European Forum of Official Gazettes 20042008 the Secretariat looks back on the Forums first 5 years - PowerPoint PPT Presentation


PPT – European Forum of Official Gazettes 20042008 the Secretariat looks back on the Forums first 5 years PowerPoint presentation | free to view - id: 1daacd-ZDc1Z


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation

European Forum of Official Gazettes 20042008 the Secretariat looks back on the Forums first 5 years


European Forum of Official Gazettes 20042008 the Secretariat looks back on the Forums first 5 years – PowerPoint PPT presentation

Number of Views:62
Avg rating:3.0/5.0
Slides: 17
Provided by: berg86


Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: European Forum of Official Gazettes 20042008 the Secretariat looks back on the Forums first 5 years

European Forum of Official Gazettes 2004-2008-
the Secretariat looks back on the Forums first 5
years -
  • Forum fifth annual meeting
  • Madrid
  • 25-26 September 2008

  • I. From Luxembourg/Vienna to Madrid (a short
  • II. Establishment (form, objectives, name,
    composition, statutes)
  • III. Governance (organisation, language,
    working atmosphere, chair and secretariat)
  • IV. Achievements

I. From Luxembourg/Vienna to Madrida short
  • Proposal submitted in Luxembourg, April 2003
    (Meeting of directors present at the celebration
    of the 50th anniversary of the Official Journal
    of the EU)
  • Established in Vienna, September 2004 (inaugural
  • Annual meetings
  • Copenhagen Sept. 2005
  • Ljubljana Sept. 2006
  • Helsinki/Tallinn June 2007
  • Madrid Sept. 2008

  • Next meetings
  • (special meeting)
  • Paris 10-12 Dec.2008
  • -------------------------------------------
  • (annual meetings)
  • London 10-11 Sept. 2009
  • Vilnius in 2010
  • Rome in 2011

II. Establishment
  • Organisational form
  • Objectives
  • Name
  • Composition
  • Statutes

Organisational form
  • Main question in April 2003
  • Majority of directors present at the ad-hoc
    meeting in Luxembourgwere in favour of an
    informal platform
  • Solution
  • no incorporation or non-profit association, but
  • informal co-operation, a "forum"
  • Each year one official gazette sponsors a
    meetingand takes responsibility for presiding
    over the Forum for a year.
  • The Publications Office of the EC provides the

  • Exchange of experiences(coming together)
  • Study of technological and other common
    questions(working groups)
  • Documentation(was not part of the original

  • Forum of what?
  • official journals official gazettes ?
    official gazettes legal gazettes ?
  • The preparatory work for the Forum was done in
    French "Forum des journaux officiels"
  • The issue of the distinction between official
    gazette legal gazette (Amtsblatt
    Gesetzblatt) came up only after the foundation.
  • "Forum of the official gazettes of the EU"
    or "European Forum of Official Gazettes" ?
  • The Zeitgeist of the years 2003-2004(Constitution
    Treaty July 2003, Enlargement May 2004, but in
    2005 FR and NL referenda)
  • Despite the name chosen in 2004, the Forum has
    been more an EU than a pan-European association

  • Issue, linked to (both aspects of) the naming
  • Issue of official gazettes that do not publish
  • The Forum is an association of legal gazettes
  • Pure official gazettes may be admitted to working
  • Issue of participating countries
  • Situation in 2003/2004 (EU Member States Forum
  • Amendment to the Statutes (EU candidate countries
    Forum Members)
  • Permanent observer status for European countries
    outsidethe EU ?
  • What about non-European observers ?
  • Rules regarding membership have been left

  • Very solemn wording proposed by the Pinto
    Group(Legal gazettes from Portugal, France and
    the Czech Republic)
  • Adopted at the inaugural meeting in Vienna
  • Amended once, a year later in Copenhagen
  • adaptation of the text to the real life of the
  • EU candidate countries become full Forum members
  • status of official gazettes that do not publish

III. Governance
  • Hybrid framework (no EU group, but use of EU
  • No language issues (The Forum is potentially
    multilingual. English is the lingua franca)
  • Working atmosphere(from mutual respect to
  • Chair and secretariat (how decisions are taken)

Hybrid framework
  • The Forum is not an EU group, but uses (parts of)
    the EU infrastructure
  • The Forum governance is "multicultural" compared
    to EU working groups or the Council of Europe
  • Advantages of the hybrid ( free) framework
  • efficiency, flexibility, no red tape
  • legitimate solutions for political issues
    based on the policy of the European Commission
  • cultural differences not straight jacketed but
    felt as an asset

No language issue
  • Although English is the "lingua franca, all
    languagesare welcome.
  • As the Forum has no funds of its own, the cost of
    translation or interpretation has to be covered
    by the organisation wishing to use other
  • In practice
  • Use of the local languages at some of the
    meetings (in Vienna, Ljubljana, Tallinn and,
    now, in Madrid not in Copenhagen and Helsinki)
  • At the first 4 meetings, the organisers offered
    interpretation for FR and DE, the main foreign
    languages of some delegates.

Working atmosphere
  • From mutual respect to friendship
  • This atmosphere makes it possible that
  • during the preparation of the annual meetings,
    the secretariat becomes part of the host team
  • the legal gazettes of two countries organise
    together an annual meetingin their capitals (not
    to speak of the boat)
  • The cordial atmosphere diminishes the risk of
    typical cross-cultural traps when working
  • use of a foreign language, lack of tact, lack of
    openness, crossing offunctional boundaries, etc.

Chair and secretariat
  • Decision-making
  • The Chair (President Vice-Presidents
    Secretariat) meet 2-3 times per year(sometimes
    the Chairpersons of the working groups are
    invited as well).
  • Decisions are taken carefully and pragmatically
    (the scope of the decisions is limited to the
    concrete issue).
  • Relationship Chair-Secretariat
  • A true partnership.
  • Chair and Secretariat have always been on the
    same wavelength.
  • Bonds of friendship have been created, - not
    only between the Secretariat and the different
    Chairpersons, - but also between the Secretariat
    and the Forum Members.

IV. Achievements
  • What has been the outcome of the undertaking
    launched in Luxembourg five years ago?
  • a Europe-wide documentation on the publication of
    legislationand of the access to it
  • Working group reports (XML, Data capturing at the
    source, Authenticity, Archiving, Access
    financing models, Consolidation, )
  • Directory (in 2009) Guide
  • the tradition of successful annual meetings of
    the directors oflegal gazettes
  • an efficient network of legal gazettes in Europe
  • and which is the most important achievement?