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Integration of Microsoft Project 2003 Enterprise Project Management in SAP Enterprise Resource Plann

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Enterprise Project Management. Microsoft Project as an EPM system ... Keiper Recaro Car Seats (EPM consulting and training, PSLink) ... – PowerPoint PPT presentation

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Title: Integration of Microsoft Project 2003 Enterprise Project Management in SAP Enterprise Resource Plann


1
Integration of Microsoft Project 2003 Enterprise
Project Management in SAP Enterprise Resource
Planning processes
  • Stavros Georgantzis, The Project Group GmbH

The Project Group GmbH Neherstraße 9 81675
München Germany
Fon 49 (89) 61 55 93 - 30 Fax 49 (89) 61 55
93 - 40 info_at_TheProjectGroup.de www.TheProjectGrou
p.de
2
Agenda
  • Enterprise Project Management
  • Microsoft Project as an EPM system
  • Integration possibilities with Microsoft Project
    as the leading PM system
  • Example 1 (Engineering)
  • Example 2 (Houshold appliances)
  • Example 3 (Automotive)

3
About The Project Group
  • Based in Munich, Germany
  • Business focus Project Management and Project
    Management Software
  • Services
  • Consulting and Training
  • Software Development
  • Software Implementation
  • Software focus Microsoft Project and SAP PS

4
Main Customer list
  • Agere (EPM consulting and training)
  • Audi (EPM consulting and training)
  • ATLAS Electronics (PSLink, EPM consulting and
    training)
  • BearingPoint (EPM consulting and training)
  • Bosch (EPM consulting and training)
  • Bosch Siemens Household Appliances (EPM
    consulting and training)
  • City of Cologne Urban Transport (PSLink)
  • Cognis Specialist Chemicals (EPM consulting and
    training)
  • DaimlerChrysler (EPM consulting and training)
  • Deutsche Lufthansa (EPM consulting and training)
  • Felsomat Industrial Automation (PSLink, EPM
    consulting and training)
  • Gmünder Ersatzkasse (project consulting and
    training)
  • GE CompuNet (PSLink)
  • Irish Rail (EPM consulting and training, PSLink)
  • Keiper Recaro Car Seats (EPM consulting and
    training, PSLink)
  • MAN BW Diesel (EPM consulting and training,
    PSLink)
  • Microsoft (EPM consulting and training, Microsoft
    Project ERP Connector solution starter)
  • Miele Household Appliances (PSLink, TeamLink, EPM
    consulting and training)
  • Munich Airport Construction Company (BIS, project
    consulting and training)

5
Microsoft Project 2002/2003 vs. Project 2000
  • Project 2000
  • Desktop based solution
  • Central project communication (Project Central)
  • Microsoft Project Professional and Microsoft
    Project Server 2002/2003
  • Central project store
  • Role based concept
  • Central resource management
  • Project and web interface

6
Microsoft Project 2002/2003 Components
Project 2002/2003 Professional
Project 2002 Standard
Project 2002/2003 Web Access
Project 2002/2003 Server
Communication features
Enterprise features
Microsoft SQL Server Internet Information Server
7
Microsoft Project goes Enterprise
  • Microsoft Project Enterprise features
  • Addresses the needs of all participants and
    stakeholders
  • Central resource and capacity planning
  • Time Tracking
  • Central reporting
  • Document management
  • ...
  • But...
  • Integration of project data with company
    controlling?
  • Integration of project workflows with company
    processes?

8
SAP integration possibilities
  • Which is the lead system, SAP or Microsoft
    Project?
  • Which data are managed in which system?
  • Is synchronization performed automatically or
    manually?
  • Who is working on which system (roles based
    concept)?

