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ILO-OSH 2001 and National OSH-MS profiles

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ILO-OSH 2001 Translations. Published in Arabic, Bulgarian, Czech, Chinese, English, Finnish, French, Japanese, Korean, Polish, Russian, Spanish, Thai, Vietnamese ... – PowerPoint PPT presentation

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Title: ILO-OSH 2001 and National OSH-MS profiles


1
ILO-OSH 2001 and National OSH-MS profiles
  • Pavan Baichoo
  • InFocus Programme on safety and health at work
    and the environment
  • (SafeWork)

2
Introduction
  • The development of management systems for OSH
  • Why OSH-MS?
  • ILO-OSH 2001 in detail
  • Profiles of a few national systems
  • Implementation of an OSH-MS in the enterprise

3
The development of OSH-MS
  • Liberalisation of trade and economies
  • Increase in occ. accidents and diseases
  • Traditional command-control mechanisms inadequate
  •  Systems  approach
  • Development of standards by ISO

4
Why OSH-MS?
  • Systematic way to manage OSH activities in the
    organisation
  • OSH as an integral part of the organisationss
    value system
  • Reduction of hazards and risks, accidents and
    diseases
  • Low absenteeism, higher productivity, greater job
    satisfaction

5
ILO response
  • ILO-OSH 2001
  • Unique model
  • Compatible with other OSH-MS standards
  • Action on 2 levels
  • National level
  • Organisation level

6
National OSH-MS Framework
  • Formulation of a national policy on OSH-MS
  • Development of national guidelines (based on
    ILO-OSH 2001)
  • Formulation of tailored guidelines, reflecting
    the specific conditions and needs of organisations

7
Elements of the national framework
8
OSH-MS in the organisation
  • Main elements
  • Policy
  • Organising
  • Planning and
  • implementation
  • Evaluation
  • Action for
  • improvement

9
ILO-OSH 2001 - Policy
  • Basis of the OSH-MS
  • Sets direction for the organisation to follow
  • Contain elements of
  • OSH Policy
  • Worker participation

10
ILO-OSH 2001 - Policy
  • OSH Policy
  • Foundation from which all management system
    components originate and are developed
  • Short, easily understood, known by all
  • Expression of the organisations commitment to
    OSH
  • Reflects integration of OSH values into all
    strands of the organisations fabric

11
ILO-OSH 2001 - Policy
  • Worker participation
  • Along with management commitment and leadership,
    it is the most important component of OSH
    arrangements
  • Active involvement in emergency preparedness,
    task analysis, safety assessments, SOPs and work
    instructions, training programmes, evaluations
    and audits

12
ILO-OSH 2001 - Organising
  • Make sure the structure is in place
  • Establishes the building blocks
  • Allocates responsibilities/accountabilities
  • Contains elements of
  • Responsibility and accountability
  • Competence and training
  • OSH documentation
  • Communication

13
ILO-OSH 2001 - Organising
  • Responsibility and accountability
  • Addresses manner in which roles and
    accountability structures of OSH-MS involved
    personnel and employees are defined
  • High degree of responsibility results when
    employees know who is doing what and that when
    there are OSH concerns, they will be undertaken
    in a timely manner

14
ILO-OSH 2001 - Organising
  • Competence and training
  • All employees should possess the necessary
    skills and knowledge to work safely
  • Management and workers should demonstrate
    competence to safely conduct or supervise
  • Should be appropriate to the organisations
    OSH hazards/risks

15
ILO-OSH 2001 - Organising
  • OSH documentation
  • Essential for those companies seeking
    registration/certification
  • Key indicator of conformance
  • Tailored to size/need of the organisation
    (SMEs)

16
ILO-OSH 2001 - Organising
  • Communication
  • A defining component of an OSH-MS
  • Means whereby information is transmitted
    throughout the organisation
  • Ensures that those with OSH responsibilities
    have the structures to recieve and transmit
    information

17
ILO-OSH 2001 Planning/Imp
  • Show the current status of the organization
  • Baseline for OSH policy implementation
  • Contains elements of
  • Initial review
  • System planning, development implementation
  • OSH objectives
  • Hazard prevention

18
ILO-OSH 2001 Planning/Imp
  • Initial review
  • Necessary before a robust OSH-MS can be formed
    and implemented
  • Identifies OSH hazards and risks
  • Audit with a difference as it is more thorough
    as eye is always geared to implementation
  • More attention placed on organisational culture

19
ILO-OSH 2001 Planning/Imp
  • System planning, dev. implementation
  • Addresses initial OSH-MS development and
    ongoing revision/modification of the system
  • Nucleus of OSH-MS as it addresses overall
    planning, dev. impl. of ILO-OSH 2001
  • Performance based nature of ILO-OSH 2001
    implies a number of structures
  • Crucial, if not well done, problems in impl.

