February 21, Binscarth February 23, Hamiota 7:00 p'm'

1
February 21, BinscarthFebruary 23, Hamiota700
p.m.
Park West School Division

• Budget Presentation Meeting

2006/2007 School Year
2
Agenda

• Division Planning/Priorities
• Enrolment
• Staffing School
• Division
• Ongoing Initiatives/Programs
• Revenues
• Expenditures
• Special Levy Required
• Mill Rate
• Recap

3
Division Planning
The board of trustees held a strategic planning
retreat on October 28 and 29 to review the
divisions five-year priority areas. They
reorganized their priority areas into three
categories education, operations, and
governance. A decision was taken to conduct a
review of the divisions infrastructure,
transportation, maintenance, and caretaking
areas. This review will be undertaken by Mr.
Bill Shafer with a draft report made available to
the board on March 1, 2006. Recommendations from
this report will be taken to the public for input
and questions. These recommendations will not be
part of this years budgeting process but will be
important in future years. As well, the board has
given first reading to a new school review policy
which will give clear and transparent direction
for the future rationalization of school
buildings.
4
Multi year plans

• Further to the Division plan, detailed long term
  planning occurs in the following areas
• Schools
• Operations (transportation and maintenance)
• Technology
• Student Services

5
Park West School Division five-year priority areas

• EDUCATION
• Assessment
• Literacy
• Aboriginal education
• Arts education
• Vocational education
• Citizenship
• Alternative education

• OPERATION
• Transportation
• Maintenance
• Custodial
• Buildings
• Fiscal sustainability
• GOVERNANCE
• Evaluation of the Board
• Evaluation of the CEO
• Succession planning
• The evolving role of boards

6
Assessment for and of learning

• Professional development for teachers will focus
  on the increased use of assessment to guide
  individual and class instruction
• Elementary, middle, and senior years teacher
  teams are working on developing new division
  report cards. Students will be more involved in
  their own assessment. (4000)
• Release time and professional development for
  teachers K-S4 for assessment.(20000)
• Assessment leadership group.(1500)

7
Literacy/Numeracy

• Priority for the 2006-2007 school year
• A halftime curriculum support teacher will be
  hired to support elementary classrooms. This
  will be entirely funded by categorical provincial
  grants.
• Reading recovery, one-to-one intervention with
  grade one students to bring them up to grade
  level reading scores. (2.00 full-time equivalent
  teachers)

8
Arts education

• A division wide kindergarten through grade 6
  music program was implemented in 2003-2004. This
  will be continued for 2006-2007 and requires 2.1
  full-time equivalent teachers.
• That division had allocated 10,000 for Art Smart
  on a per student basis to all schools. This will
  be discontinued for 2006-2007 but schools can
  carry over unspent funds from 2005-2006.
  

9
Aboriginal education

• Educational agreements with all four First Nation
  communities have been put in place. Regular
  liaison committee meetings and jointly funded
  home school personnel are part of these
  agreements.
• Our schools and classrooms will be a welcoming
  environment for all students with caring and
  inclusive values, assets framework activities,
  and parental engagement.
• Aboriginal Academic Achievement provincial Grant
  97000 in 2004- 2005 has been reduced to 42,000
  in 2006- 2007.
• Budget plans with respect to students from
  Birdtail Sioux First Nation is somewhat unknown
  given verbal mandates from Indian and Northern
  Affairs Canada with respect to the use of their
  school.

10
Vocational education

• The vocational leadership group will look at
  increasing opportunities for a demonstration
  project at the high schools without IA or Home
  Economics facilities. This two-year initiative
  funded by an annual 10,000 grant will provide an
  inventory of work placement sites, evening
  programs, employability skills, and career
  education. This will be completed in June 2006.
• Partnerships with the apprenticeship branch,
  community college, and employers will hopefully
  increase the opportunities for dual credit
  options and future employment.

11
Citizenship

• Our core initiative for this priority area will
  be the assets framework. And division wide
  in-service along with student summits in each
  community will look at the behavior survey data.
  Community committees of all formal and informal
  stakeholders, including students, will work at
  building and celebrating asset development for
  all students.
• This initiative is funded over a three-year
  period with a yearly 45,000 special Grant
  secured by the Superintendent of programs, Roza
  Gray.
• Level one and two restitution courses have been
  taken by at least half of our teaching staff.

