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Resume Writing

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Title: Resume Writing


1
Resume Writing
2
Todays Presentation
  • Review Basic Resume Information
  • Share Strongest Strategies
  • Critique Resumes
  • Review the Resume Writing Process
  • Give You Interview Tips

3
What is the purpose of a resume?
  • Resumes do the following
  • Save the HR person time.
  • Serve as a record in your file.
  • Get you an interview.

4
Most Resumes Contain
  • Personal contact information
  • Objective
  • Education
  • Experience
  • Awards
  • Activities
  • Computer Skills
  • References sentence or phrase

5
Writing Centers Resume Advice
  • http//www.depts.ttu.edu/careercenter/php/students
    /Resumes_Cover20Letters.php
  • http//www.rpi.edu/web/writingcenter/resume.html

6
My 1 All-Time Best Resume Tip
  • Give yourself time to write a resume.

7
Strategy 1
  • Think like a Human Resources professional.

8
Make their lives easier.
  • Make your information easy to read.
  • Avoid long paragraphs.
  • Choose an appropriate font and size.
  • Give your contact information early.

9
At first, youre not trying to make it to the
head of the list. . .
  • Youre just trying not to get cut.
  • Often, HR people eliminate the weakest resumes
    first.
  • Remaining resumes are then grouped in terms of
    strength.
  • What does this mean for you? That a simple
    mistake means you dont know the rules of the
    gameand you get cut.

10
Only give them information they want.
  • Tie every piece of information you give them to
    something they need.
  • Looking for leadership? Give them leadership
    experience.
  • Dont tell them you do yoga, for example, unless
    theyre looking specifically for a balanced
    person.

11
Think of it as cooking.
  • You have a certain number of ingredientsyour
    experiences.
  • Using different ingredients, you can make
    different dishesas youll use the same
    experiences to create different resumes.

12
For example
  • The same English major might emphasize her
    editing experience in one resume, for jobs that
    stress editing
  • And her technical writing skills in another
    resume, with editing being mentioned but not
    emphasized.

13
This means . .
  • Youll be writing a slightly different resume for
    each job youre applying for.

14
But people talk about their one resume. Is it
really worth making up more than one?
  • Absolutely.
  • Think about itswitch to PR professional mode.
  • Is someone who took the extra effort to shape her
    resume to your business more interesting then
    someone who sent out a form resume?

15
Impress them.
  • Take the time to find out this information
  • -Name (with proper spelling)
  • -Title
  • -Procedure
  • -Needs
  • -Something about the company

16
If you cant find the name
  • Dear Director of Human Resources

17
Why include info about the company?
  • Shows your ambition
  • Helps you prove why youre a good fit
  • Impresses the interviewer
  • Personally, helps you figure out if youd be
    happy there
  • Kates example

18
Strategy 2Show, dont tell.
  • Never just tell the employer what youre
    likeshow them with examples, and let them
    describe you.

19
Show, Dont Tell Example 1
  • A) I am a hardworking person with great
    organizational skills.
  • B) I was elected the chair of my sororitys
    budget committee. I was responsible for the
    accounts of 24 members and a yearly house budget
    of 32,000 dollars.

20
Show, dont tell Example 2
  • I am a responsible student.
  • In my two semesters at TTU, I have taken 31
    credits and maintained my 3.7 GPA.

21
Show, dont tell Example 3
  • I have strong leadership skills.
  • I have been elected to a position in the
    280-person Ballroom Dance Club for seven
    semesters.

22
You may have noticed. .
  • That the previous examples use numbers.
  • Numbers jump out on a page of textuse them to
    your advantage.
  • Numbers preceded by a dollar sign are even more
    effective.

23
Use Action Verbs (Delicious Verbs)
24
A Hint
  • Search and destroy all Was responsible for
    phrases.
  • These usually hide active impressive verbs.
  • Ex Was responsible for the supervision of 12
    video clerks.
  • Better Supervised 12 video clerks.

25
Strategy 3
  • Make yourself look like a professional.

26
Use Parallelism
  • Parallelism is a writing technique that places
    equally important parts in equal grammatical
    form.
  • You want to use parallelism in listsespecially
    lists that begin with bullets.

27
A Very Common Mistake in Parallelism
  • Todays presentation will take the following
    format
  • -examine the current dress code
  • -reasons for a change in the dress code
  • -new dress code explanation
  • -summary

28
Same example, with Parallelism
  • In todays presentation, we will
  • -examine the current dress code
  • -give reasons for a change in the dress code
  • -explain the new dress code
  • -summarize the main points

29
Parallelism Practice
  • Trained hourly employees in proper material
    handling procedures.
  • Resolved discrepancies in shipments/receipts and
    in-transit accounts.
  • Responsible for many employees work.

30
Where should I look for parallelism mistakes in
resumes?
  • Look carefully at the first word in each entry,
    especially under job experience.
  • Generally, youll want to start each entry with
    an action verbmake sure theyre parallel.

31
Use Visual Hierarchy
  • Visual Hierarchy organizing output visually using
    formatting
  • You can use any visual hierarchy you choosebut
    be sure to user-test it to ensure others
    understand.

32
Examples of Visual Hierarchy
  • In the following examples, which information is
    more important
  • Rensselaer Polytechnic Institute, Troy, NY
  • Bachelor of Science, Materials Science and
    Engineering
  • B.S. Materials Science and Engineering
  • Rensselaer Polytechnic Institute, Troy, NY

33
Use White Space Strategically
  • White space naturally attracts the eye.
  • Items surrounded by white space attract
    attentionuse white space strategically.

