Creating Presentations with PowerPoint 2003 for the PC - PowerPoint PPT Presentation

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Title:

Creating Presentations with PowerPoint 2003 for the PC

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824 PowerPoint Topics: Graphs, Links, and More. Class Structure ... Arial, Tahoma, Verdana are good fonts. Monitors vs. Projectors. Be consistent. Colors ... – PowerPoint PPT presentation

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Title: Creating Presentations with PowerPoint 2003 for the PC


1
Creating Presentations with PowerPoint 2003 for
the PC
  • Kristen Dunn-Thomason
  • Melissa Moore
  • Division of Customer Support
  • CIT Training Program
  • 301-594-6248

2
Other PowerPoint Training
  • 824 PowerPoint Topics Graphs, Links, and More

3
Class Structure
  • Lecture followed by hands-on
  • Two handouts

4
Objectives
  • Basics of PowerPoint
  • Slides and bullet levels
  • Backgrounds
  • Special effects
  • Slide transitions
  • Animation schemes
  • Stylistic Issues
  • Bringing in Graphics

5
Objectives (Cont.)
  • Slide views
  • Seeing the slideshow in different ways
  • Change the order of slides in a presentation
  • Printing
  • Outlines and handouts
  • Presentations in the field

6
What is PowerPoint 2003?
  • Very similar to PowerPoint XP/2002
  • Many people are upgraded, many still using 2000
  • Task Panes are major difference
  • Free of charge from iSDP
  • Your own desktop support may have its own schedule

7
Task Panes
  • Allow easy access to commonly used functions
  • Arrows on right give further options
  • Can also access with Right-Click
  • If missing View, Task Pane

8
Slide Layouts
  • Variety of pre-set layouts
  • Title slide, Bulleted list, Title only, Blank
  • Insert, New Slide
  • Chooses default
  • Can change in Slide Layout Task Pane

9
Bulleted Lists
  • All templates have 5 levels of bullets
  • Level 1
  • Level 2
  • Level 3
  • Level 4
  • Level 5
  • Use the promote or demote buttons to switch
    between levels
  • Tab and Shift-Tab are keyboard shortcuts
  • Generally it is not advisable to use more than 3
    levels of bullets

Promote
Demote
10
Slides Tab
  • Gives thumbnail of each slide
  • Hover for larger title
  • Can switch to Outline view
  • Click and drag to change slide order

11
Choose Your Look
  • Do I want a design template or a custom
    background?
  • Custom Backgrounds
  • Allow personal choice
  • Can be individual
  • Offer flexibility
  • Offer more space on the slide
  • Allow for potential errors
  • Require other customization
  • Fonts, colors, etc.

12
Custom Backgrounds
  • Format
  • Background
  • Fill Effects

13
A More Standardized Way
  • Design templates
  • Offer an integrated set of colors and graphics
  • Ensure readability
  • Reduce screen space
  • Have probably been seen before but can be altered

14
Design Templates
  • Task Pane Slide Design
  • Can use multiple templates
  • Right-click
  • Apply to all slides
  • Apply to selected slides
  • Color Schemes allow variation

In 2000 Format, Apply Design Template applies
to all
15
Stylistic Issues Fonts/Colors
  • Make easy to read
  • Red, Green, and Blue dont contrast well with
    each other
  • Arial, Tahoma, Verdana are good fonts
  • Monitors vs. Projectors
  • Be consistent
  • Colors
  • Fonts

1. My text here 2. My text here 3. My text
here 4. My text here
16
Slide Master
  • Use for global changes
  • Adjust the fonts, colors, and bullets
  • Can have multiple masters
  • Automatic if multiple design templates
  • Find in Slide Design Task Pane
  • Used in This Presentation
  • View, Master, Slide Master to open
  • View, Normal to close

17
Slides from Other Presentations
  • Insert, Slides from Files
  • Browse for the presentation
  • Select the slides
  • Look and feel
  • Keep source formatting brings other slide
    master
  • Otherwise takes existing slide master
  • To reapply master styles choose the slide
    layout, right-click, reapply layout

18
Slide Transitions
  • Task Pane - Slide Transition
  • Select transition for preview
  • To remove - No Transition
  • To change - select another transition
  • Apply to All Slides affects all slides
  • Apply to Master affects all slides using the
    current Slide Master

19
Animation Schemes
  • Task Pane Slide Design - Animation Schemes
  • Grouped by subtle, moderate, and exciting
  • Play allows to see in current slide
  • Often come with transitions, can select other
    transition to override

20
Stylistic Issues Clutter
  • Limit text particularly with video
  • Animations
  • One bullet/concept at a time good for many
    learning styles
  • Too much movement distracting
  • Transitions may want one throughout
  • If using animation schemes, choose a transition
    at end of process

21
Screen Shots
  • Alt Print Screen saves active image to
    clipboard
  • Once back into PowerPoint Ctrl V pastes
    screen shot in
  • The Picture toolbar includes options for cropping
    the image
  • If you lose the toolbar, go to View, Toolbars,
    Picture

22
Clip Art
  • Task Pane Clip Art
  • Search in allows computer and web
  • Results should be
  • Clip Art
  • Photographs
  • Movies
  • Sounds
  • Automatic layout - undo

23
Smart Tags
  • Context sensitive set of options
  • Show up when possible conflict perceived or
    suggestion available
  • Formatting when paste, do you want to keep
    original or go with current
  • Auto Correction can undo
  • Auto Layouts can undo

24
Import Graphics from the Web
  • Right-click image
  • Select Save Image As
  • Insert Saved Picture with PowerPoint
  • Select Insert, Picture, From File

25
WordArt
  • Add or edit a special text effect
  • Add 3-D Effects and Textured Fills
  • Insert, Picture, WordArt

26
Views
  • Switching between Views can help with seeing the
    presentation from different perspectives
  • There is an easy menu for switching at the bottom
    left of the PowerPoint Window

27
Printing
  • There are a variety of printing options
  • Slides
  • Notes
  • Handouts
  • Outlines
  • Pure Black and White is often a good idea

28
Presentation Navigation
  • To move forward in a presentation
  • Click the mouse
  • Press the right or down keyboard arrows
  • To move backward
  • Press the left or up keyboard arrows
  • For greater options
  • Right-click Go to Slide
  • Pointer options allows drawing

29
PowerPoint 2000 Differences
  • Only one Slide Master
  • Design Template applies to all slides
  • Many things are found in pop-up windows
  • Slide formats
  • Clip art
  • Custom animation

30
Compatibility
  • Will not work in 2000
  • New animations
  • Multiple masters
  • Password protection
  • To prevent problems
  • Tools, Options, Edit, Disable new features
  • File, Package for CD (retains new features in
    2003)

31
Presentations in the Field
  • Getting it there
  • Storage
  • Floppy disks, CDs, USB keychains, and Zips
  • Make sure have proper drives
  • Email as an attachment
  • Laptop will it work with the projector?
  • Arrive in enough time to test your presentation
    onsite
  • Consider printing transparencies as a backup
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