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NATA Safety 1st Management System Webcast 8 Assessing Your Safety Program

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... based on current guidance and regulations (OSHA) and add them to the Safety Assessment. ... OSHA or State OSH. Insurance Company (Fire/Property, Workers' ... – PowerPoint PPT presentation

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Title: NATA Safety 1st Management System Webcast 8 Assessing Your Safety Program


1
NATA Safety 1st Management System Webcast
8Assessing Your Safety Program
2007
2
Webcast 7 Assignment
  • Do you have an Accident Investigation Program?
  • We will merge Accident Investigation, Auditing
    and Root Cause.
  • We will discuss internal and external audits and
    how they can benefit your company.

Open Discussion Please Participate!
3
SAFETY PROGRAM REVIEWSafety AssessmentsSelf
Inspections
Safety Program Review
4
Assessing the Effectiveness of Your Safety Program
  • The Safety Assessment is designed to encourage an
    open sharing of information at all levels within
    the Company
  • The Safety Assessment has been created to ensure
    that management is directly informed about
    trends, concerns, and issues that affect the
    safety and quality of your operation
  • The Safety Coordinator / Flight Safety Officer
    has implemented a reporting procedure to
    facilitate the timely sharing and resolution of
    concerns before serious problems develop (Safety
    Committee/Hazard Reporting)
  • Through the reporting procedure outlined below,
    all managers, supervisors, and employees should
    be aware of the latest company developments,
    changes, and plans and

Puts a Stop to the Silo Effect
5
Sharing Information to Encourage Understanding
Silo Effect
  • The silo effect occurs when each department works
    in isolation. Each department focuses only on the
    tasks important to them.

Safety Coordinator - Committee
Flight
Maintenance
Line
6
Three Types of Safety Reviews
  • Safety Reviews
  • Type 1 Departmental Review By Safety
    Coordinator / Safety Manager
  • Type 2 Departmental Self Inspection By Safety
    Coordinator / Safety Manager
  • Type 3 External Third-Party Audit

7
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Objectives and Policies
Strategies
  • The Safety Assessment for your operation is
    tasked to fulfill the following strategic
    objectives and policies
  • Verify that technical departments are tailored to
    current operations and future plans
  • Determine whether technical departments have
    adequate resources for current operations
  • Evaluate the effectiveness of ongoing audit
    structures within ground operations
  • Ensure that technical issues receive the
    attention and support of executive management.

8
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Preparation
  • Good preparation is essential to effective
    auditing. This must be supported by Senior
    Management and communicated to all departments.
  • The Safety Coordinator / Safety Manager is
    responsible for ensuring that previous findings,
    relevant regulations, and policies and procedures
    are thoroughly reviewed before each audit.
  • Refer to Previously Collected Data, Reports and
    Corrective Action
  • In addition, the Safety Coordinator / Safety
    Manager must have access to, and review any
    manuals, policies, regulations or records before
    and during an audit to ensure departments are
    performing as required by the written guidance.

9
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Checklists
  • Standardized audit checklists should be
    maintained by the Safety Coordinator / Safety
    Manager and available to assist in providing
    standardization and ensuring complete coverage of
    the audit scope.
  • These checklists are not exhaustive for all
    situations and should be supplemented with
    questions and issues specific to the audit areas.
  • As you see trends develop, expand the audit to
    address those trends.

10
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Audit
  • Each scheduled audit should begin with an opening
    meeting.
  • The purpose and goal of the meeting is to ensure
    the person responsible for the area being audited
    understands the reason for the audit, how the
    audit will be conducted, and what will be
    accomplished at the completion of the audit.
  • When auditing, the Safety Coordinator / Safety
    Manager must base their assessment on a
    representative sample of objective evidence of
    conformance or non-conformance to documented
    regulatory or company requirements.

11
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Audit
  • A closing meeting should be accomplished with the
    department manager to ensure the responsible
    person completely understands any and all
    non-conformance issues discovered during the
    audit process.
  • Any findings that represent a critical failure of
    the system or function should be corrected on the
    spot.
  • The Safety Coordinator, noting whether or not
    they were corrected immediately, shall document
    on-the-spot corrections.
  • The Safety Coordinator / Safety Manager is
    responsible for accomplishing the audit follow-up
    and reviewing the audit program database to
    ensure no responses are either overdue or are
    forgotten.

12
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Audit
  • The Safety Coordinator / Safety Manager will
    review the audit program to ensure all audits
    have been accomplished and close-out actions are
    acceptable.
  • Once acceptable corrective actions for all audit
    findings have been received, the Safety
    Coordinator / Flight Safety Officer will close
    out the audit.

13
Type 1 Safety Program Review Conducted by Safety
Coordinator / Safety Manager
Type 1 Safety Review Audit
  • When conducting follow-up activities, the Safety
    Coordinator / Safety Manager must verify that an
    effective corrective action has been implemented.
  • It might not be practical to accomplish on site
    follow-up.
  • The Safety Coordinator / Safety Manager will
    determine which audits require an on site
    follow-up based on the severity of the findings
    and recommendation of the auditor.
  • The Safety Coordinator / Safety Manager will act
    on requests for extensions for corrective action.
  • If the Safety Coordinator feels an extension
    should be granted, an appropriate notation can be
    made and the audit database can be updated to
    show the authorized deviation.
  • If corrective actions are not progressing
    satisfactorily, the Safety Coordinator/ Safety
    Manager will involve senior management as
    appropriate.

14
Type 2 Safety Review Self Inspection Checklists
Type 2 Departments Auditing Themselves
  • The Safety Coordinator / Safety Manager will
    develop and maintain self-Inspection checklists
    based on current guidance and regulations (OSHA)
    and add them to the Safety Assessment.
  • The purpose of the self-inspection checklist is
    to ensure compliance with regulations governing
    safety programs and to ensure the safety program
    maintains the highest level of standards.
  • Each department should work with the Safety
    Coordinator / Safety Manager to develop
    department-specific checklists.

15
Type 2 Safety Review Self Inspection Checklists
  • The Safety Coordinator / Safety Manager will
    review the self-inspection checklists to ensure
    the safety program policies and procedures are
    being followed and are applicable to the
    department being audited.
  • The Safety Coordinator / Safety Manager will
    review the safety program with senior management
    at least annually.
  • Senior management will be provided a copy of the
    safety program and results of the completed
    self-inspection checklists.
  • Records of all audits shall be retained in
    accordance with your company documentation
    retention plan.

16
Type 3 Safety Review External, Third Party Audits
Type 3 External Third Party Audits
  • Can be Performed by Various Agencies or Companies
    such as
  • Fire Department (Fire Marshall)
  • Airport Authority (Part of your lease agreement)
  • FAA
  • OSHA or State OSH
  • Insurance Company (Fire/Property, Workers Comp
    Carrier)
  • By a significant customer or vendor (Branded
    Fuel, Airlines, Military)
  • Insurance broker (As a part of the service they
    provide you)
  • Audit company

17
Type 3 Safety Review External, Third Party Audits
  • Audit standard varies from organization to
    organization.
  • Each has its own agenda or interests.
  • A good third-party audit uses a standard that is
    agreed by all parties.
  • Look for system or process audits as compliance
    audits only look at today, not the viability or
    strength of a program to sustain itself.
  • Without Performing Reviews and Self Checks, you
    may be .

18
Just Rolling the Dice!
Be Certain Audit for Conformance to your Written
Programs
19
Webcast 8 SMS
Questions
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