12
Operations transportation area

• An outside study with recommendations to be
  completed by February. This study will examine
  costs, safety, flexibility, age of the fleet,
  recruitment and other division models with
  respect to both division owned and contractor
  operated buses.

13
Operations maintenance area

• A comprehensive review with recommendations will
  be completed by February. The review will look
  at costs, number and skills of employees as well
  as future needs.

14
Operations custodial area

• A comprehensive review with recommendations is to
  be completed by February. Study will not have
  job descriptions, quality of service, cost, and
  efficiencies with respect to both contract and
  division employees.

15
Operations buildings area

• A comprehensive review with recommendations will
  be undertaken by February in order to determine
  student capacity, suitability for emerging needs,
  implications for maintenance and repair, possible
  community needs, and two effectively match space
  with future student demographics.
• There is 25 more space for each Park West
  student than the provincial average.

16
Governance board evaluation

• The board is planning to complete work that was
  begun by Leroy Sloan on evaluation and policy
  development. This emphasizes of this philosophy
  of governance is on policy and data driven
  decisions.
• The board will also be examining plans to reduce
  their numbers from nine to seven trustees for the
  elections in October 2006.

17
Governance evaluation of CEO

• This is a yearly requirement by the Board of
  Education following a model put together by Leroy
  Sloan
• This will be completed prior to June 2006
• Board is to evaluate the CEO and not the work of
  administration

18
Fiscal sustainability

• Importance of local levy and financing education.
  Communication with the public on the rationale
  of budget decisions is critical
• Purpose and amount of surplus, use of Vision 37
  funds
• Need to keep infrastructure in line with
  educational needs and student numbers
• Staffing formula, number of buildings, class
  sizes, division staff, subject choices,
  technology, use and distribution of categorical
  funding

19
Governance board succession

• There will be elections for new board members in
  the fall of 2006
• The value of division boards and trustee input
  must be promoted
• Orientation of prospective and new trustees is
  important

20
Changing role of trustees

• There is a need to promote and advocate for the
  public education system. This also includes the
  way divisions are financed financed with a blend
  of provincial grants and access to a local levy.
• How do we effectively govern a continually
  diminishing jurisdiction with expanding needs and
  reduced resources?
• Will there be representation for possible new
  partnerships?

21
Division Priorities Highlights

• Maintenance of programs currently in place eg.
  Music, Special Ed clinicians, Reading Recovery
• Literacy and Numeracy Classroom support
• Partnerships and agreements with First Nation
  communities
• Leadership development for prospective
  school-based administrators. 12000
• Committees related to priorities maintained
• Second year of 45,000 Grant for assets
  development to emphasize citizenship.
• Support for inclusion
• Improve School Accessibility (Bill 13)

22
Highlights continued

• Notice Incentive for retiring teachers
• Purchase of one new bus
• Plan to reduced trustees from nine to seven
• Reduction of senior administration from 2.52 2.0
  full-time equivalents
• Elimination of 1 Bus route.
• Reduction of all other staff based on declining
  student numbers.

23
Total Enrollment
98/99 2543.5 99/00 2286.5 00/01
2248.0 01/02 2143.0 02/03
2131.0 03/04 2076.5 04/05
2065.5 05/06 2048.5 06/07 1915

• Instructions
• This is an embedded table from Microsoft Word.
• To edit this table you need to have Microsoft
  Word installed on your computer. You do not need
  to have Word installed to view the table.
• To edit this table simply double-click anywhere
  on the table. When youre done editing the
  table, click outside of the table to return to
  PowerPoint.

