Business Process Automation through Sharepoint

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Business Process Automation through Sharepoint
Auction house workflow system for Phillips de Pury

• Presented by Chris Kuhlke
• Collaboration Technical Architect
• FAI Consulting

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• Agenda
• Introduction
• Phillips company background
• Pre Sharepoint Environment
• Business Process Overview
• Sharepoint Overview
• Demonstration

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Phillips de Pury background

• Founded in London in 1796
• HQ in New York, with offices in Geneva, London,
  Munich, Paris Zurich
• Specializes in the sale of Contemporary, American
  Swiss Art, Jewelry, Watches Wristwatches,
  20-21st Century Design, and Photographs
• Conducts auctions in New York, Geneva and Zurich.

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Servers
The Business Process change

• The Pre Sharepoint Environment
• A growing company with disparate systems
• A non standardized business process
• 5 departments with individual uncoordinated
  actions
• Little inter-departmental coordination
• Each doing business their own way
• No control on when, how, who defines and
  processes information
• The perfect Fire drill environment

Current
Slide 18 On the upper pie, change Office 12 to
the updated logo. You can even put the Windows
Sharepoint Services Logo in the center of the pie
to get the point across. I do want to use this
slide because this is how Bill has been talking
about all the server capabilities. Its not very
different from 32, especially when you consider
the story that Bill normally tells here.
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Business Process Workflow- Modules
Specialist
Cataloguer
Warehouse
Users
Ware housing
Bus Units
Publication
Catalog Production
Sales
Auction
Collaboration
Microsoft SQL Server
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Solution Technologies

• Custom web parts
• Infragistics tool set
• SharePoint API
• Visual Studio
• Office Suite
• Quark
• SQL server
• Ajax

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The processes
Property receipt Condition Inspection Put
away Inventory Control/Reporting Internal
moves Packing and shipping
Content developed through collaboration -Photos -
Item Description -Item History Quark catalogue
developed through Word API Template driven
process
Terms and conditions Property
Schedule Contract pricing Consigner
info Integrated with accounting system
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Contracts web part
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Warehouse web part
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Warehouse web part
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Warehouse web part
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Warehouse web part
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Warehouse web part
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Catalogue web part
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Catalogue web part
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Catalogue web part
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Catalogue web part
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Catalogue web part
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Catalogue web part
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Catalogue web part
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• Post Sharepoint Deployment
• True information integration
• A structured coordinated business process
• Content stored in one place.
• Single data entry
• Every stage of the process touched

Taming the unruly process
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Solution Value

• Phillips have built their business on this
  platform
• Every stage of the process, is now defined
  controlled and measured.
• Calibration for the entire organization
• One data entry
• Single point of entire to a business process
• An integrated technology platform to build upon.-
  MS CRM, CMS 2002
• Accommodate faster production, with fewer
  cataloguers
• A cultural change from email and phone
  communication, to notification and collaboration.
• Less light nights.- A small but important win

A solution that made a difference