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2008 Annual Report

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Missouri Association of Public Purchasing (MAPP) ... April 30 May 2, 2008, Lake Ozarks, MO ... MAPP Fall Conference, October 22-24, 2008, Branson, MO ... – PowerPoint PPT presentation

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Title: 2008 Annual Report


1
  • 2008 Annual Report
  • Melinda Bobbitt, CPPB
  • Director of Purchasing
  • July 2009

2
Management and Professional Staff
Commission ?
Melinda Bobbitt, CPPB Director of Purchasing ?

Tyson Boldan Buyer ?
Dave Eagle Office Specialist
3
__________________________________________________
______________________ PERFORMANCE
MEASURES _________________________________________
_______________________________
Performance Measures 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008
Bids Prepared 45 56 76 90 78 80 81 77 98 63
Proposals Prepared 4 2 5 2 3 2 7 12 5 7
Contracts Completed 57 74 93 117 109 79 98 141 137 95
Number of Term Supply Renewable Contracts Bid 18 21 22 39 34 32 39 39 25 26
Purchase Requisitions Processed 53 60 53 55 49 48 53 55 80 65
Number of Contracts Renewed 27 18 28 29 48 48 65 112 114 113
4
Performance Measures
5
Type of Contract 2006 Dollars 2006 of Total Purchases 2007 Dollars 2007 of Total Purchases 2008 Dollars 2008 of Total Purchases
Construction Contracts 3,901,415.10 52 9,923,835.02 72 4,862,985.99 61
Acquisition Contracts 565,526.26 8 985,267.04 7 299,675.36 4
Term and Supply Contracts 232,042.62 3 397,421.65 3 304,408.24 4
Cooperative Contracts 1,454,748.91 19 1,063,391.21 8 1,062,616.49 13
Request for Proposals 707,821.11 9 99,964.33 1 628,529.00 8
Sole Source Purchases 573,382.03 8 855,989.20 6 768,424.50 10
Professional Service Contracts Routed Through Purchasing 46,583.62 1 308,077.72 2 9,700.00 lt1
TOTAL 7,500,519.65 100 13,697,912.50 100 7,944,133.59 100
6
(No Transcript)
7
__________________________________________________
______________________ BID STATISTICS ____________
__________________________________________________
__________
Bid Statistics 2002 2003 2004 2005 2006 2007 2008
Bids U. S. Mailed 1831 3136 674 709 768 515 228
Bids E-Mailed 0 Unknown 3050 1383 1933 2300 2521
Bids Received 367 301 254 339 367 336 247
No Bids Received 274 125 80 89 129 95 87

8
Percentage of Bids by Department
9
PROJECTS
  • Shortening Time Frame for Obtaining Public Works
    Contracts
  • Reverse Auction
  • Accept Bids Electronically
  • Change On-Line Vendor Registration From 5-Digt
    Commodity Code to 3-Digit Commodity Code
  • Term and Supply Contract Term Periods

10
MEMBERSHIPS
  • National Institute of Governmental Purchasing
    (NIGP)
  • Missouri Association of Public Purchasing (MAPP)
  • Mid-Missouri Public Purchasing Cooperative
    (MMPPC)
  • Institute for Supply Management (ISM)

11
PURCHASING STAFF TRAINING
  • Melinda Bobbitt, CPPB, Director of Purchasing
  • February 20, 2001
  • Security Steps and Security Procedures Boone
    County, April 25, 2008.
  • MAPP Spring Conference, April 30 May 2, 2008,
    Lake Ozarks, MO
  • Safe Driver Training Boone County, April 16,
    2008.
  • Investing on a Shoestring Budget, June 6, 2008,
    Boone County
  • Disaster Training Exercise, June 26, 2008, City
    of Columbia
  • Take Charge of Your Finances, September 12, 2008
    Boone County
  • 2008 NIGP Annual Forum, July 26 31, 2008,
    Charlotte, NC
  • MAPP Fall Conference, October 22-24, 2008,
    Branson, MO

12
Tyson Bolan, Buyer Buyer January 31, 2008
PresentOffice Specialist March 2, 2006
January 30, 2008
  • Loss Control Training (Back Injury Prevention,
    Fall Injury Prevention, Sexual Harassment
    Prevention, Work Place Violence, and Safe Driver
    Training) Boone County Clerk - Boone County,
    March 14, 2008.
  • MAPP Spring Conference, April 30 May 2, 2008,
    Lake Ozarks, MO
  • Security Steps and Security Procedures Boone
    County, April 25, 2008
  • GroupWise Training, July 22, 2008, Boone County
  • MAPP Fall Conference, October 22-24, 2008,
    Branson, MO
  • Introduction to Public Procurement Sponsored by
    MAPP, May 12 14, 20008
  • World Class Procurement Practices Sponsored by
    MAPP, July 16, 2008, Jefferson City, MO

13
Dave Eagle February 25, 2008 - Present
  • Loss Control Training (Back Injury Prevention,
    Fall Injury Prevention, Sexual Harassment
    Prevention, Work Place Violence, and Safe Driver
    Training) Boone County Clerk - Boone County,
    March 14, 2008
  • Security Steps and Security Procedures Boone
    County, April 25, 2008
  • Safe Driver Training Boone County, April 25, 2008
  • Group Wise Training (Original) Boone County,
    June 9, 2008
  • Group Wise Training (New) Boone County, June
    13, 2008
  • Microsoft Excel Fred Pryor Seminar, July 23,
    2008

14
REQUEST FOR PROPOSALS ISSUED IN 2008
  • 37-06AUG08 Tax Remittance System
  • To enter into a contract for software for a Tax
    Payment Remittance System with Remote Deposit for
    the Boone County Collector.
  • Evaluation committee members consisted of Pat
    Lensmeyer, Brian McCollum, and Cheri Sapp of the
    Boone County Collectors office and Aron Gish,
    Elmo Hamberg and Jeff Winters from the
    Information Technology department.
  • Received two proposal responses. Recommendation
    was for no award.