From 05/06 to 06/07 a decline of 133.50 F.T.E.
Students is projected. Provincially funded
students are projected to decline by 40.5
students. First Nations students are projected to
decline by 93 students
24
Student Enrollment
25
School Enrollment
26
School Teaching Staff
27
Teaching Staff Divisors

• Type of school of students K 8 Divisor
• K Grade 5 0 40 15
• K Grade 6 41 60 15.5
• K Grade 8 61 80 16.0
• 81-100 17.0
• 101 125 18.0
• gt126 18.5
•  
• K Senior 4 0-40 15.0
• 100 150 18.0
• 151 200 18.5
• gt 200 19.5
•  
• 7 Senior 4 0 100 18.5
•  
• Type of school of students S1 S4 Divisor
• 7 Senior 4 17
• S1 S4 16
• K S4 lt 100 16

28
Specialist Divisors

• School Admin K Senior 4 250 (min. .25)
• Resource K Senior 4 200
• Guidance 5 - Senior 4 350

29
Educational Assistants

• Block - one hour for 15 students
• Level 2 approximately 0.5 FTE E.A. for each
  student or as required
• Level 3 approximately 1.0 FTE E.A. for each
  student or as required

30
Secretaries

• Secretaries based on enrollment (hours allotted
  per day)
• K Senior 4 schools 1 - 50 1.5 hrs
• 51 100 3.0
• 101 150 4.5
• 151 200 6.0
• K 8 Schools 1- 50 1.5
• 51 100 3.0
• 101 150 4.5
• 151 200 6.0
• Grade 7 Senior 4 lt100 4.5
• 101 200 6
• Major Pratt 16.5 hrs

31
Librarians

• Librarians Based on enrollment but least amount
  of time is 1.5 hours
• Major Pratt 50/1
• K Senior 4 34/1
• K Grade 8 40/1
• 7 Senior 4 30/1
• Number of students per hour per day

32
Custodians/Bus drivers

• 5 schools with contract custodians
• 9 schools with custodian time based on the
  formula - 2900 Sq Ft 1 hr.
• 13 contractors with 22 routes
• 28 routes with 28 employee bus drivers.

33
Division Office Staff

• 01/02 02/03 03/04 04/05 05/06 0607
• C.E.O./Supt 2.00 1.00 1.00 1.00 1.00 1.00
• Supt. of Programs 1.00 1.00 1.00 1.00 1.00
• Secretary Treasurer 1.60 1.00 1.00 1.00 1.00 1.00
• Director of Operations 1.00 1.00 1.00 1.00 1.00
• Maintenance Supervisor 0.7 0 0 0 0 0
• Transportation Supervisor 0.7 0 0 0 0 0
• Student Services Coor. 2.00 1.00 1.00 1.00 1.00 1.
  00
• Curriculum Coordinator 1.00 0.75 0.50 0.50 0
• Div Office Support Staff 6.00 6.00 5.75 6.00 6.00
  6.00
• Total 13.00 12.00 11.50 11.50 11.50 11.00

34
Division Staff

• Pre amalgamation Amal. yr. yr. 2 yr. 3 yr. 4 yr
  5
• 01/02 02/03 03/04 04/05 05/06 0607
• Speech and Language 1.65 1.65 1.65 1.65 1.65 1.65
• Psychologist 1.05 1.05 1.05 1.05 1.05 1.05
• Information Technology 0.75 0.75 0.875 0.75 0.90 0
  .85
• Technicians 2.00 2.00 2.00 2.00 2.00 2.00
• I. T. Resource 0.375 0.375 0.25 0.25 0.25 0.25
• Counseling 0.50 0.50 0.50 0.50 0.50 0.50
• Field Foreman 0.5 0.5 0.5 0.5 0.50
• Maintenance 5.0 4.5 4.5 4.5 4.5 4.5
• Shop Foreman 0.5 0.5 0 0 0
• Mechanics 2.5 2.0 2.0 2.0 2.0 2.0
• Shop Secretary 0.5 0.5 .5
• Total 13.825 13.825 13.825 13.70 13.85 13.50

35
Total Employees FTE

• Division Office 11.0
• Division 13.85
• Teaching 133.975
• E.A.s (FTE based on 5.5 hr days) 56.45
• School Secretaries 12.4
• Librarians 8.716
• Custodians
• Contracts 5
• Non-contract (FTE 8 hrs) 9.375
• Bus drivers
• Contracts 22
• Non-contract 28

