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Completer Demographics joins the EndofYear Student Record Collection

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US Dept of Education Data Tool. Federal Data is collected via EDEN. Shared with all USED offices ... Student-level data is extracted from your Student ... – PowerPoint PPT presentation

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Title: Completer Demographics joins the EndofYear Student Record Collection


1
Completer Demographics joins the
End-of-Year Student Record Collection
Virginia Department of Education Division of
Technology and Career Education Office of
Educational Information Management
2
Discussion Points
  • Why would we do this ? ! ? ! ? !
  • Overview of the SRC process
  • New CTE verification reports
  • Local Preparation
  • Meet the team
  • Your Questions Answered

3
Why? Why? Why Not?
4
Comparing the Collections
  • Same
  • Student-level
  • 20 data elements
  • Includes the same students
  • Different
  • Contact info
  • Diploma Seals
  • Competency info
  • Due dates
  • Verification process

5
Educational Data Exchange Network
  • US Dept of Education Data Tool
  • Federal Data is collected via EDEN
  • Shared with all USED offices
  • Mandatory participation in 2008-09, parallel
    reporting option in 2007-08

6
Student Record Collection Overview
7
5-step process
  • Student-level data is extracted from your Student
    Information System (SIS)
  • Data file is submitted to DOE via SSWS
  • Data is error checked on the upload
  • Once data is error free, verification reports are
    available
  • Verification Reports are signed returned

8
Better Data Quality
  • Electronic error checking process
  • Field and record level error checking
  • Instant notification of errors
  • Immediate verification reports

9
Other Advantages
  • More comprehensive data analysis
  • attendance of completers vs. non-completers
  • graduate plan data vs. results of follow-up
  • Established system with proven quality
  • Reproducible results

10
New Verification Reports
11
New Verification Reports available via the
Student Record Collection
12
New tool available through SSWS in a CTE Reports
application. It downloads into Excel and
contains the same elements in the same order as
the former Completer Demographics Excel
Spreadsheet.
13
Local Preparation
14
LEA Training
  • Who CTE Admins SRC Contacts
  • When Tuesday, May 13 at 200 p.m. OR
  • Wednesday, May 14 at 1100 a.m.
  • Where office with a computer and phone
  • Why to coordinate the merging of the Completer
    Demographics with the End-of-Year SRC

15
Meet the Educational Applications Staff
16
Element by Element Review
17
State Testing Id
  • Unique state level identifier
  • One record per student per school duplicate
    records within a school will be rejected.
  • Only one Active Record per student per reporting
    period

18
Responsible Division School
  • Aka Graduating School
  • Division and School from which the Completers
    diploma is awarded

19
Serving Division School
  • School where the CTE program was taught.
  • Regional Centers
  • Tuition Paid Code of 4 is required
  • LEA Centers
  • If one LEA sends students to another LEA Center,
    use generic code (3xx) AND Tuition Paid Code of 4

20
Subgroups
  • Gender
  • Race/Ethnicity
  • Disability Status
  • Disadvantaged Status
  • LEP Status
  • Migrant Status

21
CTE Special Populations Code
  • 4 Non-Traditional
  • 5 Single Parent
  • 6 Displaced Homemaker
  • We will cross reference Gender with CTE Completer
    Program Code to verify Non-Traditional information

22
CTE Finisher Code
  • 1 finished CTE requirements for completion
  • 2 finished CTE requirements for completion of a
    Tech Prep program
  • 3 took at least one state-approved CTE course
    since 7th grade but has not finished CTE
    requirements for completion
  • 4 has not taken any state-approved CTE courses
    since 7th grade

23
CTE Finisher Code
  • Required for all students in grades 7 12
  • Couple the results with the Graduate/Other
    Completer Code to determine CTE Completers.
  • Code 2 is a Tech Prep Completer

24
Diploma Seal Codes
  • 1 Governors Seal
  • 2 BoE Seal
  • 3 BoE Career and Technical Education Seal
  • 4 BoE Seal of Advanced Mathematics and
    Technology
  • 5 BoE Seal for Excellence in Civics Education

25
CTE Dual Enrollment Flag
  • Flag used to identify the student has taken one
    or more CTE dual enrollment courses while in high
    school. Include only Career and Technical
    Education courses taken at a community college or
    other institution. Do not include academic or
    other elective courses.

26
CTE Competency Attainment
  • Flag used to identify CTE Completers who have
    attained 80 of the minimum competency task list.

27
CTE Completer Program Code
28
Address Telephone Number
  • Address1, Address2, Zip Code
  • Telephone Number
  • Address OR Telephone Number is required
  • Both accepted

29
Local Identification
  • Local Student Id
  • First Name
  • Middle Initial
  • Last Name

30
Questions
31
Contact Information
  • E-Mail
  • ResultsHelp_at_doe.virginia.gov
  • Phone
  • (804) 786-3112 (option 4)
  • Fax
  • (804) 786-0101

Team Members Manager Susan Williams EIMS
Coordinator Peter Coleman Specialists Doris
Brown Bernie Chamberlain Jean Gray Shannon
Lacy Vickie McCrary Cathy Zachmeyer
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