PRESENTATION PORTFOLIO COMMITTEE 17 JUNE 2003 UPDATE ON LEGISLATION IMPLEMENTATION

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PRESENTATION PORTFOLIO COMMITTEE17 JUNE
2003UPDATE ON LEGISLATION IMPLEMENTATION
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PURPOSE
To brief the Portfolio Committee on legislation
implementation on the following

• Parole Boards Legislation
• Electronic Monitoring
• Unit Management
• HIV/AIDS Policy
• Costing of Policy formulation
• Education and Training Provisioning ABET
  Training

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Correctional Supervision and Parole Boards
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BACKGROUND

• Legislation 1998
• Legislation 2001
• Work session between NCCS NMB of DCS
• Clarity was sought on following issues
• Common interpretation of Act
• Alignment of Parole with approach to
  Rehabilitation
• Identification of Key Outstanding Issues
• Workshop National Management Board
• Briefing of Select Committee on Security

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OUTSTANDING ISSUES

• Work session identified key outstanding issues
  that DCS was tasked to clarify
• Conditions of employment/contract regarding
  community members officials
• Selection criteria, appointment procedures
  remuneration regarding officials,
• Responsibility of CSPB their line function of
  reporting,
• Number geographical location of fixed roving
  CSPB.

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DCS PROPOSALS

• DCS Management Board workshop (12 May 2003)
  interrogated outcome of April work session, as
  well as outstanding issues.
• Following slides deal with proposals developed
  for submission to Minister that will form basis
  for establishment implementation of new CSPB.
• Note Establishment of CSPB to be part of
  restructuring of DCS. Lines of accountability
  work processes to be determined on basis of new
  organisation structure with due cognisance of
  migration plan to new structure necessary
  transitional arrangements

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COMPOSITION OF CORRECTIONAL SUPERVISION PAROLE
BOARDS

• Composition of Board will be as follows for
  purposes of a transitional period
• Chairperson - Community member
• Vice chairperson - DCS
• X2 Community members - Local community
• Secretary - DCS
• Police Justice members to be co-opted as needed

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CRITERIA FOR APPOINTMENT OF COMMUNITY MEMBERS

• Life experience
• Maturity
• Work experience
• Community Involvement
• Good standing in community
• Respected in community / Person of stature
• Inspires confidence in entire community
• Involvement of local authorities
• Integrity
• Credibility
• Experience professionalism in making rational
  balanced decisions
• Commitment to a corruption free administration
  clear record of honesty
• Understanding of Correction as a social
  responsibility

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COMPETENCIES

• Competencies of CSPB members determined will
  form basis for advertisement appointment
  process
• Key aspects identified as Important
• Confidentiality in terms of CDPB meetings,
  decisions documentation.
• Preferably legal behavioral science background
• Literacy skills, must understand order of
  procedures at meetings.

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APPOINTMENT PROCEDURES

• Develop a communication strategy
• Proposals on post levels, remuneration
  contractual employment have been determined
• A call for nominations applications for
  community posts will be advertised
• Selection panels will be appointed by
  Commissioner for six Regions under
  chairpersonship of respective Regional
  Commissioner, including a member of National
  Council on Correctional Services with a view to
  represent community
• Minister will approve appointment of successful
  candidates DCS personnel

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CONDITIONS OF EMPLOYMENT

• Chairperson - 5-year contract, non renewable
• Community members - 3-year contract with
  possibility of one renewal
• Vice chairperson - DCS member until transitional
  period has expired
• Job description - To be incorporated into final
  submission to Management, National
  Council Minister
• Vetting procedure - To be conducted in short
  listing process

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NUMBER OF BOARDS

• At least one board per Area Commissioner / 48
  Management Areas
• Task Team determined that there should be 60
  boards i.e.
• 1 per Management Area, excl Goodwood 47
• 1 additional per each of 5 larger areas 5
• 8 additional boards in 2004/06 8
• There will therefore be 60 boards vs. the current
  52 boards

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RESPONSIBILITY OF BOARDS

• Policy framework for CSPB currently being
  finalised by Task Team, prior to final submission
  to Management Board / Minister during June 2003.
• Parole placement policy to guide decision making
  processes of CSPB to ensure compliance with
  legislation departmental approach to
  rehabilitation is currently being develop.
• CSPB will report outcomes of their deliberations
  to relevant Regional Commissioners office (Head
  Corrections)

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DCS RESPONSIBILITIES TO BOARDS

• For logistical purposes, Area Commissioners will
  provide necessary assistance regarding structures
  administration.
• Monitoring component regarding CSPB in Head
  Office will reside under Chief Deputy
  Commissioner Corrections.
• Restructuring Task Team will align new boards
  serving officials on CSPB with process of
  restructuring.
• Regional Commissioner will recommend referral of
  cases to Review Board (NCCS) via submission to
  CDC Corrections.
• Referral of cases to Review Board is
  responsibility of Commissioner Minister

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WAY FORWARD

• Policy framework to be submitted to NMB
  Minister
• Approval by Minister
• Information sessions, call for nominations and
  advertisement
• Selection process
• Appointment
• Training
• Implementation
• Envisage Implementation Date April 2004

