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VET FEEHELP

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For subsidised students in Victoria different arrangements will apply. ... This fee will be withdrawn for Victorian subsidised students subject to legislation ... – PowerPoint PPT presentation

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Title: VET FEEHELP


1
  • VET FEE-HELP
  • VISTA Information Session
  • May 2009

2
  • DECISIONS
  • 2007 Federal Budget
  • Extending FEE-HELP arrangements
  • Amendments to the Higher Education Support Act
    2003 (HESA)
  • 26 August 2008 Victorian expansion

3
  • LEGISLATIVE INSTRUMENTS
  • Guidelines
  • VET Provider Guidelines
  • VET FEE-HELP Guidelines
  • VET Administration Guidelines

4
  • POLICY INTENT (1.4)
  • Students/persons
  • Requirements apply only to students/persons
    accessing or entitled to access VET FEE-HELP
    assistance

5
  • VET Course of Study (1.6)
  • Diploma
  • Advanced diploma
  • Graduate certificate
  • Graduate diploma
  • with an approved credit transfer arrangement
    (CTA) changes for students in Victoria after
    legislation is passed

6
  • VET CREDIT TRANSFER REQUIREMENTS (4)
  • Applies to diplomas and advanced diplomas only
  • Approved CTA
  • Bachelor degree
  • HEP
  • Guaranteed amount of credit to meet best practice
    benchmark levels
  • If RTO only offers diplomas /or advanced
    diplomas
  • Must have an approved CTA for at least one course
    to be approved as a VET provider

7
  • VET FEE-HELP Liability (5.2)
  • VET FEE-HELP eligibility and liability occurs on
    a unit of study basis, not on a course basis
  • Students DO NOT incur a VET FEE-HELP liability
    until after the census date (1.11)

8
  • VET UNIT OF STUDY (1.7)
  • Units (subject, modules, structured training)
    undertaken as part of a VET course of study
    (diploma, advanced diploma, graduate certificate
    and graduate diploma)
  • Provider sets and charges a VET tuition fee for
    full fee-paying. Changed arrangements for
    subsidised students in Victoria.

9
  • VET UNIT OF STUDY (1.7.2)
  • Provider determines number of units per course
  • A course must consist of at least one unit of
    study
  • No upper limit to number of units per course

10
  • UNIT OF COMPETENCY (1.8)
  • Consists of a competency or a number of small
    elements of competency
  • Provider can determine that
  • Competencies unit of study or
  • Unit of study any part or number of
    competencies

11
  • CENSUS DATES (1.11)
  • Set by provider for each unit of study
  • 20 rule
  • Set no earlier than 20 of the way through a unit
    of study (including any examination periods,
    breaks etc)
  • Only one census date per unit
  • Date on which
  • Student incurs a VET FEE-HELP debt
  • Commonwealth is liable to pay eligible students
    tuition fees for that unit
  • All students who withdraw prior to the census
    date receive a refund of their tuition fees

12
  • Eligible Student (5.5)
  • Full fee-paying current program (5.7)
  • Provider does not receive any government
    subsidies for the course
  • Will change for Victorian expansion from 1 July
    2009
  • Meet citizenship or residency requirements
    (5.8)
  • Australian citizen or
  • Permanent humanitarian visa holder who is
    resident in Australia for duration of unit
  • FEE-HELP balance gt 0 (5.10)

13
  • Eligible Student (5.5)
  • Meet TFN requirements (5.12)
  • Enrolled in eligible course/unit by the census
    date and after the census date (5.9)
  • Completed, signed and given to an appropriate
    officer a Request for VET FEE-HELP assistance
    form on or before the census date (5.13)

14
  • Determining Student Eligibility (5.6)
  • Responsibility of provider
  • Provider should collect sufficient information
  • If student turns out not to be eligible, then
    provider repays VET FEE-HELP assistance back to
    the Commonwealth

15
  • VET Tuition Fees (3.5.1)
  • Providers must determine a tuition fee(s) for
    each unit of study. For subsidised students in
    Victoria different arrangements will apply.
  • Can have more than one tuition fee per unit as
    appropriate, except CANNOT have a different
    tuition fee based on
  • Manner of payment (up-front versus VET FEE-HELP
    assistance)
  • Timing of payment (prepaying, paying for course
    compared to units)
  • Fee for course CANNOT gt sum of the unit tuition
    fees

16
  • VET Tuition Fees
  • Only tuition fees payable through VET FEE-HELP
  • Should cover all essential requirements of the
    course
  • May charge other fees, in certain circumstances.
    The policy intent is
  • Students generally must be able to complete the
    requirements of their course without the
    imposition of other fees

