Adding Tables, Charts, and Sm artArt Graphics to Slides

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Adding Tables, Charts, and Sm
artArt
Graphics to Slides

• Lesson 5

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Skills Matrix
SKILL MATRIX SKILL 3.1.1 Create a SmartArt
diagram 3.1.2 Create SmartArt diagrams from
bullet points 3.2.1 Add text to SmartArt
diagrams
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Skills Matrix
SKILL MATRIX SKILL 3.2.3 Add effects by using
Quick Styles 3.6.1 Insert charts 3.6.2 Change
chart types
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Skills Matrix
SKILL MATRIX SKILL 3.6.3 Format fill and other
effects 3.7.1 Insert tables in a slide
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Software Orientation

• PowerPoint Table

Table Tools Design tab
Column
Row
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Creating Tables

• Insert a Table

• Ways to insert a table
• Use the Insert Table dialog box
• Drag over the Table grid
• Draw a table with the Draw Table tool

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Creating Tables

• Insert a Table (cont.)

• Using the Insert Table dialog box
• Click Insert Table in a content placeholder
• Specify number of columns and rows
• PowerPoint displays the new table structure

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Creating Tables

• Insert a Table (cont.)

• Using the Table grid
• Click Table button on Insert tab
• Drag over the grid to select rows and columns

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Creating Tables

• Insert a Table (cont.)

• Using the Draw Table tool
• Click Draw Table on Table drop-down list
• Drag Draw Table pointer to create columns and rows

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Creating Tables

• Insert an Excel Worksheet

• Click Table button on Insert tab
• Click Excel Spreadsheet
• PowerPoint inserts small worksheet on slide

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Creating Tables

• Insert an Excel Worksheet (cont.)

• Drag a corner handle to resize worksheet
• Insert data as in Excel

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Creating Tables

• Insert an Excel Worksheet (cont.)

Excels Ribbon displays while worksheet object is
open
Hatched border indicates worksheet object is open
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Creating Tables

• Insert an Excel Worksheet (cont.)

• Other ways to insert Excel data on a slide
• Copy data in Excel and paste it on a slide
• Copy data in Excel and use Paste Special to embed
  the worksheet object
• Copy data in Excel and use Paste Special to link
  the worksheet object

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Creating Tables

• Insert an Excel Worksheet (cont.)

• About embedding and linking
• Embedded data is stored with destination file and
  uses source tools for editing
• Linked data is stored with source file and
  updates automatically when source file is changed

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Formatting Tables

• Apply a Quick Style to a Table

The Table Styles gallery contains many Quick
Style formats that can instantly transform a table
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Software Orientation

• PowerPoint Chart

Chart title
Vertical axis label
Vertical gridline
Vertical axis title
Horizontal gridline
Data marker
Legend
Horizontal axis label
Data series
Horizontal axis title
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Building Charts

• Insert a Chart

• Charts are visual representations of numerical
  data
• Use charts to help your audience understand
  trends or compare values
• Excel must be installed to take full advantage of
  charting capabilities

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Building Charts

• Insert a Chart (cont.)

• Start a new chart by
• Clicking the Insert Chart icon in any content
  placeholder
• Clicking the Chart button on the Insert tab

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Building Charts

• Insert a Chart (cont.)

• Then select a chart type in the Insert Chart
  dialog box

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Building Charts

• Insert a Chart (cont.)

PowerPoint and Excel display side by side showing
sample chart data in Excel and a sample chart in
PowerPoint
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Building Charts

• Insert a Chart (cont.)

• Key replacement data in the Excel worksheet
• PowerPoint chart updates as values are inserted
  in Excel

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Building Charts

• Insert a Chart (cont.)

• Adjust the range border to surround only the data
  to be charted

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Building Charts

• Insert a Chart (cont.)

• Other ways to create a chart
• Open a workbook in Excel to use as chart data
• Copy and paste data into Excel to create the
  chart
• Copy an Excel chart and paste it on a slide

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Building Charts

• Choose a Different Chart Type

• Select a new chart type in Change Chart Type
  dialog box
• Not all charts are interchangeable with other
  chart types

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Building Charts

• Apply a Different Chart Layout

• Use the Chart Layouts gallery to choose a
  different layout
• Layouts reposition, add, or remove elements to
  create custom looks

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Workplace Ready

• Choosing the Right Type of Chart

• Column charts show data changes over a period of
  time or compare items

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Workplace Ready
Choosing the Right Type of Chart (cont.)

