Blueprint Training Presentation: Maintenance Work Orders

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Blueprint Training Presentation Maintenance Work
Orders

• October 3, 2006

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Project Goals

• Implement SAP Plant Maintenance system
• Provide integration with Finance, HR, and
  Materials
• Allow enhanced scheduling and planning for work
  assignments
• Provide work scheduling as well as management
  reporting tools
• Accommodate the use of mobile technology to
  reduce paperwork
• Accommodate the use of GIS with SAP
• Improve automated updates to customers about the
  status of work
• Implement a Preventive Maintenance system for
  buildings, areas, and equipment
• Utilize standard SAP functionality to collect
  utility usage and cost information for recharge
  calculations

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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
Preventive Maintenance
Record What was Done
History/Analysis
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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
Parts Issued Purchase Reqs
Priority / Dates Labor Required Parts
Web Request Phone Call
Preventive Maintenance
Procedures Schedules
Record What was Done
History/Analysis
Technical History Breakdowns Costs
Hours Worked Comments Codes
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The Maintenance Process
Plan the Work
Do the Work
Identify the Work
SAP Notification
SAP Goods Issue SAP Purchase Order
SAP Work Order
Preventive Maintenance
SAP Task List SAP Maintenance Plan
Record What was Done
History/Analysis
SAP Order Confirmation
UK Business Warehouse
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What is the SAP Work Order Process?

• Work Order
• This is a financial and work management
  transaction which is used to plan and charge
  labor, stock materials, non-stock purchases, and
  services
• It is integrated with Financials, Materials
  Management, and Human Resources
• It may be created from a Notification or without
  an existing notification
• A notification may be automatically created while
  creating a Work Order

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Why should a work order be used?

• To document the costs of an event
• To accumulate charges for work which will be
  recharged to others
• For Preventive Maintenance work

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What information does a work order capture?

• Descriptive information. This includes long
  text which is of unlimited length
• A priority for the work
• A object to be maintained A functional location
  (Building, Room) or piece of Equipment
• Contact information for the person reporting the
  problem or requesting work
• The assigned responsible person or work group
• Planned labor and materials
• Actual labor and materials costs

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The transaction to create an order is a Favorite
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The order type is the 1st of the 3 fields
required on this screen.
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Order Types
Campus Housing Medical Utilities Description
CPM1 HPM1 MPM1 UPM1 Preventive Maintenance
CRP1 HRP1 MRP1 URP1 Corrective (Repair)
CRN1 HRN1 MRN1 URN1 Renovation (Charged out)
CEV1 HEV1 MEV1 Special Events Setup
CST1 HST1 MST1 Cash Chargeout Order

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Priorities
Description Start End Area(s)
Emergency 10 Min 24 Hours MCPPD
Emergency 30 Min 24 Hours PPD, Housing
General Maint. 7 Days 30 Days MCPPD
Scheduleable Maint. 7 Days 30 Days PPD, Housing
Daily Operations 1 Day 2 Days All
Research Fac. Res. 1 Hour 4 Hours PPD
Priority Maintenance 1 Hour 4 Hours Housing
Patient Care 1 Hour 4 Hours MCPPD
Elect. Improv. 3 Days 10 Days MCPPD
Elect. Improv. PPD, Housing
Renovations PPD, MCPPD
Renovations/AptChk Housing
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Now a Functional Location for this order is
entered. Just the Campus and Building may be
entered and then it is selected from a list by
clicking the
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The floor may be expanded to show rooms by
clicking on the floor. Highlight the room and
double-click,
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Press ENTER or click
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A description of the work is entered.
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An estimate of labor time required is entered.
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The Order is saved.
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• Other information which could be entered
• - Person Assigned
• - Materials
• - Special Conditions
• Many of these items are added later as additional
  planning is performed for more complex orders.

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For More Information Ben Crutcher
ben_at_email.uky.edu IRIS Webpage www.uky.edu/IRIS/
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