Title: Word Processing Basics How to Create, Edit, and Print a Microsoft Word document
1Word Processing Basics How to Create, Edit, and
Print a Microsoft Word document
Last Updated 2007
2Contents
- Introduction
- Part 1 Keyboard Basics
- Review File Management
- Part 2 Formatting Text
- Part 3 Tools
3Introduction
- What Are Word Processors?
- Why use Word Processors?
- Drafts
- Layout
- Colour
- Images
- Flexibility
4Kinds of Word Processors
- WordPad
- Corel WordPerfect
- Microsoft Word
5Part 1 Keyboard Basics
Tab
Caps Lock
Backspace
Practice Moving Your Cursor
Keyboard Exercise
Shift
Enter / Return
Space Bar
Arrow Keys
6Keyboard Basics Review
- Arrow Keys
- Space Bar
- Tab
- Enter/Return
- Shift
- Caps Lock
- Backspace
7Review File Management
- Three Ways to Open a File
- Double Click on the Desktop IconOR
- Find Microsoft Word on the Start MenuOR
- Double Click on a Word file
8Title Bar
Menu Bar
Toolbars
Buttons
Find the cursor (the flashing vertical line).
Your text will appear here when you type.
Document Write Here
9Part 2 Formatting Your Document
- Moving Text
- Highlighting
- Cutting Pasting / Dragging Dropping
- The Clipboard
- Page Setup
- Font
- Undo - Redo
10Moving Text Highlighting
11Moving Text Cut and Paste
- Cut
- Highlight the Text
- Go to the Edit Menu
- Choose Cut
- Paste
- Move your cursor to where you want to put the
text. - Go to the Edit Menu
- Choose Paste
12The Clipboard
- Cut or copied text goes to the Clipboard and
stays there so that you can use it and reuse it - It is a way of moving text from one application
to another. - The Clipboard can hold up to 24 items
- If you copy a 25th item, the first item in the
Clipboard is deleted
13Page Setup
- Under the File Menu, click on Page Setup.
- You can change margins, page orientation and
paper size.
14Font
You can change the font type and size by using
the Format menu and clicking on Font or you
can use the shortcuts in the Format toolbar
15Undo/Redo
- Did you make a mistake?Dont panic!
16Undo Repeat
17Saving a File
- Save vs. Save As
- Use Save As
- When you are saving your file for the first time
OR - When your are saving your file to a new place OR
- When you are saving your file under a new name
- Use Save
- When you have made a change to your document
Remember Save your file OFTEN !
18Saving a File
19 20Part 3 Tools Spell Checker
- Spell Checker
- Finds (potential) spelling errors in your
document - Compares each word against the words in the
built-in dictionaries - Highlights a word if it cant find a match
- May highlight words that are actually spelled
correctly because they are not in the built-in
dictionary - Cannot identify a misspelled word if it correctly
spells another word - E.g., from vs. form there vs. their
21Part 3 Tools Spell Checker
- To check your file for spelling mistakes
- Go to the beginning of your document
- Click the Spell Checker button in the toolbar
The Spelling Grammar Window will appear if Word
encounters a spelling problem
22Part 3 Tools Spell Checker
- To add a word to the dictionary
- Right-click the highlighted word
- Click Add to Dictionary
23Part 3 Tools - Printing
24Part 3 Tools - Printing
- Shows you what your file will look like on the
printed page - Saves time and money
- Process
- Go to the File menu
- Click Print Preview
25Part 3 Tools - Printing
26Part 3 Tools - Printing
Close
27Part 3 Tools - Printing
28- Printing a Selection
- Highlight the text you want to print
- Choose Print from the File menu
- Click on the circle beside Selection
- Click OK
29Part 3 Tools - Printing
- Final Exercise Print Your Letter
- Print Preview
- Do you like the formatting?
- Print
- How many pages do you want to print?
- Do you want to print the entire file or just a
selection?
30Conclusion
- Handouts
- Upcoming training programs
- Library resources
- Program evaluation forms
Any questions?