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Overtime 101


Top 10 #1 responsibilities for compliance with the Fair Labor Standards Act (FLSA) ... employer covered by the Fair Labor Standards Act (FLSA) must keep certain ... – PowerPoint PPT presentation

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Title: Overtime 101

Overtime 101
  • Top 10 1 responsibilities for compliance with
    the Fair Labor Standards Act (FLSA)
  • Admin Forum April 8, 2008
  • Colleen Dutton
  • Director, Compensation Employee Relations

Overtime 101
  • Employees covered by the FLSA must receive
    overtime pay for hours worked in excess of 40 in
    a workweek. The workweek at Rice is 1200am
    Sunday 1159pm Saturday.
  • Averaging of hours over two or more weeks is not
    permitted. Overtime pay earned in a particular
    workweek must be paid on the regular pay day for
    the pay period in which the wages were earned.

Overtime 101
  • Every employer covered by the Fair Labor
    Standards Act (FLSA) must keep certain records
    for each covered, nonexempt worker. The records
    must include accurate information about the
    employees hours worked and the wages earned
  • Time and day of week when employee's workweek
  • Hours worked each day
  • Total hours worked each workweek.
  • For non-exempt employees, the B2 timesheet is
    used to report and manage work hours and must be
    signed by the employee and the supervisor stating
    it is accurate and correct.

Overtime 101
  • Work not requested but suffered or permitted to
    be performed is work time that must be paid for
    by the employer. For example, an employee may
    voluntarily continue to work at the end of the
    shift to finish an assigned task or to correct
    errors. The reason is immaterial. The hours are
    considered work time and must be paid.
  • Supervisors may address repeated unapproved
    overtime worked through coaching and counseling.

Overtime 101
  • Overtime Pay May Not Be Waived The overtime
    requirement may not be waived by agreement
    between the employer and employees.
  • An agreement that only 8 hours a day or only 40
    hours a week will be counted as working time is
    not permitted.
  • An announcement by the employer that no overtime
    work will be permitted, we do not have the budget
    to pay OT, or that overtime work will not be paid
    for unless authorized in advance, is not allowed
    under the FLSA.

Overtime 101
  • Rice does not have comp time. As a private
    employer, Rice does not have the option to offer
    comp time in lieu of paying overtime wages.
    However, supervisors may adjust the employees
    work schedule during the work week to keep the
    total hours worked at or under 40.

Overtime 101
  • Summary
  • All schools and departments have the
    responsibility of maintaining compliance with the
  • There is no comp time or saving hours for later
  • Accurate time records must be kept.
  • Overtime must be paid if worked and paid timely.
  • Questions call Colleen Dutton x 4755 or
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