34
Which is a better use of white space?
  • Supervised the monthly
    inventory.
  • Managed 3 sales clerks.
  • Sold 1,200 worth of apparel weekly.
  • In this position, I managed three sales clerks,
    supervised the monthly inventory, and sold 1,200
    worth of apparel weekly.

35
Looking professional in the printing process.
  • Choose a proper color.
  • White
  • Off-white
  • Gray
  • Choose a proper paper.
  • Resume paper
  • Cotton content
  • Be 20- or 24-lb.

36
Looking professional in the printing process.
  • Whatever printer you use
  • CHECK THE PRINTOUT!
  • Smudges, feathered lines, or faint ink do not
    make you look professional.

37
The Resume Writing Process
  • Hopefully, youve been creating a strong resume
    from the moment you stepped on TTUs campusif
    not sooner.
  • Take notes on your achievements and keep them in
    a file.

38
Step 3 in the Process
  • 3) Brainstorm before you start writing.
  • Chronologically
  • Amount of effort
  • What you enjoyed most
  • What took the most time
  • Make sure you cover
  • Classes youve taken
  • Special projects (in class and out)
  • Extra-curricular activities
  • Awards and honors
  • Jobs (summer, co-op, work study)

39
Step 4
  • Now look through your brainstorming notes and
    flesh out the points.
  • Go through your files and find details, details,
    details.

40
Finding those details
  • Ask yourself questions such as the following
  • How many people did this involve?
  • How much money was involved?
  • How many hours did this take?
  • How many people did I supervise or report to?
  • How much money or man hours did I save?
  • If I made an improvement, how can I quantify it?

41
Step 5
  • Ask your parents, your boyfriend, your
    girlfriend, and anyone else about other things
    you should include.
  • You would be surprised about the impressive
    things former students have forgotten to include
    (construction example).

42
Step 7
  • Make a list of everything in the job ad and put
    in the info you have that equals, surpasses, or
    substitutes for it.
  • (Aretha Franklin worksheet.)

43
Step 8
  • Do a draft.
  • If possible, let it sit for 24 hours before you
    look at it again.
  • Revise.

44
Step 9
  • Have at least one other person look it over.
  • Take it to the Writing Center, take it to your
    parents, show it to your roommate. . .
  • Realize not all advice will agree. Take the
    advice you think is best and thank everyone else
    for playing.

45
Now, the individual pieces.
46
The most important thing is
  • If you cant fill a section, skip it.
  • If you havent earned any awards, dont put that
    section in and try to fill it with minor,
    unimportant awardsjust skip it.

47
Length One page
  • For your first job, dont go over one page on the
    resume.
  • Ive heard that until you have seven years of
    experience in the field, dont go to 2.
  • Remember, they can always ask for more
    information, and many people look really, really
    smart on one page.

48
Design
  • Avoid Microsoft templates or alter them to make
    them follow rules of document design (especially
    small font sizes).

49
Objective
  • Your objective should be something like
  • To obtain the position of X with Y company, in
    order to use/use and enhance/etc. my skills of Z.

50
Education goes next
  • Your education should probably go next, unless
    you have substantial experience in your field, in
    which case employment is next.
  • This is reverse chronological order always.
  • As soon as possible, dump the high school.

51
And speaking of high school . . .
  • Only keep awards that are really, really
    exceptionalvaledictorian, etc.
  • No small 4H awards, etc. because it will look
    like you didnt accomplish anything in the last
    four years.

52
Employment/Experience
  • Call it experience if it relates to your field
    and employment if it doesnt.
  • This may or may not be an important section for
    you.
  • Wait staff, Copper Kettle, 2004-2005. Worked 25
    hours per week, handling an average of 1500 in
    receipts, while maintaining a 3.5 GPA.

53
Consider adding this
  • Put in a special section called Related
    Projects (or Related Coursework with bullets
    below the course names describing projects) in
    which you explain projects from school that you
    did that relate.
  • Even if you do have related employment, related
    projects can be a great section.

54
Awards
  • Put this in if you have impressive ones. Consider
    one or two bulleted columns if you need to save
    space and draw attention to the awards.

55
Activities
  • These are your extra-curricular activities.
    Including them can help show your
    well-roundedness and ability to do school and
    life at the same time.

56
Computer Skills
  • Computer skills or awards should be the last
    section, depending on which one is more
    impressive.
  • I recommend that you bullet out the computer
    skills list in multiple columns. Ill show you
    some examples on the example resumes.

57
References
  • And at the very end, a simple sentences like
    this
  • References are available upon request.
  • Some resume books are recommending that this line
    be skipped, because anyone who wants the job will
    provide references.

58
Most likely mistakes
  • Putting unrelated job experience in a position of
    emphasis.

59
Most likely mistakes
  • Being too vaguenot providing enough detail.

60
Most likely mistakes
  • Not including information about the company
    beyond the job ad.

61
Computing Tips
  • -label each resume with the date you updated it
    (keep old ones for reference)
  • -in the name of the file, indicate which type of
    resume it is
  • Ex Eastons Research Resume Sept. 14, 2008

62
Computing Tips II
  • Especially make sure your last name shows up in
    any resume you are going to send electronically.
    And tailor it to the company.
  • Ex Vermette Resume for Oracle.doc
  • When students send me files, Ill often end up
    with 23 case study.doc filesvery frustrating.

63
Interview Tips
  • Practice.
  • Reread your resume before an interview.
  • Check out the companys webpage.
  • Bring something to keep you busy during a waiting
    period.
  • Take notes during an interview.
  • Have a few questions prepared.
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