20112009 Slide 1

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Extending Access
Additional Authorised User Initiative
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Extending Access
JISC Collections
Catherine John
Collections Manager JISC Collections
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Introduction

• The basis of all JISC Collections and NESLi2
  agreements are the JISC Model Licences. These
  models provide a robust framework for the
  licensing of online resources for educational
  purposes
• Feedback from the academic community has
  indicated that, due too government pressure for
  business and community engagement, the model
  licences do not always meet the diverse needs of
  users

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Identifying demand

• JISC Collections facilitated three workshops in
  late 2006, attended by librarians and publishers,
  in London and Edinburgh
• Delegates at the librarian workshops highlighted
  three priorities for JISC Collections to address
• 1. The current definition of Authorised User
  to be amended to include teachers not employed
  by a subscribing institution and retired members
  of staff
• 2. The need for additional licences to
  provide for user groups outside the definition
  of Authorised User for educational use
• 3. The need for additional licences for
  commercial use

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Testing the water with Publishers

• Delegates at the publisher workshop had been made
  aware of the changing nature of higher education,
  the demand this creates for access to electronic
  content to non-traditional user groups and the
  need for licensing models to reflect these trends
• It was explained that if models cannot adapt to
  changing needs, academics will be forced to look
  outside the library for content to support
  education and research
• The publishing delegates engaged with these
  issues in a positive and proactive way
• Optional Additional Authorised User Licences for
  commercial purposes. Allowing institutions to pay
  to extend access for small and medium size
  enterprises funded or affiliated to an
  institution for the purpose of commercial
  research and development.

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Explaining the benefits to publishers

• Negotiations with publishers consisted of
  explaining the potential benefits of accepting
  the Additional User Licence
• - Access would only be available to smaller
  groups that would not otherwise subscribe
• - The potential for additional revenue streams
• Libraries may stop subscribing to a resource if
  access is not given to these additional groups
  due to pressure from Vice Chancellors
  

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Phase 1 Negotiating with the publishers

• Publisher concerns focused on two main issues
• - Access management, publishers want
  reassurance about how the access for the
  Additional Authorised Users would be managed
• - Concerns that the Additional Authorised User
  Licence for commercial purposes would affect
  sales potential
• Negotiations with publishers consisted of
  explaining the potential benefits of accepting
  the Additional User Licence

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Whats been the response from Publishers?

• A number of publishers have agreed to the
  Additional Authorised User Licences but they tend
  to be smaller less embedded publishers
• None of the publishers approached have said no
  but some have not agreed yet. This is due, in
  part, to internal organisation, cross
  departmental licensing and different layers of
  management
• Some publishers want to handle extended access on
  an institution by institution basis without the
  JISC model licence

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How we saw AAU licences working

• As a framework essentially because theres great
  diversity in requirement for AAU access
• The model AAU licences request that the
  subscribing institution provides the publisher
  with details of additional users, including FTE,
  method of authentication (Athens or Shibboleth)
  and the location of the FTE (UK or overseas)
• On the basis of this information, the publisher
  and the institution together calculate the extra
  fee for the Additional Authorised Users, and the
  institution pays the additional cost

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To promote Traffic light web page
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End of Phase 1 whats been achieved so far?

• Excellent results on the variation in definition
  of Authorised User
• Mixed on AAU licences
• What do we do now?
• What did libraries think?
• JISC Collections put together an online survey to
  get some feedback on why take up has not been as
  good as wed hoped

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Additional Authorised User Survey

• Are you aware of the AAU licences?

Good news good response and awareness
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• Has your institution made use of AAU licences?

But why no real take up?
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Issues arising from responses

• Too difficult to implement?
• Uncertainty about whether publishers understand
  the issues that are important to institutions or
  what they are agreeing to
• Publishers can't seem to distinguish between
  allowing access to users who have an affiliation
  with our organisation because they are studying a
  validated programme at a partner college and
  allowing access to all users at the partner
  college, even those who have no relationship with
  our institution.
• Reluctance by institutions to get involved in the
  negotiating process

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• Charges quoted by publishers for access to
  partner colleges (UK and overseas) are too high
• The AAU licences do not provide for overseas
  teachers
• With the transition to Shibboleth we are
  creating various permission sets, into which we
  are adding different groups of users. We would
  have liked to have placed teachers of our
  external students into one set. However, we have
  teachers of our external students, who are based
  at different institutions which are not in the
  UK. The additional clause in the JISC licence
  does not accommodate these teachers.

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• Institutions would like to see AAU licences
  extended to cover other (non-JISC) resources
• Difficulties in negotiating with publishers
• Finding the right contact for each publisher
• Publisher unaware of the AAU Licences
• Getting publishers to reply to letters requesting
  information

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Strategic and implementation difficulties within
institutions

• Some institutions haven't fully evaluated the
  requirements of AAU groups for e.g.
• - the provision of technical access
• - helpdesk services
• - funding the costs of widening library services
  to these groups
• Technical difficulties in providing users with
  access to some resources but not others. We have
  a proxy server so anyone with a computing account
  can use this. Unclear also how this could be
  managed within the UK Federation
• Lack of time, the administrative burden

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• Lack of comprehensiveness in implementation by
  JISC Collections across all agreements is clearly
  a barrier
• What makes a student a student of a particular
  institution? I have a hard time telling the
  University that a student might not be one of
  ours because of an affiliation with a partner
  institution when the University regards them as
  such!
• Concern about the number of large resources that
  do not have additional authorised users permitted
  at the moment

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What now?

• JISC Collections to commission a study similar
  to that on eBooks about the feasibility of JISC
  Collections adding value at a national level, by
  engaging in negotiations with publishers for
  extensions of licensing for Partner Organisations
  and SMEs
• An article in Serials aimed at publishers
• LAWG meetings with publishers
• Addition of other categories, such as affiliated
  researchers/research associates, who are not
  employed by the institution but who have formal
  links

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• JISC Collections could help coordinate the
  sharing of information between institutions about
  the AAU initiative on a strategic level e.g.
  briefings for senior management
• Ongoing review of the definition of Authorised
  User

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More

• Further information about this project can be
  found at
• http//www.jisc-collections.ac.uk/catalogue/aau_in
  itiative

Thank you for listening
c.john_at_jisc.ac.uk