• Bar charts are used to compare individual items

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Workplace Ready
Choosing the Right Type of Chart (cont.)

• Line charts display values over time or trends in
  data

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Workplace Ready
Choosing the Right Type of Chart (cont.)

• Pie charts show the relationship of an individual
  category to the sum of all categories

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Workplace Ready
Choosing the Right Type of Chart (cont.)

• Area charts show the amount of change over time
  as well as total value across a trend

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Formatting Charts with Quick Styles

• Apply a Quick Style to a Chart

Quick Styles make it easy to apply professional
design effects to a chart
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Formatting Charts with Quick Styles
Apply a Quick Style to a Chart (cont.)
Quick Styles apply theme colors in a variety of
ways to give charts a custom look
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Software Orientation

• Choosing a SmartArt Graphic

SmartArt types
Sample of layout
Description of current layout
Layouts for each type
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Adding SmartArt to a Slide

• About SmartArt Diagrams

• SmartArt diagrams are visual representations of
  information you want to communicate
• They show items of related information in a
  graphical way that is easy to understand

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• List diagrams display information that does not
  have to be in order

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Process diagrams show steps in a timeline or
  process

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Cycle layouts show a continual process

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Hierarchy layouts show levels of subordination

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Relationship layouts show connections between
  items

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Matrix layouts show how parts relate to a whole

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Adding SmartArt to a Slide

• About SmartArt Diagrams (cont.)

• Types of SmartArt diagrams
• Pyramid layouts show relationships in terms of
  proportion

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Adding SmartArt to a Slide

• Insert an Organization Chart

• To insert an organization chart
• Click Insert SmartArt Graphic icon in any content
  placeholder
• OR
• Click SmartArt button on Insert tab

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Adding SmartArt to a Slide

• Insert an Organization Chart (cont.)

• Click the Hierarchy type and select the
  Organization Chart layout

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Adding SmartArt to a Slide

• Insert an Organization Chart (cont.)

• The blank diagram displays on the slide along
  with the Text pane

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Adding SmartArt to a Slide

• Insert an Organization Chart (cont.)

• Organization chart terminology

Top-level shape
Assistant shape
Subordinate shapes
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Adding SmartArt to a Slide

• Add Text to a SmartArt Diagram

• To add text to a Smart Art diagram
• Click in a shape and key the text
• OR
• Key the text in the Text pane

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Adding SmartArt to a Slide

• Add Text to a SmartArt Diagram (cont.)

• Insert text in a shape
• Click in a shape and key the text
• Font size adjusts in all shapes to fit longest
  line in any shape

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Adding SmartArt to a Slide

• Add Text to a SmartArt Diagram (cont.)

• Insert text using the Text pane
• Click next to a bullet item in the Text pane and
  key shape text
• Text appears in diagram as it is keyed in Text
  pane

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Adding SmartArt to a Slide

• Add Text to a SmartArt Diagram (cont.)

• Diagrams may require entry of both shape text and
  bulleted text

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Adding SmartArt to a Slide
Convert a Bulleted List to a Diagram
Click a bulleted list, click Convert to SmartArt
button on Home tab, and then select a diagram
Choose from the supplied diagrams or click More
SmartArt Graphics
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Modifying SmartArt Graphics

• Apply a Quick Style to a SmartArt Diagram

• Click More in the SmartArt Styles group to
  display the SmartArt Quick Styles
• Click a style to apply to the entire diagram

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Summary

• You Learned How to

• Insert a table
• Insert an Excel worksheet
• Apply a Quick Style to a table

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Summary

• You Learned How to (cont.)

• Insert a chart from a content placeholder
• Choose a different chart type
• Apply a different chart layout

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Summary

• You Learned How to (cont.)

• Apply a Quick Style to a chart
• Insert a SmartArt diagram
• Apply a Quick Style to a SmartArt diagram