Office of Minority Affairs Management Information Systems Network Orientation and Policies

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Office of Minority AffairsManagement Information
SystemsNetwork Orientation and Policies
http//oma.osu.edu/mis
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OMA Management Information SystemsOrganizational
Chart
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• Structure

• Restrictions

• Efficient Network Resource Usage

• OMA MIS Policies

• Restart Policy for Security Updates

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Structure

• Separate drive mappings for units and personal
  directories

• All personal folders (H Drives) are private.
  Only you can access your H drive.

• Each unit has a folder on the W drive. Users
  should save all work related files to there
  units folder on the W drive.

• Within the W drive is a folder called
  OMA_Common. Staff from different units can share
  files and see MIS databases in this folder.

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Restrictions(aka Donts)

• 500MB server disk space limit for each user

• No personal pictures/graphics unless commonly
  used for work (i.e. OMA Logo)

• No personal software or music files on servers

• Do NOT save files to your computers hard drive
  (i.e. My Documents), instead save them to your
  network drives

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Efficient Network Usage(aka Dos)

• Save all non-restricted work related files to the
  W drive

• When possible email the location of big files not
  the files themselves to other OMA staff members

• Link Format is drive letter\unit\folder
• example W\OMA_Common\oma_pictures

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OMA MIS Policies

• Users must adhere to all US and state of Ohio
  computer laws
• Users must adhere to OSU and OMA computer
  policies
• Users must protect and secure student information
• Policies are outlined via websites
• http//oma.osu.edu/mis/policy.html
• http//www.cio.osu.edu/policies/use_policy.html
• http//www.cio.osu.edu/policies/legality.html

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Identity and Data Security

• Do not store data on Non-OMA owned servers or
  computers

• Never copy data with SSNs to flash drives or
  other portable media (OMA owned or personal)

• Do not send emails with SSNs in them or include
  attachments with SSNs to Non-OMA personnel.

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Backup Strategy

• Daily backups (incremental)

• Weekly backups (full)

• Monthly backups for 1 year (full)

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Restart Policy for Security Updates

• Do not Shutdown PC at the end of the day. Instead
  restart PC and do not log back in.

• This allows your computer to receive up to date
  security patches

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Questions
Contact MIS