15
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 38-19AUG08 Topographic and Planimetric Mapping
  • To enter into a contract with a firm to provide
    the County with a complete set of digital
    topographic and planimetric mapping.
  • Evaluation committee members consisted of Jason
    Warzinik and Jonathan Bode, GIS, Derin Campbell,
    Public Works, Jeff Davis, Assessor and Uriah
    Mach, Planning and Building.
  • Received five proposal responses. Contract
    awarded to The Sanborn Map Company.

16
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 49-27OCT08 Financial and Compliance Auditing
    Service
  • To obtain a qualified independent certified
    public accounting firm to provide Financial
    Statement Audit Services and Compliance Audit
    Services (Single Audit Services) and to issue all
    required reports in accordance with applicable
    standards.
  • Evaluation committee members consisted of June
    Pitchford, Boone County Auditor, Kay Murray,
    Boone County Treasurer, Kristen Hockman,
    Assistant Teaching Professor, UMC School of
    Accountancy, and Lori Fleming, City of Columbia
    Finance Director.
  • Received six proposal responses. Award of
    contract to RubinBrown.

17
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 50-27OCT08 Stormwater Educational Services
  • To obtain a qualified consultant to design and
    conduct a stormwater educational program to meet
    the objectives of the County Stormwater
    Management Program. The primary scope is to
    provide stormwater related education, training
    and outreach services to Boone County residents
    as well as County employees. This will include
    the completion of all activities related to
    public education and outreach, public involvement
    and participation, employee training, and other
    necessary activities to be in compliance with
    Boone Countys annual requirements of the
    Phase-II Stormwater Permit MO-R04000.
  • Evaluation committee members consisted of
    Georganne Bowman Derin Campbell from Public
    Works, Bill Florea Scott Hamiton from Planning
    and Building and Mona Menezes, City of Columbia.
  • Received three proposal responses.
    Recommendation was for no award. Georganne
    Bowman determined that the responses we received
    were too broad and there were budget constraints.
    Two RFPs will be issued in the future with a
    narrower scope of work one for the educational
    component and one for marketing services.

18
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 58-25NOV08 Voice Logging Recorder
  • To purchase a Voice Logging Recorder for
    Columbia/Boone County Public Safety Joint
    Communications.
  • Evaluation committee members consisted of Jim
    McNabb, Donna Hargis and Joe Piper of Public
    Safety Joint Communications.
  • Received six proposal responses. Contract
    awarded to Warner Communication Corporation.

19
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 59-09DEC08 Physical Fitness Training
  • To contract with a physical training center(s)
    with qualified trainer(s) to provide effective
    injury preventative physical fitness training and
    conditioning. The County is interested in a
    location capable of training groups of
    participants throughout the year, focusing on
    physical functionality in regards to stretching,
    agility, cardio, strength, and flexibility. The
    goal is to provide at risk County employees (i.e.
    Sheriff Officers) with physical fitness training
    and conditioning as a pre-requisite for such
    members participation in defensive tactics
    training offered by the Boon County Sheriffs
    Department. The physical fitness training and
    conditioning shall assist in preventing physical
    injury, decreasing the number of injuries
    sustained during intensive physical activity and
    improving performance in connection with
    defensive tactics training.
  • Evaluation committee members consisted of Tasha
    Reynolds, Clerk, Captain Gary German, Sheriff,
    and Greg Edington, Public Works.
  • Received four proposal responses. Award of
    contract to Wilsons Fitness.

20
REQUEST FOR PROPOSALS ISSUED IN 2008, continued
  • 67-30DEC08 Feasibility Analysis for
    Retrofitting Stormwater Treatment Structures or
    Best Management Practices
  • To contract with a firm to assist in developing a
    creative stormwater Best Management Practice
    (BMP) feasibility study and cost benefit analysis
    that focuses on a specified area of interest,
    which generally consists of commercial areas near
    the I-70/Hwy 63 interchange within the Hinkson
    Creek watershed. The purpose of the study is to
    provide a ranked list of BMPs and their locations
    that will be used to target available cost-share
    funding for FMP installation.
  • Evaluation committee members consisted of Bill
    Florea and Scott Hamilton from Planning and
    Building, Steve Hunt, City of Columbia Public
    Works and Larry Vangilder, Missouri Department of
    Conservation.
  • Received five proposal responses. Award of
    contract to A Civil Group.

21
  • Conclusion
  • New Buyer and Office Specialist
  • Training
  • We awarded 5,856,651.92 from our 2008 bids, with
    the average bid total of 7,189,635.62 for a
    savings of 1,596,280.46. This does not include
    our term and supply contracts.
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