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Welcome to the Skills Funding Agency

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Pauline Tiller. Director of Provider Financial Assurance. 32 ... Pauline Tiller. Chief Internal. Auditor. Director of. Provider Financial. Management. Denis Miles ... – PowerPoint PPT presentation

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Title: Welcome to the Skills Funding Agency


1
Welcome to the Skills Funding Agency
  • 12 November 2009

2
  • Jill Lowery
  • Portfolio Provider Account Management
  • Director, South

3
Today
  • Housekeeping and requests
  • Aims
  • Agenda
  • Post-it note and flip charts

4
Our theme today is building confidence..
  • In the new organisation and its management
  • In our new relationship with government
  • In our role to support the country coming out of
    recession and towards greater economic success
  • In ourselves

5
And our aims are
  • Information and understanding
  • Community and ownership
  • Contribute to conversations about Skill Funding
    Agency ways of working
  • Think about the learning and development we
    require

6
Welcome to the Skills Funding Agency
  • David Cragg
  • Interim Chief Executive

7
Whats the Skills Funding Agency ?
8
  • Core Responsibility
  • Responsible for all Government/public funding in
    adult skills and learning (except higher
    education)
  • Ensuring individuals and employers can access
    skills they need to
  • - grow their businesses
  • - develop their careers
  • - contribute to economic recovery

9
  • Themes
  • Customers
  • Providers
  • Role of skills in economic recovery
  • Skills Investment Strategy
  • New Department, new agency

10
  • Customers
  • Helping customers to make best use of public
    funding
  • and to gain the highest quality service and
    best value for
  • what they invest in themselves through
  • - reliable and up-to-date information and
    advice on whats available on line,
    face-to- face, by phone
  • - more flexible routes to learning
  • - more choice Skills Accounts
  • Backed by specialist customer services NAS,
  • Advancement Service, NES

11
  • Providers and the Delivery System
  • Maintaining a network of approved providers
  • - guaranteeing customers quality and
    availability of providers and provision in all
    areas and sectors
  • Helping providers deliver a high quality service
    to customers
  • - through single account management system
  • - increased and increasing budget flexibility
  • 21st Century IT solutions

12
  • Role of Skills in Economic Recovery
  • New Industry New Jobs
  • - skills part of an integrated strategy
  • - current and future skills needs
  • Skills Strategy
  • - priority sectors/ priority investment
  • BIS bringing together national, regional and
    local priorities into single delivery plan

13
  • Skills Investment Strategy
  • Skills Funding Agency Delivery Plan with
  • public funding based on
  • - individual entitlements to equip people with
  • essential skills for employment
  • - priorities for economic recovery
  • - co-investment with employers and
    individuals
  • - co-investment with Jobcentre Plus

14
  • New Department
  • Department of Business, Innovation and Skills
  • - creating conditions for business success
    and economic recovery
  • - promoting/supporting scientific
    excellence, skills innovation and enterprise
  • giving everyone skills and opportunities to
    succeed
  • responsible for regional economic development/
    RDAs

15
  • New Agency
  • Delivery organisation
  • large-scale programmes delivered
    consistently/efficiently across the country
  • national organisation with the capacity to
    respond to regional priorities
  • Simplification
  • No Regional Councils/governance
  • Single account management
  • Opportunities
  • - practice-led policy
  • - skills central to economic recovery

16
Kevin Brennan MPMinister for Further
Education, Skills, Apprenticeships and Consumer
Affairs
17
QA session with David Cragg
18
National Apprenticeship Service and the Skills
Funding AgencyHow the two work togetherDavid
WayDeputy Chief Executive, National
Apprenticeship Service
19
National Apprenticeship Service/Skills
Funding AgencyQA session
20
The Skills Funding AgencyNuts and bolts
  • Whats in this session?
  • Four quick presentations
  • Overview of new ways of doing business finance,
    single account management, regional economic
    skills
  • Overview of key relationship with YPLA
  • Table discussions
  • Questions to our panel

21
Single Account Management
  • Jill Lowery
  • Portfolio Provider Account Management
  • Director, South

22
Account Management is
  • Single national interface with each provider,
    covering
  • Negotiation/allocation of funding
  • Performance management monitoring and review
  • Intervention, relative to risk
  • Provider-specific projects (capital etc)
  • Account Management is not
  • Acting as a local intermediary between providers
    partners (e.g. LSP, PCDL partnerships, etc)
  • Replacing provider decision making or management
    functions (e.g. resolving a provider's data
    issues where it is contractually responsible)

23
Programmes in scope
  • All mainstream programmes
  • Adult Learner Responsive
  • Employer Responsive TTG Apps
  • European Social Fund
  • Programmes for the unemployed
  • Managed in Regional Skills AACS, OLASS in
    custody (involving account manager where the
    provider also has a mainstream contract)