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ELECTRONIC MONITORING

• Long term project
• Tender could not comply with Public Private
  Partnership process
• Must be usable for all offenders
• Infrastructure e.g. electricity and telephones
  not available for all offenders

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HIV/AIDS POLICY

• HIV/AIDS Management Strategy reviewed 1996
• New HIV/AIDS Policy in line with National Action
  Plan of Health
• Policy focus areas
• HIV/AIDS Principles
• Policy approved by Minister of 14 October 2002
• Strategy Plan approved by Commissioner
• Prevalence Survey amongst members/prisoners also
  approved by Commissioner

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UNIT MANAGEMENT

• Accepted as a vehicle to enhance rehabilitation
• Severe Overcrowding hamper implementation
• Implementation part of restructuring process of
  DCS
• Basic training curriculum brought in line with
  Unit Management concept
• Re-training of staff in Unit Management
• Implementation by March 2005

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COSTING OF POLICY FORMULATION

• Policy formulation part and parcel of the
  allocated budget
• The bulk of expenditure lies in the
  implementation process
• Steps in policy formulation
• Consult literature
• Compile draft policy
• Consult relevant stake holders
• Consolidate inputs/comments Circulate draft
  policy
• Consolidate the comments/inputs
• Present to management Board for recommendation
• Minister for approval
• Implementation
• continue.

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COSTING OF POLICY FORMULATION -continue

• Development of composite financial model
• Utilized for the implementation of parole Boards
  and costing of Child Justice Bill
• Staff be trained in model
• Steps in model

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Costing of policy implemenatation

• Step 1.
• Determine what
• needs to be done
• Implementation of
• Parole Boards

• Step 2
• Identify projects.
• Personnel recruitment
• Stakeholder consultation
• Procurement

Step 5 Detailed costing Zero based Incremental
budgeting
Step 3 List activities Workshops Conferences Trai
ning etc
Step 4 Quantify activities Number of
personnel Number of work session Number of
training sessions
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POLICIES IN PROGRESS

• Policy Security policy document
• Formulation Stage
• Policy bag-less Prison Environment
• After approval obtain from Minister
• Policy Installation of CCTV in existing prisons
• Pending approval by Minister
• Policy Correctional Supervision and Parole
  Boards
• Consultation phase
• Policy Disabled Prisoners
• Consultation phase

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POLICIES IN PROGRESS -continue

• Policy Youth
• Ready for implementation depending on the
  implementation of Child Justice Bill
• Policy Decentralisation of Community Corrections
  Office
• Consultation phase
• Policy Review Classification system for
  probationers parolees
• Consultation phase
• Policy After Care Services
• Research phase
• Policy HIV/AIDS
• Ready for implementation

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POLICIES IN PROGRESS -continue

• Policy On Home Based Care in Prisons
• Research phase
• Policy On Community Participation
• Ready for submission
• Policy On Offender Correction, Care and
  Development
• Ready for submission
• Policy On Education and Training
• Ready for submission
• Policy Marriage
• Consultation phase

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POLICIES IN PROGRESS -continue

• Policy Poverty Alleviation
• Consultation phase
• Policy On Religious Care
• To be re-aligned
• Policy On Social Work Services
• To be re-aligned
• Policy On Psychological Services
• To be re-aligned

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EDUCATION AND TRAININGPROVISIONING OF ABET
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INTRODUCTION

• Rehabilitation an approach in DCS
• Development of offenders Part of Service
  delivery range
• Education and Training in Development range
• Strengthen DCS rehabilitation objectives
• Right to Basic Education

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EDUCATION AND TRAINING

• Where resources allow, prisoners have access to
• - General Education and Training (GET)
• - Further Education and Training (FET)
• - Higher Education and Training (HET) and
• - Technical Training programs
• Education and Training Service range
• Structured day programme
• NQF and SAQA requirements.

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FRAMEWORK FOR ABET PROVISIONING

• Why ABET?
• Foundation for access
• Responsive to adults needs
• Foundation for life long learning
• DCS as microcosm
• Target groups
• Provision of ABET in prisons
• Promotes life long learning

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FRAMEWORK FOR ABET PROVISIONING(Continue)

• Governing regulations and policies
• Policy on Education and Training
• White Paper on Education,1995
• Education white paper 6 Special needs education
• Policy document on ABET (DoE)
• Constitution of the RSA Basic Education -
  Sect.29(1)(a)
• Correctional Services Act (111 of 1998)
• Sections 16(1) 38(1) 41 (1,2,5,6)
• All inclusive approach

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SOME RESOURCE, PROGRAMMES AND INITIATIVES TO
ENHANCE THE PROVISION OF ABET

• UNISA / SANLI bursaries
• Free ABET provisioning
• SABC Education Initiative
• Readucate
• Intersectorial cooperation (DoE)
• NATIONAL ABET TENDER
• Duration 1 January 2003 31 December 2004
• SADC ABLE initiative

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CONCLUSION

• The provisioning of ABET will contributes towards
  rehabilitation and upliftment of offenders and
  thereby opening more doors for further training
  and more job opportunities for job creation. In
  the rendering of this service, the active
  engagement of the community remains important
  since it will strengthen our partnership in the
  provision of needs based and market-related
  programmes.

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THANK YOU