Effective Communication Presentation

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Effective Communication Presentation Writing
Skills
A Programme Specially designed for the KReSIT
TEAM IIT, Mumbai
(For Private Circulation only)
Anjana the educating people
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WHO AM I? Please fill in all the details, detach
it from this book and hand it over the Programme
Faculty
My name (Mr./Ms.) My Qualifications (Degree,
Branch, Year, University, Specialisation) 1 2 3 My
Current Project in TCS (in 50 words, giving
details of project title, client, joining date,
role, number of team members, Name of PL/GL,
onsite/offsite components) My earlier
employers (Name of employer, location, period of
service, knowledge addition) 1 2 3 My prior
experience in making presentations, writing
proposals/reports, handling training
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WHO AM I? Please fill in all the details and
retain this copy in this document
My name (Mr./Ms.) My Qualifications (Degree,
Branch, Year, University, Specialisation) 1 2 3 My
Current Project in TCS (in 50 words, giving
details of project title, client, joining date,
role, number of team members, Name of PL/GL,
onsite/offsite components) My earlier
employers (Name of employer, location, period of
service, knowledge addition) 1 2 3 My prior
experience in making presentations, writing
proposals/reports, handling training
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ABOUT THE PROGRAMME

• Welcome Colleagues,
• Are you aware that any profession today, is one
  where there are many equals, both individually
  and organisation-based!...leading to competition
  between themeach one bidding for the so-called
  FORTUNE 500 clients worldwide!
• So where do we and our fraternity find ourselves
  in this competition and what is it that will keep
  us in the lead all the time? Once againit is an
  egg-n-chick story.
• We have the necessary software/hardware
  skillseven more than that! But how does the
  client know of itthat, only we and our
  organisation have them? It is only through
• Testimonials of satisfied customers
• Well-written proposals
• Powerful Pointed Presentations
• The cat is now out of the bag! We need to have
  powerful and pointed communication skillsboth
  written and oral.
• This four-day programme, in a half-day format,
  will show us the path to move forward and
  improve with every communication activity and
  ultimately reach the level of EXCELLENCE and do
  ourselves and our organisation proud.
• What about this document? It will be a
  first-person record of what all we have learnt,
  gained and benefited. Take as much of notes as
  possiblefor it will serve as a constant reminder
  of the dos and don'ts in our future
  communication.
• Come, lets all make this a total learning and
  satisfying experience!

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• The Plan
• About the Programme
• Knowing one another
• The Methodology
• The Deliverables
• The Take-home
• Discussions

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• The Programme
• Capturing you as YOU are
• Exploring Presentations
• What goes wrong with Presentations
• Towards Making Good Presentations
• Looking back at how YOU performed
• How am I in my Writing Skills?
• Writing Skills explored
• Combined use of Spoken-cum-Written Skills

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• How am I as a Communicator?
• The SWOT Analysis
• My strengths
• My Weaknesses
• My Opportunities
• My Threats

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The Presentation Scenarios
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Summary of this Discussion
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Presentations What goes Wrong?
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Summary of this Discussion
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On the Improvement Path
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The Improvement Path GOOD
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The Improvement Path GOOD
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The Improvement Path GOOD
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The Improvement Path GOOD
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The Improvement Path GOOD
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The Improvement Path GOOD
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The Improvement Path VERY GOOD
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The Improvement Path VERY GOOD
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The Improvement Path EXCELLENT
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The Improvement Path EXCELLENT
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The Improvement Path EXCELLENT
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Sustaining Excellence
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Summary of the Session
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Open House
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Summary of the Discussion
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Visuals Role
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Visuals Whats a Good Visual?
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Visuals Contents of a Good Visual
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Visuals Suggested Fonts/Colours
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Summary of this Session
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• The Overall Summary of Day 1
• What was I at 9.30 AM on Day 1 of this Programme?
• What have I discovered about myself at 6.00PM on
  Day 1?
• My Strengths
• 1
• 2
• 3
• My weaknesses
• 1
• 2
• 3

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• Written Communication
• Where are we?
• Presentation of Summary Reports of Day 1
  Critique
• Session 1
• Session 2
• Discussions
• Session 3
• Overall Summary of Day 1

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SUMMARY OF SESSION
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• Written Communication
• Types
• Memos
• Reports
• Proposals
• Research Reports

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• Reports Points of Importance
• Defining the Purpose
• Investigating the Topic
• Organising the Report into Sections
• Deciding on the Order of presentation
• Deciding on the Order of writing
• Numbering the Sections/Paragraphs
• Planning the writing
• Revising Finalising

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Written Communication Order of Writing/Presenting
WRITING PRESENTING Introduction Title of
Report Discussions Contents Page Summary
Conclusions Abstract Recommendations Introduction
Abstract Summary Conclusions Title Recommen
dations Contents List Discussions Appendices App
endices
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• Written Communication
• Mind/Concept Mapping
• Central Idea
• Connected Ideas
• Emanating out of the central idea and
• Radiating in all directions
• Links with the central idea identified by
• Looking for Relationships
• Thinking non-linearly
• Remember
• Use Capital letters for ease in reading
• Leave lot of space for including new links/ideas

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SUMMARY OF SESSION
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• E-mails
• Use e-mails the way you want everybody to use
• Take another look before sendingALWAYS
• Quote original messages properlyDONT DISTORT/
  MODIFY
• Be careful of IronyALWAYS
• Clean-up e-mails before sending
  SPELLINGS/FORMATTING/NUMBERING
• Send e-mail (not HTML) when in doubt
• Dont write mails in ALL CAPSDIFFICULT TO READ
• Ask before sending large AttachmentsYOUR LOCAL
  SPACE
• Avoid SMILEYSplease

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Summary of Session
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OVERALL SUMMARY OF DAY 2
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MY TAKE-HOME FROM THIS PROGRAMME Presentation
Skills 1 2 3 4 Writing Skills 1 2 3 Combinin
g Writing Presentation Skills 1 2 3
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MY ACTION PLAN FOR IMPROVEMENT (Please write, in
100 words)
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TRACKING MY ACTION PLAN
Month Strength Weakness Change ( or -)
December 2004
January 2005
February 2005
March 2005
April 2005
May 2005
June 2005
July 2005
August 2005
September 2005
October 2005
November 2005
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• LETS KEEP IN TOUCHfor mutual benefit
• Contact Address 701 Devgiri, IIT Bombay Staff
  Coop Housing Society,
• Nr S M Shetty High School
• Hiranandani Gardens
• Powai, Mumbai 400 076
• Phone [phone] (Landline)
• 9820217151(Mobile)
• E-mail manantha_at_it.iitb.ac.in
• What do we expect from you?
• Regular Practice by exploiting every opportunity
  to make a presentation (be it a team discussion,
  presentation to PL/GL, Periodic Presentations,
  Technical Presentations, Handling Training etc.)
• Periodic Communication on status to
  manantha_at_it.iitb.ac.in