Events Policy Training January 1819, 2006 ISU Memorial Union - PowerPoint PPT Presentation

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Events Policy Training January 1819, 2006 ISU Memorial Union

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Forms (Behind Red Stop Page) Form A Third Party Vendor. Form B Non-Third Party Vendor ... Step Three: ... Girls drinking at fraternities. Attending off ... – PowerPoint PPT presentation

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Title: Events Policy Training January 1819, 2006 ISU Memorial Union


1
Events Policy TrainingJanuary 18-19, 2006ISU
Memorial Union
  • Group 3
  • Alpha Sigma Phi, Alpha Tau Omega, Delta Upsilon,
    Kappa Sigma, Phi Kappa Theta, Sigma Chi, Sigma
    Phi Epsilon, Theta Delta Chi, Triangle
  • Group 4
  • Alpha Gamma Rho, Beta Sigma Psi, Delta Tau Delta,
    Lambda Chi Alpha, Pi Kappa Alpha, Pi Kappa Phi,
    Sigma Pi, Sigma Alpha Epsilon
  • Group 1
  • Acacia, Adelante, Alpha Kappa Lambda, Delta Chi,
    Delta Lambda Phi, Phi Kappa Psi
  • Group 2
  • FarmHouse, Phi Delta Theta, Phi Gamma Delta, Tau
    Kappa Epsilon, Theta Chi

2
Welcome
  • Danny Jorgensen
  • IFC VP of Risk Management

3
Risk Management Handbook
  • Forms (Behind Red Stop Page)
  • Form A Third Party Vendor
  • Form B Non-Third Party Vendor
  • Form D Dry Events
  • Vendor Contracts
  • Example
  • Dinner exchange Form D
  • House Party Form A (unless held at chapter
    facility)

4
Risk Management Handbook
  • Stop Page (Red)
  • Checklists
  • Article XI (Page 13)
  • Please take time to become familiar with this
    policy because it is the governing policy along
    with the ISU Student Disciplinary Regulations for
    all Greek events.

5
Risk Management Handbook
  • Risk Management Tips
  • Alcohol Management
  • Eating Disorders
  • Hazing
  • Sexual Assault
  • Fire Safety

6
Student Conduct Code
  • Sections You Should Know Regarding Organizational
    Responsibility 
  • 4.1.7 Organizational Responsibility
  • A registered student or campus organization may
    be held responsible for misconduct when
  • Its officers or other leadership use or knowingly
    allow the use of the facilities, resources,
    membership or name of the student/campus
    organization for actions that are a violation of
    the Student Conduct Code
  • The leadership of the student/campus organization
    encourages a violation of the Student Conduct
    Code by its members or
  • A significant number of members of the
    student/campus organization engage in concerted
    action which violates the Student Conduct Code
    and the leadership of the student /campus
    organization is aware of the violation by its
    members and takes no action to stop the violation 

7
Student Conduct Code
  • 4.2.2 (b) Supplying Alcohol to Persons Underage
  • Students and student/campus organizations may
    not supply alcoholic beverages to persons who are
    not of legal age to possess or consume alcoholic
    beverages. This section will apply to persons who
    intentionally, knowingly, recklessly or
    negligently supply alcohol to persons underage.
    For example, a person who holds or sponsors an
    event/activity and fails to take reasonable
    measures to assure that persons under the legal
    age are not receiving and/or drinking alcohol, is
    in violation of this section. This rule will not
    apply in those cases where alcoholic beverages
    are consumed in a private residence with the
    knowledge, consent and presence of the parent or
    guardian, or where the underage recipient handles
    alcoholic beverages in the course of employment y
    a licensed seller of alcoholic beverages, as
    provided under Iowa Code Section 123.47.

8
Student Conduct Code
  • 4.2.10 Hazing
  • Hazing is any intentional or reckless act or
    acts involving any activity which endangers the
    health or safety of a student for the purpose of
    initiation or admission into, or affiliation
    with, any student, campus, fraternal, academic,
    honorary, athletic or military organization
  • Student Disciplinary Regulations
    www.dso.iastate.edu/handbook/SDR.pdf

9
Third Party Vendor (Form A)
  • What you need to have
  • Correct form
  • Invitation
  • Third Party Vendor Contract
  • Copy of Insurance Policy and Liquor License
  • Hired Transportation Arrangements
  • Alternative Food and Beverage
  • approx. 10 per 100 people
  • Sober monitors
  • 5 monitors for up to 300 attendees
  • 1 monitor for each additional 50 attendees