24
To support account managers
  • More central/national calculation of draft/
    baseline funding allocations
  • Account manager role is to fine tune these to
    deliver maximum contribution to priorities and
    targets, and VFM
  • More central/national provision of programme
    performance data and analysis
  • Account manager role is to interpret and take
    action

25
Single Account Management System
  • Formerly the Settlements system
  • Single on-line portal for account managers (and
    providers)
  • Access to data on funding, targets, contracts,
    payments, programme performance, quality etc
  • For 2010/11, based mainly on legacy systems (AMPS
    etc)
  • Will gradually replace these with new integrated
    system

26
Regional Employer Skills Services
  • Paul Lucken
  • Regional Skills Director

27
Regional Employer Skills Service
  • Purpose
  • Key responsibilities
  • Relationships
  • Challenges

28
Purpose
  • a highly responsive and strategic skills service
    for employers in the region and
  • lead the Skills Funding Agencys regional
    response to the skills element of the RDAs
    Single Integrated Strategy.

29
Responsibilities
  • RDA Skills Strategy
  • Integrated Employment and Skills
  • Adult Advancement and Career Services
  • Offender Learning and Skills Service
  • Skills Accounts
  • Programmes for the unemployed
  • Employment and Skills Boards, Local Area
    Agreement
  • Train to Gain
  • Skills Stakeholder Management

30
Challenges
  • RDAs
  • Influencing delivery
  • Getting the relationship right

31
Skills Funding Agency Finance
  • Pauline Tiller
  • Director of Provider Financial Assurance

32
Key Focus of Skills Funding Agency Finance
  • The key to Finance, or any other function,
    supporting performance improvement is to be fully
    integrated into the performance delivery, at a
  • strategic,
  • management and
  • operational level

33
Key Focus of Skills Funding Agency Finance
  • Finance must and will move away
  • from being just the core underpinning
    infrastructure enabling the
    business to deliver
  • to being that integral and aligned with the
    delivery

34
Shadow Working
35
Shadow Working
  • The two key responsibilities are
  • Primary Responsibilities
  • To ensure all LSC financial duties and
  • responsibilities are discharged effectively
  • Secondary Responsibility
  • To develop and work within the shadow
  • YPLA/SFA arrangements
  • Being fit for purpose for 1 April 2010

36
Shadow arrangements
  • Paul McGuire Acting Finance Director
  • SFA Finance SMT current role reporting to
    National Finance Director for remainder of LSC
  • SFA Finance SMT role going forward Reporting to
    National Director of Strategic Finance

37
Roles going forward
38
Roles going forward
National Director of Strategic Finance
PA
Team Co-ordinator
Portfolio Finance Director Central Stephen
Packham
Portfolio Finance Director South Raza Raheem
Director of Financial Control Paul McGuire
Portfolio Finance Director North Chris Griffin
Director of Contract Administration John Smith
Director of Provider Financial Management Denis
Miles
Director of Provider Financial Assurance Pauline
Tiller
Chief Internal Auditor
39
Roles going forward
  • Moving away from
  • Regional/budget protectionism
  • Silo approach
  • Moving towards
  • Portfolio and Programme responsibilities
  • Develop teams, policies, processes, practice ways
    of working
  • Being fully integrated into the Business
    Operations Model
  • Single Account Management System
  • College Learner Provider Services

40
Post April
41
Post AprilFE (SFA/YPLA) Funds Flow
Dept
DBIS
DCSF
SFA
YPLA
16-18 Apprenticeships
New Orgs
All apprenticeships
All except Apprenticeships
NAS
College Learner Provider Services/ Singe
Account Management Systems
LAs
Providers
External
42
Post April

BIS
SFA Management Group
S A M
Internal Finance RR/SP/CG
External Finance JS/PT/DM
Providers
43
Mike Pettifer Director of Implementation
(External Commissioning) Young Peoples Learning
Agency
44
Why have we got a new system?
  • To put local authorities in the lead to deliver
    a fully integrated Children's Service for all who
    are 0-19, the raising of the participation age
    and the full range of 14-19 entitlements.
  • DCSF Feb 08

45
Context for Change
  • The Governments long term strategy for children
    is to make the UK the best place in the world for
    children and young people to grow up.
  • The changes will
  • Place 0-19 commissioning under the leadership of
    local
  • authorities
  • Support delivery of the new Participation Age and
    access to
  • the 14-19 entitlements
  • Strengthen the role of local authorities and
    childrens trust as
  • champions of young people.