20
ILO-OSH 2001 Planning/Imp
  • OSH objectives
  • Follows naturally from OSH policy
  • Represents beginning of progressional realm of
    OSH policy to operational realm expressed in
    system design/structure and measurement
  • Should be measurable and appropriate to the
    size and nature of the organisation
  • Should refelect the organisations values

21
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Prevention and control measures
  • Management of change
  • Emergency prevention, preparedness and
    response
  • Procurement
  • Contracting

22
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Prevention and control measures
  • Proactive measures for controlling
    hazards/risks
  • Hierarchy of controls (eliminate, substitute,
    minimise through eng., minimise through admin.,
    PPE)
  • According to national laws and regulations
  • Training an essential component as workforce
    needs to understand hazards/risks

23
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Management of change
  • Addresses OSH concerns when there is
    installation of new processes or operations
    (internal changes) or changes in law or
    regulations (external changes)
  • Organisation should assess here how changes in
    work processes or law can affect work safety and
    health

24
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Emergency prevention, preparedness and
    response
  • Manner in which the organisation responds to
    OSH emergencies and accidents
  • Actions initiated and conducted immediately
    when events occur
  • Fire safety, disaster/incident management,
    evacuation/contingency plans, training,
    back- to-work systems, communication etc.

25
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Procurement
  • Knowledge of items entering the facility
  • MSDS for identifying hazardous substances
  • Identification of substitute materials through
    review

26
ILO-OSH 2001 Planning/Imp
  • Hazard prevention (5 sub-elements)
  • Contracting
  • Contractor selection and on-site work
    practices covered
  • Ensure contractor work is performed safely by
    informing them of hazards/risks
  • Stopping their work if unsafe
  • Potential contract termination due to unsafe
    work

27
ILO-OSH 2001 - Evaluation
  • Shows how the OSH-MS is functioning (measures
    performance)
  • Identifies weaknesses
  • Contains elements of
  • Performance monitoring measurement
  • Investigation
  • Audit
  • Management review

28
ILO-OSH 2001 - Evaluation
  • Performance monitoring measurement
  • Addresses the manner in which OSH performance
    is measured
  • Iterative process that evolves as the overall
    OSH-MS matures
  • Part of OSH-MS performance meas. sub- system
    that starts with OSH policy, then incorporates
    objectives, and is followed up with audit
    management review

29
ILO-OSH 2001 - Evaluation
  • Investigation
  • Purpose to determine the root-causes
  • See at what points the OSH-MS failed
  • Provides narrative description,
    employee/equipment/task characteristics, time
    factors, Preventive measures, injury
    characteristics, training issues, warnings, root
    causes (both proximal physical and systemic
    cause(s))

30
ILO-OSH 2001 - Evaluation
  • Audit
  • Part of the OSH-MS performance measurement
    sub-system
  • Addresses the manner in which OSH performance
    can be determined
  • Should be undertaken for all elements
    periodically
  • Either internal or third-party

31
ILO-OSH 2001 - Evaluation
  • Management review
  • Should assess the overall OSH-MS
  • Agregate lessons learned
  • Improve performance
  • Modify system in response
  • Through this activity that the OSH-MS, the
    org., and environment external to the org. are
    linked necessary for successful OSH-MS as it
    provides the feedback

32
ILO-OSH 2001 Action/Impr.
  • Implements corrective actions identified in
    Evaluation stage
  • Continual improvement in OSH performance
  • Contains elements of
  • Preventive and corrective action
  • Continual improvement

33
ILO-OSH 2001 Action/Impr.
  • Preventive and corrective action
  • Actions taken in response to, or in
    anticipation of, system breakdowns or high
    hazard/risk events
  • Key concept is that actions should be taken as
    anticipatory as possible (i.e. in advance)
  • Suggested goal is to reach a pt. where
    workforce take P C actions when confronted
    with a situation

34
ILO-OSH 2001 Action/Impr.
  • Continual improvement
  • Provides guidance on how OSH performance can
    be provided on an on-going basis
  • Measurable improvement is only attainable if
    measurable OSH objectives are chosen
  • May mean reduction in injury rates or meeting
    objectives
  • Requires that the org. collects suitable
    performance data.

