Word Processing Basics How to Create, Edit, and Print a Microsoft Word document - PowerPoint PPT Presentation

1 / 30
About This Presentation
Title:

Word Processing Basics How to Create, Edit, and Print a Microsoft Word document

Description:

Word Processing Basics. How to Create, Edit, and Print a Microsoft Word document ... Find 'Microsoft Word' on the Start Menu. OR. Double Click on a Word file. 9 ... – PowerPoint PPT presentation

Number of Views:687
Avg rating:3.0/5.0
Slides: 31
Provided by: Staf899
Category:

less

Transcript and Presenter's Notes

Title: Word Processing Basics How to Create, Edit, and Print a Microsoft Word document


1
Word Processing Basics How to Create, Edit, and
Print a Microsoft Word document
Last Updated 2007
2
Contents
  • Introduction
  • Part 1 Keyboard Basics
  • Review File Management
  • Part 2 Formatting Text
  • Part 3 Tools

3
Introduction
  • What Are Word Processors?
  • Why use Word Processors?
  • Drafts
  • Layout
  • Colour
  • Images
  • Flexibility

4
Kinds of Word Processors
  • WordPad
  • Corel WordPerfect
  • Microsoft Word

5
Part 1 Keyboard Basics
Tab
Caps Lock
Backspace
Practice Moving Your Cursor
Keyboard Exercise
Shift
Enter / Return
Space Bar
Arrow Keys
6
Keyboard Basics Review
  • Arrow Keys
  • Space Bar
  • Tab
  • Enter/Return
  • Shift
  • Caps Lock
  • Backspace

7
Review File Management
  • Three Ways to Open a File
  • Double Click on the Desktop IconOR
  • Find Microsoft Word on the Start MenuOR
  • Double Click on a Word file

8
Title Bar
Menu Bar
Toolbars
Buttons
Find the cursor (the flashing vertical line).
Your text will appear here when you type.
Document Write Here
9
Part 2 Formatting Your Document
  • Moving Text
  • Highlighting
  • Cutting Pasting / Dragging Dropping
  • The Clipboard
  • Page Setup
  • Font
  • Undo - Redo

10
Moving Text Highlighting
  • Click and Hold
  • Drag
  • Lift

11
Moving Text Cut and Paste
  • Cut
  • Highlight the Text
  • Go to the Edit Menu
  • Choose Cut
  • Paste
  • Move your cursor to where you want to put the
    text.
  • Go to the Edit Menu
  • Choose Paste

12
The Clipboard
  • Cut or copied text goes to the Clipboard and
    stays there so that you can use it and reuse it
  • It is a way of moving text from one application
    to another.
  • The Clipboard can hold up to 24 items
  • If you copy a 25th item, the first item in the
    Clipboard is deleted

13
Page Setup
  • Under the File Menu, click on Page Setup.
  • You can change margins, page orientation and
    paper size.

14
Font
You can change the font type and size by using
the Format menu and clicking on Font or you
can use the shortcuts in the Format toolbar
15
Undo/Redo
  • Did you make a mistake?Dont panic!

16
Undo Repeat
17
Saving a File
  • Save vs. Save As
  • Use Save As
  • When you are saving your file for the first time
    OR
  • When your are saving your file to a new place OR
  • When you are saving your file under a new name
  • Use Save
  • When you have made a change to your document

Remember Save your file OFTEN !
18
Saving a File
19
  • Save your work!!

20
Part 3 Tools Spell Checker
  • Spell Checker
  • Finds (potential) spelling errors in your
    document
  • Compares each word against the words in the
    built-in dictionaries
  • Highlights a word if it cant find a match
  • May highlight words that are actually spelled
    correctly because they are not in the built-in
    dictionary
  • Cannot identify a misspelled word if it correctly
    spells another word
  • E.g., from vs. form there vs. their

21
Part 3 Tools Spell Checker
  • To check your file for spelling mistakes
  • Go to the beginning of your document
  • Click the Spell Checker button in the toolbar

The Spelling Grammar Window will appear if Word
encounters a spelling problem
22
Part 3 Tools Spell Checker
  • To add a word to the dictionary
  • Right-click the highlighted word
  • Click Add to Dictionary

23
Part 3 Tools - Printing
  • Print Preview
  • Printing

24
Part 3 Tools - Printing
  • Shows you what your file will look like on the
    printed page
  • Saves time and money
  • Process
  • Go to the File menu
  • Click Print Preview

25
Part 3 Tools - Printing
26
Part 3 Tools - Printing
Close
27
Part 3 Tools - Printing
28
  • Printing a Selection
  • Highlight the text you want to print
  • Choose Print from the File menu
  • Click on the circle beside Selection
  • Click OK

29
Part 3 Tools - Printing
  • Final Exercise Print Your Letter
  • Print Preview
  • Do you like the formatting?
  • Print
  • How many pages do you want to print?
  • Do you want to print the entire file or just a
    selection?

30
Conclusion
  • Handouts
  • Upcoming training programs
  • Library resources
  • Program evaluation forms

Any questions?
Write a Comment
User Comments (0)
About PowerShow.com