9
PSLink Serverbased data exchange
Open SAP project
Create structure/project in SAP
Check-in with Create flag
Download project from SAP
Synchronization
Check-in with Synch flag
Administrative tasks
Project Server
Defaults/Selection lists
  • Central project data store
  • SAP differential analysis tables
  • Defaults/selection lists
  • - Project lock
  • - Consistency check

Project Client
- Business rules - Status administration - SAP
selection lists - Data verification
SAP
10
PSLink Clientbased data exchange
Save SAP Project
Administrative tasks
Data synchronization
Project Server
Defaults/selection lists
  • Central project data store
  • SAP differential analysis tables
  • Defaults/selection lists

Project Client
SAP
- Business rules - Status administration - SAP
selection lists - Differential analysis - Project
lock - Consistency check
Download project from SAP
Creation of structure/project in SAP
Synchronization
11
Characteristics of the Solutions
  • Client-based Solution
  • Data transfer can be triggered manually
  • Control over data exchange
  • User-based documentation of changes in SAP
  • Easier administration
  • Server-based Solution
  • No direct user interaction with SAP
  • Synchronization can be scheduled
  • Fewer components and functions on Microsoft
    Project clients

12
Customer Example 1 (Indust. Engineering)
  • Project creation in Microsoft Project based on
    SAP SD proposal
  • Synchronization with SAP SD
  • Upload project to SAP PS (creates new SAP
    project) after customer order
  • Project execution
  • Create tasks, planning of schedule and work in
    MSP
  • Detailed planning in teams
  • Cost planning and task tracking in SAP
  • Automatic overnight synchronization with SAP PS
    and SD

13
Sales Process
SAP
MS Project
PS
CATS
Server
SD
Client
Schedule work tracking
Task planning
New proposal
Customer Order
Reporting
14
Customer Order
SAP
MS Project
SD
CATS
Server
PS
Client
Schedule work tracking
Task planning
New proposal
Customer Order
Reporting
15
Task Planning
SAP
MS Project
SD
CATS
Server
PS
Client
Schedule work tracking
Task planning
New proposal
Customer Order
Reporting
16
Progress Tracking
SAP
MS Project
SD
PS
CATS
Server
Client
Schedule work tracking
Task planning
New proposal
Customer Order
Reporting
17
Reporting
SAP
MS Project
SD
CATS
Server
Client
PS
Schedule work tracking
Task planning
New proposal
Customer Order
Reporting
18
Customer 2 (Household Appliances)
  • Project creation in SAP PS
  • Download to Microsoft Project Server as the
    leading planning system
  • Negotiations on schedules and work between
    project leaders and department managers
  • Project execution
  • Task schedule planning in Microsoft Project
    (project manager)
  • Detailed planning in Microsoft Project (dept.
    manager)
  • Tracking procedures in SAP
  • Creation of reports in Microsoft Project
    Professional / Server, SAP, and Lotus Notes

19
Project Creation
MS Project
SAP
Client
Server
CATS
PS
Project creation (basic data)
Dept. manager order process
Project planning/ synchron.
Reporting
20
Project Planning
SAP
MS Project
CATS
Server
PS
Client
Project creation (basic data)
Dept. manager order process
Project planning/ synchron.
Reporting
21
Agreement Process
MS Project
SAP
Server
PS
CATS
Client
Project creation (basic data)
Dept. manager order process
Project planning/ synchron.
Reporting
22
Reporting
SAP
MS Project
CATS
Server
Client
PS
Project creation (basic data)
Dept. manager order process
Project planning/ synchron.
Reporting
23
Architecture
Project plan in SAP
PMO / Controlling
Analysis
Status Reports
SAP PS
Web Access
MS Project
Project Leader
Lotus Notes
Dep. Leader
MS Project
24
Example 3 (Automotive industries)
  • Central synchronization of site SAP systems
  • Microsoft Project is the central planning and
    tracking tool
  • SAP and SAP BW are the tools for controlling and
    central reporting

25
Central synchronization of distributed SAP
systems
  • New Projects are created in SAP Master system
  • Automatic Creation of new Projects in Microsoft
    Project Server
  • Synchronization of all related Site SAP systems
    based on resources assignments

26
Site systems synchronization
Master SAP System
Microsoft Project Professional
Microsoft Project Server
Project and PSLink database
WBSMilestonesWork (plan actual)Costs
SAP IDs Status
Extensions
SAP HR 1
SAP HR 2
SAP HR n

SAP BW Reporting
SAP PS 1
SAP PS 2
SAP PS n
WBS, Milestones, Costs, Work
27
Questions Answers
  • www.TheProjectGroup.de
  • Info_at_TheProjectGroup.de

28
The Project Group GmbH Neherstraße 9 81675
München Germany
Fon 49 (89) 61 55 93 - 30 Fax 49 (89) 61 55
93 - 40 info_at_TheProjectGroup.de www.TheProjectGrou
p.de
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