10
Third Party Vendor Contracts
  • Insurance
  • 1,000,000 General Liability and each individual
    occurrence
  • Contract is completed in full
  • Reserved transportation to and from the event

11
Non-Third Party Vendor (Form B)
  • What you need to have
  • Correct form
  • And have form(s) from all participating
    chapter(s)
  • Invitations
  • 5 male and 2 female
  • Alternative Food and Beverage
  • approx. 10 per 100 people
  • Sober monitors
  • 5 monitors for up to 300 attendees
  • 1 monitor for each additional 50 attendees
  • Door monitors
  • Bartenders
  • Must be over 21 years old
  • Designated Drivers

12
Dry Event (Form D)
  • Examples
  • Out-of-house retreat or brotherhood
  • Bowling, camping trip, etc.
  • Dinner exchange
  • Educational Programming
  • Pg. 19 for more ideas

13
Sober Monitors
  • Who should they be???
  • Chapter officers
  • Respected members of the chapter
  • What should they do???
  • Be sober!
  • Be easily distinguishable
  • Watch for high risk situations
  • Take action to maintain safety at the event

14
What a registered event should look like
  • Door monitors present
  • Wrist bands and beer tickets
  • Clearly marked Sober Monitors
  • Bartenders
  • No Glass Bottles
  • No Hard Alcohol
  • Alternative Food and Beverage
  • Checklist on pages 16-17

15
Party Evaluation Team
  • The purpose of the Party Evaluation Team is to
    ensure that chapters hosting registered functions
    are abiding by IFC/CPC guidelines.
  • The Party Evaluation Team is composed of men from
    fraternities and ladies from sororities.

16
P.E.T.
  • P.E.T. Can
  • Attend registered functions.
  • Evaluate the function based on IFC/CPC criteria.
  • Report findings to VP Judicial Affairs
  • P.E.T. Cannot
  • Break Up Parties.
  • Force the Host Chapter to follow the rules.
  • Determine whether or not charges are brought
    against a chapter

17
Events Registration
  • What Could be Considered an Event
  • If the function is announced in Chapter
  • If signs are posted in facility about the
    function
  • If email or phone lists are used to pass on
    information about the function
  • If chapter funds are used or funds are collected
    from chapter members for the function
  • If only select chapters are asked to participate
    in the function
  • If function is off chapter property and chapter
    members either rent or own the property
  • If function is off chapter property and chapter
    members make up the majority of functions
    attendees
  • If function is discussed among members prior to
    24 hours before the actual function 
  • These are examples and are NOT all-inclusive of
    what could be considered an event.

18
Unregistered Events
  • Q What if we have an event and choose not to
    register it?
  • A The Judicial Process starts.

19
Judicial Process
  • Greek chapters become involved in the Judicial
    Process when there has been a potential violation
    of IFC/CPC or University Rules.
  • Examples
  • Hosting unregistered functions
  • Under age drinking
  • Recruitment Violations

20
Judicial Process
  • Step One
  • A report of an infraction is filed with IFC or
    CPC.
  • Step Two
  • Representatives from IFC or CPC will contact the
    leaders of the chapter(s) in question.
  • Step Three
  • Representatives from IFC or CPC will gather
    information about the events that occurred.

21
Judicial Process
  • Step Four
  • If required, charges will be brought against the
    chapter in question.
  • Step Five
  • The chapter in question will be required to
    attend an All Greek Judicial Board hearing, or
    submit an agreed resolution.

22
Judicial Process
  • Step Six
  • The decision made in conjunction with the All
    Greek Judicial Board and the University, will
    lead to either the dropping of the charges or
    corrective actions for the chapter in question.

23
Judicial Process
  • Chapters do have the right to appeal.
  • Process can be found in the Student Disciplinary
    Regulations, Sections 5 6

24
Things were concerned about
  • Being a role model
  • Fake IDs
  • Alcohol abuse
  • Girls drinking at fraternities
  • Attending off-campus parties
  • Public relations
  • Party themes/attire, t-shirts, party favors

25
Any Questions?
26
Future Plans
  • Fall EPT
  • Events Registration
  • Possible collaboration with ISU Events Committee

27
Risk Management Roundtable
  • Topics
  • The usual
  • Hazing
  • Fire
  • Alcohol
  • The non-usual
  • Standards/Judicial Boards
  • Personal Safety
  • Policy Handbook
  • Amnesty

28
Contact Information
  • CPC Vice President of Risk Management
  • Rachel Weber
  • 515-771-7224
  • rmweber_at_iastate.edu
  • IFC Vice President of Risk Management
  • Danny Jorgensen
  • 630-740-3446
  • djjorgs_at_iastate.edu
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