36
Vision 37

• 100,000.00 allocated to Schools
• Vision 37 plus Park West School Division
  Agreement 300,000 150,000 450,000 to support
  initiatives identified by School Administration
  Group.
• Identified to date
• Maplewood admin and Library software 5000
• Accounting software for all schools to meet new
  accounting standards. 16,000
• Internet software for all schools. 22,000
• Student summit costs 23,000
• Amount remaining in Vision 37 is 362,000

37
Surplus

• 2.232 Million 382,000 to support 05/06 school
  year
• Surplus used to support proposed 06/07 budget
  18,993
• Outstanding restructured debt 600,000
• Invoices for educational services in 2005-2006 of
  1,700,000
• Our surplus remains in line with the auditors
  recommendation

38
Assessment 2006/07
Total Assessment 356,788,590 10.39 increase
but Lowest in prov for a division our size
05/06 Per pupil assessment 162,493 Provincial
average 05/06 was 134,641 06/07 Per pupil
assessment 179,336
39
Provincial Revenue

• 2005/06 2006/07 Dif amt.
• Base Support 6,432,874 6,340,924 (91,950)
  -1.0
• Categorical Support 2,449,092 2,433,522
  15,570 -0.6
• Equalization 515,073 740,740
  225,667 43.8
• Amalgamation Guarantee 10,993
  0 (10,993) -100.0
• Total C.B.E. 9,408,032 9,515,186
  107,154 1.1
• D-Grant 90,800 102,507
  11,707 12.8
• Vocational Equipment 35,600 35,500
  -100 - 0.2 Total Support 9,534,432 9,6
  53,193 118,761 1.2

Also the Education rebate to Farms and homeowners
will put About another 1.1 million into
Provincial revenue
40
Revenues 2006/07

• Provincial 9,653,193
• Other Income
• Payroll Tax rebate 250,000
• Tuition Fees 1,127,250
• Substitute Fees 1,000
• Interest 10,000
• Transfer fees 15,600
• Other 7,300

Total Revenue before Special Levy 11,067,043.00
Down from last year by 525,661 or 4.5
41
Revenue 2006/07
42
Expenditures by Frame Categories
Blue 0607 Green 0506 Yellow 0405
Total Expenditures 17,835,877
05/06 Average cost per student 8,809.76 06/07
Average cost per student 9,313.77 Increase of
504.01 per student
Down from last year by 235,744 Or 1.3
43
Expenditure Summary
Green is 0607 Yellow is 0506
44
2006/2007 Special Levy Required

• Instructions
• This is an embedded table from Microsoft Word.
• To edit this table you need to have Microsoft
  Word installed on your computer. You do not need
  to have Word installed to view the table.
• To edit this table simply double-click anywhere
  on the table. When youre done editing the
  table, click outside of the table to return to
  PowerPoint.

Total Expenditure 17,832,535 Less
Provincial Revenue 9,653,193 Other
Revenue 1,413,850 Taken from surplus
18,933 Special Levy Requirement 6,746,559
45
Calculation of 2006 Special Levy
Special Levy Requirement 05/06 budget
6,096,917 Amt. Related to 05/06 included in 2005
2,707,031 Bal of 05/06 to be raised in
2006 3,389,886 Spec Req. 2006/2007
budget 6,746,559 Amt included in 2006 Spec
Levy 2,995,472 Surplus(applied)(raise)
0 2006 Special Levy for DSFM 409,859 2006
Special Levy for Division 6,385,385 Total
Special Levy 6,795,217
Increase of 649,642.00 0r 10.66
Estimate of 1.1 million will come as rebate from
the pro govt
5,649,901 from local rate payers
46
2006 Mill Rate
19.05 MILLS
Down .99 mills from last year or 4.9
2005 3th lowest provincially
Provincial Average for 2005 was 25.5 mills
47
Review
Declining enrollment of 133.5 students Reduce
Teaching staff as per divisors by
9.675 Secretaries and Librarians as per
divisors Division Office Staff reduce by
.5 Provincial revenue up by 1.2 Expenditures
down by 1.3 totalling 17,832,535 Cost per
student up by 504 4.9 increase in Special Levy
totally 6,795,217 Mill Rate is set at for 2006
is 19.05
48
THANK YOU

• Questions