17
  • VET Tuition Fees (3.5.3)
  • Does not include
  • Student unions or guilds
  • Amenities or services not of an academic nature
  • Residential accommodation
  • Special admissions tests
  • Fees that are incidental

18
  • Incidental Fees (3.5.3)
  • A fee is incidental if it is for
  • A good or service not essential to the course
  • An alternative form of access to an essential
    good or service
  • Essential good or service that student could
    acquire from another supplier and is for
  • food, transport and accommodation for a field
    trip that is part of a course
  • an item that becomes the physical property of the
    student and not consumed during course
  • Fine or penalty imposed principally is a
    disincentive

19
  • FEE-HELP Limit (5.10)
  • 2009
  • 83,313 (VET students)
  • 104,142 for students in courses leading to
    registration as a medical practitioner, dentist
    or veterinarian
  • Indexed annually

20
  • FEE-HELP Balance (5.10)
  • Is the amount of the FEE-HELP limit a student
    hasnt used
  • Includes both VET FEE-HELP assistance AND
    FEE-HELP assistance
  • Repayments do not reset the maximum that can be
    borrowed by a student
  • Providers responsibility to ensure student has
    sufficient FEE-HELP balance

21
  • VET FEE-HELP Loan Fee (5.18)
  • 20 loan fee applies to VET FEE-HELP debts for
    full fee-paying students
  • 20 loan fee not included in a persons FEE-HELP
    balance
  • This fee will be withdrawn for Victorian
    subsidised students subject to legislation

22
  • VET Provider Eligibility (2.4)
  • Must be a body corporate
  • Established under Commonwealth, State or
    Territory law AND
  • Carries on business in Australia AND
  • has its central management and control in
    Australia
  • Principal purpose is education

23
  • VET Provider Eligibility (2.4)
  • Listed on NTIS
  • Meets VET tuition assurance requirements
  • Applies for approval as required
  • Willing and able to meet VET quality and
    accountability requirements
  • Complies with credit transfer requirements

24
  • VET Provider Applications
  • On-line application process
  • Only one user per VET provider can register and
    submit an application
  • Account is deleted after 60 days if no activity
  • https//vetfeehelp.deewr.gov.au

25
  • VET Financial Viability Requirements (3.1)
  • Includes external assessment using
  • FVA Auditor Guidelines
  • Ratio Analysis Excel Workbook
  • Three phase model
  • Undertaken by an Independent Auditor

26
  • FVA Certification
  • RTO requires a low/negligible risk rating to be
    able to lodge an application
  • If risk rating medium/high RTO cannot apply for
    VET provider approval

27
  • VET Tuition Assurance Requirements (TAR) (2.5)
  • Must be met by ALL VET providers for all eligible
    courses
  • There are two components to the TAR
  • VET course assurance requirements for
    successfully completed units of study
  • VET tuition fee repayment requirements

28
  • Complying with TAR (2.5)
  • Providers can comply with TAR by
  • Membership of an approved VET tuition assurance
    scheme (VTAS) (2.5.2)
  • Covers both TAR components
  • VET course assurance requirements (2.5.6)
  • A legally-binding agreement between one or more
    providers OR
  • A legally-binding guarantee by a separate legal
    entity which has the financial and administrative
    resources to fulfil such a guarantee

29
  • Complying with TAR (2.5)
  • VET tuition fee repayment requirements (2.5.20)
  • VET tuition fees in arrears agreement OR
  • Legally-binding guarantee by a separate legal
    entity which has the financial and administrative
    resources to fulfil such a guarantee

30
  • Statement of VET Tuition Assurance Requirements (
    2.5.12)
  • Providers must publish a statement which
  • explains the TAR
  • how these requirements have been met for each
    course
  • inform students on enrolment about the
    statement(s) and where it can be obtained

31
  • Other VET Quality and Accountability Requirements
    (3)
  • VET fairness requirements (3.3)
  • Student Grievance Procedures (3.3.3)
  • academic matters
  • Non-academic
  • Student review procedures (3.3.4)
  • Personal Information Procedures (3.3.6)

32
  • VET FEE-HELP OPERATIONS

33
  • Publishing Requirements (1.15)
  • A number of arrangements and procedures must be
    published and made publicly available
  • Provider to decide on method
  • Methods may include
  • As part of printed handbooks
  • On the providers website
  • Any other method determined by the provider which
    will bring the information to the attention of
    students and prospective students

