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How the United Nations does Business

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Loida Madrigal. THE UNITED NATIONS SYSTEM. THE UNITED NATIONS SYSTEM. The United Nations is made up of a variety of organisational entities (agencies, ... – PowerPoint PPT presentation

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Title: How the United Nations does Business


1
How the United Nations does Business Procurement
Orientation in China 19 September 2003
Procurement Division United Nations Loida
Madrigal
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THE UNITED NATIONS SYSTEM
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THE UNITED NATIONS SYSTEM
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THE UNITED NATIONS SYSTEM
  • The United Nations is made up of a variety of
    organisational entities (agencies, organisations,
    commissions, programmes, funds, etc).
  • Each entity has a distinct and separate mandate
    (covering the political, economic, social,
    scientific and technical fields).

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THE UNITED NATIONS SYSTEM
  • EACH ORGANISATION
  • has its own special requirements for goods
  • and services
  • conducts its own procurement activities
  • follows its own procurement rules and regulations
  • constitutes a separate and distinct customer

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THE PORTAL TO UN AGENCIES PROCUREMENT WEBSITES
http//unbiz.un.int
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DOING BUSINESS with the UN SYSTEM OF ORGANISATIONS
  • Please note that NOT all UN
  • Organisations subscribe to the
  • UNCSD

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THE UNITED NATIONS SYSTEM
  • Identify the Organisation that has
  • a need for your product or service
  • Target your customer

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THE UNITED NATIONS PROCUREMENT DIVISION
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United Nations Procurement Division
  • THE PROCUREMENT DIVISION SERVES THE NEEDS OF
  • The Secretariat
  • Peacekeeping Missions
  • Offices Away from Headquarters (OAHs)

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PROCUREMENT DIVISION CLIENTS
  • UN Peacekeeping Missions
  • UN Economic and Social Commissions
  • International Criminal Tribunal

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United Nations Procurement Division
  • Type of Commodities Purchase in 2002 TOTAL
  • Air Transportation Services 234,293,214
  • Chemical Petroleum Products 64,447,697
  • EDP Equipment and Maintenance Services
    44,608,439
  • Food Rations Catering Services 44,198,290
  • Real Estate Rental Lease 38,328,054
  • Motor Vehicles/Parts and Transportation Equipment
    38,166,618
  • Telecommunication Equipment Services 32,924,056
  • Airfield Operations 30,908,680
  • Architecture, Engineering Construction Related
    Services 28,090,591
  • Freight Forwarding Delivery Services 24,417,780
  • Travel and Related Services 23,575,303
  • Prefabricated Buildings 23,499,338
  • Inspection and Related Services 16,578,024
  • Cleaning and Waste Disposal Service 15,654,095
  • Building Management Maintenance 14,857,590
  • Electrical Apparatus and Electronic Component
    13,418,032
  • Maintenance Repair Services 12,860,052
  • Generator Sets 9,482,034

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www.un.org/depts/ptd
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The United Nations Procurement Division
  • REGISTRATION MATERIAL
  • can be downloaded from our Web Site
  • or can be obtained from
  • Vendor Registration
  • Procurement Division
  • Tel 212-963-7449
  • Fax 212-963-3503
  • E-mail register_at_un.org

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United Nations Procurement Division
  • REGISTRATION PROCEDURE
  • It is imperative that the CORRECT
    COMMODITY/SERVICE IDENTIFICATION CODE is used .
  • If in doubt, please ask!

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United Nations Procurement Division
  • Normally only registered vendors are invited to
    submit an offer.
  • It is important to respond to ALL invitations
  • to tender.
  • Monitor the web site for Expressions of
  • Interest in your area of expertise.

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The United Nations Procurement Division
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United Nations Procurement Division
Bidding Process
  • RFQ Request for Quotation, from at least three
    suppliers, in writing. Used for low value
    procurement, usually local due to delivery costs.
  • ITB Invitations to Bid are used when the
    Specification or Scope of Work can be defined in
    detail and, provided that the bidder meets that
    technical requirement, the lowest priced bid
    wins.
  • RFP Requests for Proposal are used where the
    requirement may be achieved in more than one way
    and the UN is therefore seeking proposals that
    will be evaluated on technical and operational
    content as well as financially. Therefore price
    is but one significant factor in evaluating and
    selecting the winner.

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United Nations Procurement Division
Award Thresholds
  • At UN Headquarters
  • Under 25,000 RFQ to at least three suppliers,
    in writing.
  • Over 25,000 ITB or RFP sent to all firms
    registered for the relevant commodity or
    service.
  • Up to 200,00 Contracts and Purchase Orders are
    placed directly under the authority of the
    Procurement Division (PD).
  • Over 200,000 Contracts and Purchase Orders are
    placed by PD after review and advice of an
    inter- departmental Committee on Contracts.
  • Procurement in the Field
  • As above, at the delegated financial thresholds
    for each Peacekeeping Mission, Tribunal and
    Office away from Headquarters (OAH).

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THE UNITED NATIONS PROCUREMENT DIVISION
  • SUMMARY
  • Treat each organisation as a separate customer
  • Register with each organisation
  • Respond to all tender invitations
  • Monitor the various UN web sites
  • Find out what products and services the local UN
    offices, missions and projects procure
  • Consult with your local UN offices

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United Nations Procurement Division
  • OUR WEB ADDRESS

www.un.org/Depts/ptd
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