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Adding Tables, Charts, and Sm artArt Graphics to Slides

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Click the Hierarchy type and select the Organization Chart layout ... The blank diagram displays on the along with the Text pane ... – PowerPoint PPT presentation

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Title: Adding Tables, Charts, and Sm artArt Graphics to Slides


1
Adding Tables, Charts, and Sm
artArt
Graphics to Slides
  • Lesson 5

2
Skills Matrix
SKILL MATRIX SKILL 3.1.1 Create a SmartArt
diagram 3.1.2 Create SmartArt diagrams from
bullet points 3.2.1 Add text to SmartArt
diagrams
3
Skills Matrix
SKILL MATRIX SKILL 3.2.3 Add effects by using
Quick Styles 3.6.1 Insert charts 3.6.2 Change
chart types
4
Skills Matrix
SKILL MATRIX SKILL 3.6.3 Format fill and other
effects 3.7.1 Insert tables in a slide
5
Software Orientation
  • PowerPoint Table

Table Tools Design tab
Column
Row
6
Creating Tables
  • Insert a Table
  • Ways to insert a table
  • Use the Insert Table dialog box
  • Drag over the Table grid
  • Draw a table with the Draw Table tool

7
Creating Tables
  • Insert a Table (cont.)
  • Using the Insert Table dialog box
  • Click Insert Table in a content placeholder
  • Specify number of columns and rows
  • PowerPoint displays the new table structure

8
Creating Tables
  • Insert a Table (cont.)
  • Using the Table grid
  • Click Table button on Insert tab
  • Drag over the grid to select rows and columns

9
Creating Tables
  • Insert a Table (cont.)
  • Using the Draw Table tool
  • Click Draw Table on Table drop-down list
  • Drag Draw Table pointer to create columns and rows

10
Creating Tables
  • Insert an Excel Worksheet
  • Click Table button on Insert tab
  • Click Excel Spreadsheet
  • PowerPoint inserts small worksheet on slide

11
Creating Tables
  • Insert an Excel Worksheet (cont.)
  • Drag a corner handle to resize worksheet
  • Insert data as in Excel

12
Creating Tables
  • Insert an Excel Worksheet (cont.)

Excels Ribbon displays while worksheet object is
open
Hatched border indicates worksheet object is open
13
Creating Tables
  • Insert an Excel Worksheet (cont.)
  • Other ways to insert Excel data on a slide
  • Copy data in Excel and paste it on a slide
  • Copy data in Excel and use Paste Special to embed
    the worksheet object
  • Copy data in Excel and use Paste Special to link
    the worksheet object

14
Creating Tables
  • Insert an Excel Worksheet (cont.)
  • About embedding and linking
  • Embedded data is stored with destination file and
    uses source tools for editing
  • Linked data is stored with source file and
    updates automatically when source file is changed

15
Formatting Tables
  • Apply a Quick Style to a Table

The Table Styles gallery contains many Quick
Style formats that can instantly transform a table
16
Software Orientation
  • PowerPoint Chart

Chart title
Vertical axis label
Vertical gridline
Vertical axis title
Horizontal gridline
Data marker
Legend
Horizontal axis label
Data series
Horizontal axis title
17
Building Charts
  • Insert a Chart
  • Charts are visual representations of numerical
    data
  • Use charts to help your audience understand
    trends or compare values
  • Excel must be installed to take full advantage of
    charting capabilities

18
Building Charts
  • Insert a Chart (cont.)
  • Start a new chart by
  • Clicking the Insert Chart icon in any content
    placeholder
  • Clicking the Chart button on the Insert tab

19
Building Charts
  • Insert a Chart (cont.)
  • Then select a chart type in the Insert Chart
    dialog box

20
Building Charts
  • Insert a Chart (cont.)

PowerPoint and Excel display side by side showing
sample chart data in Excel and a sample chart in
PowerPoint
21
Building Charts
  • Insert a Chart (cont.)
  • Key replacement data in the Excel worksheet
  • PowerPoint chart updates as values are inserted
    in Excel

22
Building Charts
  • Insert a Chart (cont.)
  • Adjust the range border to surround only the data
    to be charted

23
Building Charts
  • Insert a Chart (cont.)
  • Other ways to create a chart
  • Open a workbook in Excel to use as chart data
  • Copy and paste data into Excel to create the
    chart
  • Copy an Excel chart and paste it on a slide

24
Building Charts
  • Choose a Different Chart Type
  • Select a new chart type in Change Chart Type
    dialog box
  • Not all charts are interchangeable with other
    chart types