34
  • Publishing Requirements
  • What must be published and made publicly
    available
  • Procedures for making decisions about selection
    and treatment of students
  • Procedures relating to equal benefits and
    opportunities
  • Student grievance procedures (academic and
    non-academic)
  • Student review procedures
  • Statement of VET tuition assurance
  • Personal information procedures
  • Schedules of VET tuition fees and census dates
    (VET unit of study information)
  • Approved credit transfer arrangements

35
  • VET Unit of Study Information (6)
  • A provider MUST publish and make publicly
    available unit of study information on
  • VET tuition fees for each unit
  • Census dates
  • For each unit of study it provides or proposes to
    provide by
  • 1 April for units with a census date in the same
    year between 1 July and 31 December and
  • 1 October for units with a census date in the
    following year between 1 January and 30 June

36
  • Giving the Schedule to the Minister (6.4)
  • MUST give a schedule of VET tuition fees to DEEWR
    (as the Ministers delegate) by the dates in the
    previous slide
  • Given to the Minister by
  • Posting on the providers website and
  • Emailing the schedule or a URL link(s) to the
    schedule on the providers website
  • If provider submits a link(s) to its website, it
    MUST maintain a printable record that applied at
    a particular time

37
  • Variation of Published Information (6.7)
  • Without Ministerial approval (6.8)
  • Due to changed circumstances or administrative
    error AND
  • No disadvantage to student OR
  • If disadvantage then gt two months before
  • Commencement of unit OR
  • Last day student can enrol without a penalty
  • 5 days notice to DEEWR of intention to vary

38
  • Variation of Published Information
  • With Ministerial approval (6.9)
  • Not due to changed circumstances or
    administrative error OR
  • Will disadvantage student (6.10) AND is lt two
    months before start of unit or last day to enrol
    without penalty
  • Email request to DEEWR

39
  • VITS (10)
  • A web based system for VET FEE-HELP that
    encompasses
  • Application process
  • CHESSN allocation
  • Course approvals for CTA
  • Provider payments
  • Available 24 hours per day, 7 days per week
    (7.2.5)

40
  • Data Reporting Requirements
  • Data files in HEPCAT (www.heimshelp.deewr.gov.au)
  • Student Load Liability unit of study, CHESSN
    details, EFTSL, tuition fees
  • Student Enrolment student demographics
  • Unit of Study Completions details on students
    completing unit(s) of study
  • Commonwealth Assisted Students personal student
    details for ATO (TFN, etc)
  • VET Course Completions course completions
  • Revisions revisions of any of the above files

41
  • Data Reporting Dates (7.3.2)
  • Providers need to submit data four times per year
  • 1. 31 March (for units with census dates
    occurring in Sept-Dec of previous year)
  • 2. 31 May (for units with census dates occurring
    in June-Mar)
  • 3. 31 August (for units with census dates
    occurring in April-June)
  • 4. 31 October for units with census dates
    occurring in July-August)

42
  • EFTSL (1.12.1)
  • Equivalent full-time student load
  • Providers must determine EFTSL values for each
    unit as part of the data reporting requirements

43
  • Calculating EFTSL (1.12.3)
  • Work out annual standard full-time study load
  • Calculate the units proportion of the annual
    standard full-time study load

44
  • CHESSN (10.6)
  • Commonwealth Higher Education Student Support
    Number
  • Unique student identifier for Commonwealth
    assistance
  • Student must be allocated a CHESSN if seeking VET
    FEE-HELP assistance
  • Allocated by DEEWR

45
  • Commonwealth Assistance Notice (5.20)
  • CANs issued by provider to all students who
    receive VET FEE-HELP assistance after each census
    date
  • Within 28 days of earliest census date indicated
    in the CAN
  • Must contain certain information (5.20.2)

46
  • VET Provider Payments (8)
  • Advance payments (8.1)
  • Based on estimate of VET FEE-HELP assistance for
    the year
  • Paid in equal monthly amounts
  • Variations can be made at any time (8.2.2)
  • If estimate significantly incorrect
  • Based on actual VET FEE-HELP liabilities (such as
    after first major census date)

47
  • Provider Support
  • Training for approved providers
  • Administration and data
  • IT funding (5000) subject to budget
  • Provider approval pack
  • HEIMS-HELP http//www.heimshelp.deewr.gov.au
  • Website www.deewr.gov.au/vetfeehelp

48
  • Provider Support
  • Email vetfeehelp_at_deewr.gov.au
  • Telephone 13 38 73
  • Fax 02 9332 6500
  • Email for VET provider IT application system
    vetfeehelpdesk_at_deewr.gov.au
  • DEEWR Officer outposted to Skills Victoria
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