Creating a Newsletter in Microsoft Word

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Creating a Newsletter in Microsoft Word

• Freeform
• Without Using a Template
• Created by Bill Ernst

2
Getting Started

• Select Microsoft Word. It will be located on the
  dock and is represented by a blue W icon.
• A Project Gallery box will appear and Word
  Document will be highlighted (in blue). Select
  Open to bring up a blank document on your
  desktop.

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Microsoft Word Toolbars

• The key to control is using the toolbars, which
  are located at the top and bottom of the
  document. If no toolbars are present, select
  View, then Toolbars, then check Standard,
  Formatting, and Drawing. These three
  toolbars will appear at the top and side of the
  desktop. Additional toolbars (specialized in
  nature) are also available.

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Microsoft Word Toolbars

• The Standard toolbar lets you
• Create a new blank document
• Open a previous document and save your current
  document
• Print, copy, cut, paste, undo and redo an action
• Create tables, borders, and columns
• Increase and decrease your document size
• Pull down a floating Formatting Palette
• Get help from the Toolbox or MS Word Help

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Microsoft Word Toolbars

• The Formatting toolbar lets you
• Choose a font and style
• Choose a font size
• Make words (or letters) bold, italic, or
  underlined
• Align the document (left, centered, right)
• Make a bulleted or numbered list
• Control indentation and adding borders
• Highlight (with color) words and change text from
  black

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Microsoft Word Toolbars

• The floating Formatting toolbar lets you do
  everything the fixed Formatting toolbar does and
• Lets you move the Formatting Palette to any
  convenient location
• Add objects such as symbols, lines, graphics,
  WordArt, and AutoShapes
• Control the margins of the document with numeric
  control (in inches)

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Microsoft Word Toolbars

• The Drawing toolbar (by default) is a vertical
  panel that
• lets you draw and create shapes with straight and
  curved lines
• add objects such as WordArt, ClipArt,
  AutoShapes,and pictures
• create and place geometric shapes on your
  document
• add text using a text box
• control the color and thickness of your lines
• Rotate any object youve place on your document
• Fill in areas with color

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Creating a Newsletter

• Here is a sample newsletter. This step-by-step
  tutorial will guide you through the steps
  required to create this document. This document
  relies heavily on the creation of Text Box
  information areas. Also included is WordArt,
  ClipArt, and a photograph.

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Creating a Newsletter

• Open a new blank document.
• Type the desired date (size 14 bold) and place it
  in the top right corner by highlighting the text
  and selecting the right-hand justify icon.
• Now type in your newsletter title. (Use font size
  24 and make it bold.) Center this title by using
  the centering tool.
• Create a Text Box by selecting Insert, then
  Text Box from the Standard Toolbar. Expand the
  box to your desired size and move it to your
  desired location.

Centering tool
Right-hand justify
Bold Tool
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Creating a Newsletter
The Text Box feature allows a user to create
any size box. This newsletter is divided into two
columns. The text boxes can be moved anywhere
and can be resized. The right text box is wider
and is given a border. The three text boxes on
the left are customized to fit the amount of
information displayed.
Text inserted into the box will automatically
wrap around to give a neat appearance. Size 14
works well use size 12 if you have a lot of
information to convey. Use the bold tool for
titles.
Font Size Change Tool
Right Hand Justify
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Creating a Newsletter
Adding WordArt, in this case Happy New Year, is
added from the WordArt folder. Select Insert,
then Picture, then WordArt. You will get a
large selection of styles from which to choose.
Make your choice and select OK. Then type your
text and select OK. You can resize your
WordArt if you think it is too big or small. Your
WordArt will appear on top of your document and
can be moved to any position.
Change WordArt size here
Note WordArt can also be added from the
Drawing toolbar
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Creating a Newsletter
ClipArt is added from the ClipArt folder. Select
Insert, then Picture, then ClipArt. You
will get a category list from which to choose.
Highlight the category and image you want to use
and select Insert. The image can be resized and
moved anywhere on your document. You can even put
ClipArt inside a text box.
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Creating a Newsletter

• Adding photographs can be problematic
  because megapixel cameras generate huge images.
  You may find the newsletter cant print correctly
  unless you shrink the size of the photo. Here is
  one way to make an image smaller.
• Download your image to iPhoto from your digital
  camera.
• Put the photo on your desktop by dragging it from
  iPhoto.
• Note the photos name and location on your
  desktop. We will use Preview to reduce the
  photos size.

Preview
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Creating a Newsletter

• Using Preview, Open the image.
• 5. Find the image on your desktop (it will have
  letter/number name unless you renamed it) and
  open it.

Select the image and Open
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Creating a Newsletter
6. The photo will appear on the Preview
clipboard. Choose Tools and Adjust Size. The
Image Dimensions box will appear.
7. Choose Other, then select 640 x 480. This
will downsize the photo to a manageable size.
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Creating a Newsletter

• You will now see a much smaller image on the
  Preview clipboard. Select File, then Save
  As, and rename the image with a memorable name.
  Select OK and the image will appear on your
  desktop. You can now drag the image onto your
  newsletter. Resize it to fit your needs.
• Another way to downsize your photo is to
  highlight it from the iPhoto contact sheet. Then
  select Email from the bottom right of the window.

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Creating a Newsletter
A Mail Photo box will appear.
Change the size to Small. Then select
Compose. It will take about 15 seconds for the
downsized photo to appear in a new email window.
Drag this smaller photo onto your document. You
can now resize and move the photo to your desired
location.
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Creating a Newsletter
Each of the elements presented (text box size and
shape, fonts, ClipArt, WordArt, photographs) can
be changed from week-to-week. Common and
recurring topics (such as weekly work or the date
and title) can be in a fixed position and size
through-out the school year.
Anne Wien School
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Creating a Newsletter
Remember to use the Help tool (located on the
right-hand side of the topmost Word tool bar)
when you have questions.