
  (1999)

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Collaborative Selection Efforts

• Worked with Depository libraries- meetings
• Worked with State Archives
• Worked with State Agencies
• Buy in from all

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Collection Development Policy

• This is the beginning of the presentation
• You can add your bulleted items here

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Identification

• File their electronic and web-based documents
  using designated mailbox
• DCA-statepubs_at_state.nm.us
• State Documents staff proactively searches agency
  websites and calls with claims for un-filed
  documents
• OCLC Web Archives WorkBench

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Is It Working? - State Library and State
Depository Libraries

• State Mandates are being met
• Have not lost many web-based or electronic state
  publications
• 3,000 items are digitally archived in our
  collection
• Depository libraries provide access to all
  digital documents that are part of the depository
  system through their local catalogs
• Local Ipacs
• Last Digital Shiplist had 62 digital documents
• Evaluation of the digital documents program and
  collection development policy at annual
  depository meetings and through site visits

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Is It Working? State Agencies

• State Agencies can meet budgetary constraints as
  well as filing mandates
• Exploring creating special collections with
  agencies

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Is It Working? State Archives

• Ongoing discussions with State Archives
• Happy not to be losing documents
• Physical location of documents on OCLC server a
  problem
• Currently working with State Archives on EDMS
  Project to find new common technologies and
  metadata schema

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Future

• Continue to fulfill our state mandates regarding
  collection, preservation and access to state
  digital publications at the State Library and
  through our 24 State Depository Libraries
• Current Digital Documents Collection Development
  Policy and methods of identification and
  selection seem to work

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Future

• Are looking at expanding our Digital Documents
  Collections to encompass other types of documents
• New Mexico State Library Federal Digital
  Documents
• ? NewsPlus Non-Depository Federal items of
  local interest
• ? Federal Depository Library of the Year
• Local Documents
• Municipal and county documents
• Institutional Documents

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Future- New Mexico State Library

• Agency websites of particular interest
• State Historians website
• New Mexico Historic Markers website
• OCLC Pilot Projects
• Images from Lasting Impressions Museum
  Show
• State Engineers Office- water maps and
  soil surveys
• History Library- maps
• Digitization projects in conjunction
  with digital archiving

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Questions?www.stlib.state.nm.us/DigitalArchive.ht
m
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Marcia SmithState Documents Librarian

• marcia.smith_at_state.nm.us
• 505.476-9716
• www.stlib.state.nm.us