46
What is the new system?
  • Local Authorities will have responsibility to
    secure an appropriate place in learning for all
    young people
  • Local Authorities will have a duty to
    collaborate with others to do this
  • YPLA will be established to ensure budgetary
    control and the delivery of the entitlement
  • Government Offices will support and challenge
    LAs on performance

47
What will others do?
  • LAs will be supported by a slimline YPLA which
    will provide frameworks and support to enable the
    LA to deliver
  • The YPLA will also have reserve powers to step
    in if the LA is unable to deliver or if provision
    for learners is at risk
  • The Government Office will work with LAs to
    ensure that the plans for 14-19 deliver the
    Governments expectations and will support and
    challenge the performance of LAs to ensure that
    they meet targets and deliver the entitlement

48
YPLA core purpose
  • The YPLA will be an enabling body, designed to
    support local authorities in fulfilling their new
    16-19 learner duties and up to 25 for those with
    LLDD.
  • YPLA will fund and performance manage 400 open
    Academies. (Decisions to set up new academies
    will remain with SoS.)
  • YPLA will manage the contract for financial
    support for all-age learners, in particular the
    Education Maintenance Allowance for 16-19 year
    olds.

49
YPLA Functions(1)
  • 7 billion budget and 700 LSC staff will transfer
    to Local
  • Authorities to enable them to carry out their new
    functions.
  • Develop/ manage the National Funding Formula
  • Produce a National Statement of Priorities
  • Supporting the Regional Planning Group (RPG) to
    create a Regional Statement of Priorities
  • Provide a National Commissioning Framework

50
YPLA Functions (2)
  • Provide data to inform commissioning
  • Provide strategic analysis of supply and demand
    to support the planning and commissioning process
  • Work with the RDAs and other regional partners
    to provide information on skills needs
  • Work with LAs on the production of local
    commissioning plans and to ensure their coherence
    at local, sub-regional and regional levels and
    their fit within the national budget

51
YPLA Functions (3)
  • Work with LAs to support the inclusion agenda
  • Fund, performance manage, monitor finance and
    provide advice to 400 open Academies on behalf of
    the Secretary of State
  • Provide financial support for all individual
    learners, in particular through the EMA and other
    support funds to meet the needs of 16-19 year
    olds.

52
Relationships
  • Up to March 2010 - provider contacts in YPLF with
    be the 16-19 contract manager and 16-19 contract
    director
  • Post April 2010 - contact will be within an LA
    (in most cases will be the same people as above
    on transfer)
  • Shared Relationships with SFA, NAS, RDAs, LAs,
    GO, ESF, Learner Support, Corporate
    Infrastructure and Learners
  • It is vital that we work together for the benefit
    of the Learner to provide a seamless service
  • 16-18 Apprenticeship Planning and funding flows

53
Table discussionsWhat questions would
you like to put to the panel?
54
Organisational Development SessionDavid
Hughes Interim Director, Provider
Services,Chair of the Skills Funding
AgencyOperations Board, andleading on the
Skills Investment Strategy
55
Organisational Development
  • New Organisational Development Group
  • All parts of the business
  • Systems processes, interactions
  • Learning Development (LD)
  • Organisational Sub Groups
  • Each part of the business
  • Functional responsibilities
  • Interdependencies and interactions
  • Learning and development and knowledge
    dissemination

56
Ways of working
  • Very different organisation
  • National structures national teams
  • New services and relationships with customers
  • Part of the dept, new responsibility
  • New provider relationship
  • Ways of working to make it work
  • How do we make remote management work?
  • How do we improve communications?
  • How do establish trust between directorates/agenci
    es
  • How do we balance regional pressure and national
    standards

57
How do you learn best?
  • Communication methods
  • Cascade
  • E communications
  • Bulletin
  • Learning and Development tools
  • Skills Assessments
  • Individual plans to meet business needs

58
Table discussions
  • Communications
  • How should management decisions be communicated?
  • How should staff share knowledge?
  • Learning Development
  • What do you need to know about how the Skills
    Funding Agency operates to enable you to do your
    job?
  • Ways of working
  • How do we all need to behave to make the new
    structures work?
  • How can we work together to achieve this?

59
  • Where were up to/next steps
  • David Hughes
  • Interim Director, College and Learning
  • Provider Services
  • Chair of the Skills Funding Agency
  • Operations Board

60
Update on transition ..1/2 practicalities
  • Royal Assent of legislation
  • LSC remains to 31 March shadow working
  • BIS/LSC Transition board
  • Web/email/offices etc are being addressed
  • Budgets - are very tight

61
Update on transition2/2 development
  • Job matches confirmed and communicated
  • Functional groups across the business
  • Learning and development
  • Developing improved ways of working and business
    processes - BIS/Skills Funding Agency
  • Communications

62
Interim Management Team, November 2009 David
Cragg Interim Chief Executive
Chris Roberts Interim Director, Employer Skills
Service

David Hughes Interim Director, Provider
Services Chair of the Skills Funding Agency
Operations Board leading on the Skills Investment
Strategy
63
Sally Stewart Director of Human Resources
(designate)
Paul McGuire Interim Director of Finance  
Richard Field Director of Information Management
(designate) David Way Deputy Chief
Executive National Apprenticeship
Service Vacancy Learner Services
64
  • So..
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