25
Building Charts
  • Apply a Different Chart Layout
  • Use the Chart Layouts gallery to choose a
    different layout
  • Layouts reposition, add, or remove elements to
    create custom looks

26
Workplace Ready
  • Choosing the Right Type of Chart
  • Column charts show data changes over a period of
    time or compare items

27
Workplace Ready
Choosing the Right Type of Chart (cont.)
  • Bar charts are used to compare individual items

28
Workplace Ready
Choosing the Right Type of Chart (cont.)
  • Line charts display values over time or trends in
    data

29
Workplace Ready
Choosing the Right Type of Chart (cont.)
  • Pie charts show the relationship of an individual
    category to the sum of all categories

30
Workplace Ready
Choosing the Right Type of Chart (cont.)
  • Area charts show the amount of change over time
    as well as total value across a trend

31
Formatting Charts with Quick Styles
  • Apply a Quick Style to a Chart

Quick Styles make it easy to apply professional
design effects to a chart
32
Formatting Charts with Quick Styles
Apply a Quick Style to a Chart (cont.)
Quick Styles apply theme colors in a variety of
ways to give charts a custom look
33
Software Orientation
  • Choosing a SmartArt Graphic

SmartArt types
Sample of layout
Description of current layout
Layouts for each type
34
Adding SmartArt to a Slide
  • About SmartArt Diagrams
  • SmartArt diagrams are visual representations of
    information you want to communicate
  • They show items of related information in a
    graphical way that is easy to understand

35
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • List diagrams display information that does not
    have to be in order

36
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Process diagrams show steps in a timeline or
    process

37
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Cycle layouts show a continual process

38
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Hierarchy layouts show levels of subordination

39
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Relationship layouts show connections between
    items

40
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Matrix layouts show how parts relate to a whole

41
Adding SmartArt to a Slide
  • About SmartArt Diagrams (cont.)
  • Types of SmartArt diagrams
  • Pyramid layouts show relationships in terms of
    proportion

42
Adding SmartArt to a Slide
  • Insert an Organization Chart
  • To insert an organization chart
  • Click Insert SmartArt Graphic icon in any content
    placeholder
  • OR
  • Click SmartArt button on Insert tab

43
Adding SmartArt to a Slide
  • Insert an Organization Chart (cont.)
  • Click the Hierarchy type and select the
    Organization Chart layout

44
Adding SmartArt to a Slide
  • Insert an Organization Chart (cont.)
  • The blank diagram displays on the slide along
    with the Text pane

45
Adding SmartArt to a Slide
  • Insert an Organization Chart (cont.)
  • Organization chart terminology

Top-level shape
Assistant shape
Subordinate shapes
46
Adding SmartArt to a Slide
  • Add Text to a SmartArt Diagram
  • To add text to a Smart Art diagram
  • Click in a shape and key the text
  • OR
  • Key the text in the Text pane

47
Adding SmartArt to a Slide
  • Add Text to a SmartArt Diagram (cont.)
  • Insert text in a shape
  • Click in a shape and key the text
  • Font size adjusts in all shapes to fit longest
    line in any shape

48
Adding SmartArt to a Slide
  • Add Text to a SmartArt Diagram (cont.)
  • Insert text using the Text pane
  • Click next to a bullet item in the Text pane and
    key shape text
  • Text appears in diagram as it is keyed in Text
    pane

49
Adding SmartArt to a Slide
  • Add Text to a SmartArt Diagram (cont.)
  • Diagrams may require entry of both shape text and
    bulleted text

50
Adding SmartArt to a Slide
Convert a Bulleted List to a Diagram
Click a bulleted list, click Convert to SmartArt
button on Home tab, and then select a diagram
Choose from the supplied diagrams or click More
SmartArt Graphics
51
Modifying SmartArt Graphics
  • Apply a Quick Style to a SmartArt Diagram
  • Click More in the SmartArt Styles group to
    display the SmartArt Quick Styles
  • Click a style to apply to the entire diagram

52
Summary
  • You Learned How to
  • Insert a table
  • Insert an Excel worksheet
  • Apply a Quick Style to a table

53
Summary
  • You Learned How to (cont.)
  • Insert a chart from a content placeholder
  • Choose a different chart type
  • Apply a different chart layout

54
Summary
  • You Learned How to (cont.)
  • Apply a Quick Style to a chart
  • Insert a SmartArt diagram
  • Apply a Quick Style to a SmartArt diagram
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