Utah State University Extension Civil Rights Compliance Self-Assessment Tool

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Utah State University Extension Civil Rights
Compliance Self-Assessment Tool

• Dr Dallas L. Holmes
• Institutional Research
• 2005 National Diversity Conference
• Greensboro, North Carolina

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How Can You Educate and Influence the Faculty?

• What is meaningful to them?
• What is needed by the organization?
• How can we influence performance?
• Will it impact our customers?
• Will it improve our civility as an organization?

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Who Completes the Self Assessment?

• Classified Employees
• Faculty Professional Employees
• Field faculty and staff
• Campus based faculty and staff

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Provide the Educational Resources

• Convenience
• Easy of access
• Support documentation
• Forms at your fingertips
• Measurement of personal understanding
• Development of a remediation plan
• Documentation of training
• Identifies future training need

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Identifying Content Areas to Assess Proficiency

• Knowledge of Laws Rules and Regulations
• Procedures for Processing Discrimination
  Complaints
• Understanding the Statewide Equal
  Opportunity/Diversity Plan

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Identifying Content Areas to Assess Proficiency-
continued

• Staff Civil Rights Training
• Mailing Lists (electronic and non-electronic)
• Office Facilities
• Understanding Extension Staff Assignments
• Program Accessibility

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Identifying Content Areas to Assess
Proficiency-continued

• Internal Compliance Reviews
• Title IX _ Nondiscrimination on the Basis of
  Gender
• Ongoing Administration of the Civil Rights
  Program
• Extension Program Participation Data
• Public Notification Standards
• Advisory Committees and Boards

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Proficient or Needs Improvement

• Self Assessment Requires the respondent to
  determine their level of knowledge and
  understanding and to rate themselves.
• Purposeful requirement to force a decision of
  proficient or need improvement.
• What if I am not proficient?

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A View of the Assessment Instrument
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Links are built into the instrument
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Proficiency Improves with Knowledge

• Learn more about the world of civil rights
• Immediate availability of educational resources
  is critical to the self assessment process if
  performance improvement is expected.

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My Improvement Plan

• Purpose
• Area____ Letter____
• 1A -Better understand the laws that will help me
  to be more responsive to all of my customers.
• 8A -Understand the population demographics of my
  county and compare that with my personal contact
  data.

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Certificate of Self Assessment
Note beginning of a self improvement plan.
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Annual Certification

• January-February of each calendar year every
  Extension employee, campus and field staff are
  required to complete the self assessment tool.
• Reminder of the civil rights commitment
• Review and improve understanding
• Reassess new action plans as the annual review of
  plans of work are conducted

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Certification Documentation and Record

• Upon completion of the self assessment instrument
• A paper copy is printed for the respondents file.
• An electronic copy of the completed instrument is
  forwarded to the Extension state office.
• An electronic copy is subsequently provided to
  Regional Directors (supervisors).

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Completion and Submission
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Certificate of Self Assessment
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Taking a Look at the Instrument

• Electronic Internet Version
• CD Version stand alone
• CD Version connected to the Internet

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Extension Intranet Web Site
Self Assessment Instrument Access
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The Self Assessment is one Part of the Extension
Diversity and Affirmative Action Plan

• The instrument has provided focus to users.
• It has provided civil rights training
  documentation.
• It has created awareness and behavioral changes
  among the staff.
• The instrument is convenient to use and is being
  used to train temporary employees.
• Resources are centralized for immediate
  retrieval.

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Time to Drive the Instrument