MSGIC Tools for Effective GIS Management Part 1

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MSGIC Tools for Effective GIS Management- Part 1
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MSGIC
A commitment to excellence in the development
and coordination of geographic information
technologies.

• Maryland
• State
• Government
• Geographic
• Information
• Coordinating
• Committee

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MSGIC Origin

• Officially recognized by governor
• Membership requested from all agencies
• 37 agencies responded with active members
• 5-year plan developed
• Committee created a workable structure and purpose

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MSGIC Goals

• Reduce costly duplication of efforts
• Support development of data useful to multiple
  agency purposes
• Serve as GIS focal point among state agencies
• Develop guidelines for GIS implementation
  preservation of data

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Committee Structure

• Standards
• Technical assistance, uses and applications
• Database and resource development
• Marketing and education
• GPS
• Executive

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Contributing MSGIC Participants
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Keys to Success

• Strong leadership on subcommittees
• Measurable goals (real projects)
• Activities for everyone (regardless of
  knowledge)
• Regularly scheduled meetings

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MSGIC Products Support

• Many subcommittee goals met
• New ongoing activities
• Showcase some of the products today

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GIS System Oh Do that Voodoo that You Do So
Well

• Collection of computer hardware, software,
  spatial data someone to operate it
• Tools and techniques for effective management
• Concept of system lifecycle

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GIS System Life Cycle
Kristine Kuhlman UMBC
Plan
- Part 1 -
Acquire Data
Kristine Kuhlman UMBC
Document Data
- Part 2 -
Update
Ken Miller DNR
Train Staff
- Part 3 -
Preserve Data
George Sackett DNR
GIS System
RJ Rockefeller Archives
Distribute Data
Analyze Data
Ken Miller DNR
Tom Nasuta OP
Make Maps
George Sackett DNR
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GIS System Life Cycle
Plan
Acquire Data
Document Data
Update
Train Staff
Preserve Data
GIS System
Distribute Data
Analyze Data
Make Maps
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Needs Assessment

• Mission
• Organizational by-in
• Budget
• Audience
• Staff allocation
• Priority
• Determine hardware software
• Recognize the life cycle

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Data Requirements Analysis

• Follow your plan
• Inventory in-house data holdings
• Fit GIS into existing missions and mandates

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So, What Are You Doing?

• Consider functional data requirements
• browse
• display
• query
• analysis
• reports
• modeling

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What Do You Need?

• Design considerations
• themes or layers
• scale
• temporal
• attributes
• compatibility
• meeting standards
• optimizing efficiency

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Prioritize Your Design Goals

• Anticipated revenue
• Partnerships
• Consortiums
• Available resources
• staff
• time
• budget
• Meeting your missions and mandates...

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Sample Applications

• Address matching
• Districting
• Site analysis
• GPS
• Routing
• Resource inventories

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MSGIC Products Supporting GIS Planning

• GIS Resource Guide
• Theme Layer Base Map Survey
• Bounding Coordinates for Maryland
• Geographic Information Systems in Maryland
• Guide to GIS Applications in Maryland
• GIS Spatial Data Quality Guidelines
• Technology Toolbox
• Marylands Coastal Bays CD-ROM

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Typical Entry in Guide

• Agency name mailing address
• Contact name, phone, fax, E-mail
• Product types
• Aerial photography
• Digital
• Hard copy
• Services
• Product name, description, update schedule,
  scale, availability, fee, coverage

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GIS System Life Cycle
Plan
Acquire Data
Document Data
Update
Train Staff
Preserve Data
GIS System
Distribute Data
Analyze Data
Make Maps
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Show Me The Products...
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Data Reconnaissance

• Searching for data
• Do these data already exist?
• (check metadata clearinghouse)
• Who has it? what is the source? scale? format?
  attributes?
• How much does it cost to acquire?
• Are there restrictions on the data?
• How much editing needs to be done for it to be
  usable?

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Finding Data In Distributed Systems...

• Metadata clearinghouses
• (NSDI nodes, local search engines)
• Federal agencies - mapping divisions
• e.g. NASA, EPA net, USGS, Census Bureau
• generally small scale for regional applications
• State agencies - IT or GIS Divisions
• e.g. DNR, MDE, MOP
• small to large scale data for monitoring
• Regional, county, municipality
• BMC, IT, Engineering or Mapping Departments
• large scale data

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...Finding Data In Distributed Systems

• Businesses
• Technology Toolbox Resellers
• Logical Choice, MaPS, Spatial Solutions, Spatial
  Systems Associates, 3DI, VARGIS
• Non-governmental organizations
• Chesapeake Bay Program, Parks People, American
  Forests
• multi-scale data

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Data Acquisition...

• Approach
• Free!
• Barter (in-kind)
• Buy
• Build

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More on Data Acquisition...

• Strategies
• Acquire in phases
• Building consortiums
• Pilot Projects
• Implementation Plan
• Setting a time frame for acquisition
• Budget
• Staff
• Facilities

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MSGIC Products Supporting Data Requirements
Data Acquisition

• GIS Resource Guide
• A Guide to GIS Applications in Maryland
• Theme Layer and Base Map Survey
• Bounding Coordinates for Maryland
• FGDC Content Standards for Digital Geospatial
  Metadata

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GIS System Life Cycle
Plan
Acquire Data
Document Data
Update
Train Staff
Preserve Data
GIS System
Distribute Data
Analyze Data
Make Maps
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Data Documentation(Metadata)
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What is Metadata?

• Data about data
• The who, what, when, where, why, how about
  spatial data
• Also contains information about the quality of
  data
• Key component of the NSDI - searchable across the
  Internet
• Rigid and well-defined documentation structure

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Why do Metadata?

• Capture the institutional knowledge
• Protect your investment
• Adds integrity to data
• Useful for marketing sales
• Allows for data sharing
• Grant funding requirement
• Its the right thing to do

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Role of Metadata

• Availability - which data sets exist for a
  geographic location?
• Fitness for use - does a data set meet a
  specified need?
• Access - how do you acquire an identified data
  set?
• Transfer - how do you process and use a data set?

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MSGIC Data Documentation Standard

• Adopted Federal Geographic Data Committees
  Content Standards for Digital Geospatial Metadata
  (version dated 6/8/94)
• Recommendations
• Spatial data developed or acquired by state
  agencies documented in accordance with federal
  standard
• Metadata, in ASCII format, stored on same medium
  as data and accompanies data when transferred

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MSGIC Data Documentation Standard

• Reasoning
• Federal standard comprehensive, logically
  constructed, tested
• Compliance required to be eligible for federal
  funds
• Basis of national geospatial data clearinghouse

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MSGIC Data Documentation Standard

• Implementation
• Compliance written into contracts with non-state
  agencies
• State Archives requirement for accepting digital
  spatial data
• Insist that data received from producers by
  accompanied by metadata
• Work in conjunction with FGDC to sponsor training
  sessions

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Components of Metadata Standard

• Identification information - basic information
  about data
• Data quality information
• Spatial data organization information
• Spatial reference information
• Entity and attribute information
• Distribution information
• Metadata reference information

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Metadata Tools
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www.fgdc.gov/metadata/toollist
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MSGIC Products SupportingData Documentation

• FGDCs Content Standard for Digital Geospatial
  Metadata
• URL www.fgdc.gov/metadata/
• Bounding Coordinates for Maryland

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MSGIC Tools for Effective GIS Management- Part 1
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