35
ILO-OSH 2001 Translations
  • Published in Arabic,
  • Bulgarian, Czech,
  • Chinese, English,
  • Finnish, French,
  • Japanese, Korean,
  • Polish, Russian, Spanish,
  • Thai, Vietnamese
  • Translated into Hindi,
  • Hebrew, German,
  • Malay and Portuguese

36
Profiles of national systems
  • Asia
  • Voluntary OSH-MS with certification support
    Australia, New Zealand, China Thailand
  • Mandatory OSH-MS with regulatory and third
    party certification Singapore, Indonesia
  • Promotion of OSH-MS Japan, Korea
  • Enabling steps India, Malaysia

37
Profiles of national systems
  • Singapore
  • Factories Act 1994
  • Mandatory external audits
  • 14 mandatory elements in org. OSH-MS
  • Govt responsible for mandatory safety audits,
    formulation of criteria for approval and accred.
    of 3rd party auditing companies and providing
    further guidance for implementation (COPs
    usually)

38
Profiles of national systems
  • China
  • National Accreditation Committee for Safety
    Certification (17 members, tripartite)
  • Office for OSH-MS at National Centre for Safety
    Science and Technology
  • 34 certification agencies registered
  • 800 enterprises certified
  • 4,600 external auditors and 30,000 internal
    auditors

39
Profiles of national systems
  • Australia/New Zealand
  • National OSH-imp. Framework
  • States produced state guidelines on OSH-MS
  • JAS-ANZ for organisations to certify
  • Accreditation controlled by state governments
  • Joint national standard AS/NZS 4801

40
Profiles of national systems
  • Japan
  • National guidelines promotion
  • Voluntary certification by organisations
    provided by JISHA
  • India
  • Enabling steps toward improved OSH management
  • Private certification no Govt. involvement

41
Profiles of national systems
  • Norway
  • Internal control (self-regulation regime)
  • Mandatory under Norwegian law
  • 7 elements in OSH-MS
  • Led to change in way of inspection
  • Inspect smooth functioning of system as
    compared to detailed traditional inspection
  • Incentives/penalty driven

42
Profiles of national systems
  • Poland
  • National standard developed by Government and
    standard body, recently amended in line with
    ILO-OSH 2001
  • Training provided by CIOP
  • Certification by govt. accredited institution
    (CIOP)
  • Incentives to certified organisations

43
OSH-MS Implementation
  • Taking an idea, plan or policy to fruition. 6
    steps can be identified
  • Initiation initial assumptions and goal setting
  • Estimation organisational dynamics
  • Selection choosing an approach
  • Implementation taking action
  • Evaluation measuring effectiveness
  • Correction continual improvement or termination

44
OSH-MS Implementation
  • Initiation
  • First actions or issues to be considered
  • Why the effort is being done
  • Value gained and anticipated outcomes
  • Consideration of alternative approaches

45
OSH-MS Implementation
  • Estimation Organisational dynamics
  • Resources, both human and financial
  • Organisational buy-in (selling the plan to upper
    management)
  • Costs
  • Organised labour perspective and involvement
  • Support
  • Integration

46
OSH-MS Implementation
  • Selection
  • Approach to be taken
  • Market demands
  • Integration
  • Augmenting the selected approach
  • How organisational dynamics will affect
    implementation
  • The desire for  certification 

47
OSH-MS Implementation
  • Implementation
  • Confirm organisational support resources
  • Implementation action plan
  • Support team
  • Information management
  • Well defined goals and milestones
  • Clear lines of communication
  • Updates between team members
  • Maintaining support and focus
  • Overcoming breakdowns and resignation
  • Timeline notion of implementation cycles

48
OSH-MS Implementation
49
OSH-MS Implementation
  • Evaluation
  • Same as management review in ILO-OSH 2001
  • Overall assessment of OSH-MS effectiveness
  • Evaluation criteria 2 types
  • Outputs for what has been implemented
  • Outcome results generated from outputs (eg.
    Accident and injury rates)

50
OSH-MS Implementation
  • Correction
  • Step addresses correction, modification,
    evolution and possibly termination
  • Continuous improvement

51
Where to get more information
  • SafeWork Website (www.ilo.org/safework)
  • SafeWork secretariat (safework_at_ilo.org)

52
Thank you
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