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Workforce Investment Act Standardized Record Data (WIASRD)

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Title: Workforce Investment Act Standardized Record Data (WIASRD)


1
Workforce Investment Act Standardized Record Data
(WIASRD)
2005 Revisions
  • Performance and Technology Office
  • Employment and Training Administration, USDOL
  • etaperforms_at_dol.gov

2
WIASRD - General Instructions
  • Purposes of the WIASRD
  • Establish a core set of data elements and
    specifications to describe the characteristics,
    activities, and outcomes of individuals served by
    WIA programs (including NEGs)
  • Enhance program management, budget development
    activities, and evaluation of the WIA programs by
    facilitating the collection and reporting of
    consistent and comparable data on participants
    and
  • Better inform the Administration, Congress and
    other stakeholders about WIA program performance
    results.

3
WIASRD - General Instructions
  • Programs covered by WIASRD
  • WIA Adult
  • WIA Dislocated Worker
  • WIA Youth
  • National Emergency Grants (NEGs)
  • WIASRD specifications cover local formula
  • and statewide reserve fund activities

Special Note Statewide reserve fund activities
that do not involve the enrollment of individuals
to receive services are not covered by WIASRD
4
WIASRD - General Instructions
  • WIASRD follows a comma-delimited format
  • Contains information on participant
    characteristics, services/benefits, and outcomes
    achieved
  • Submitted electronically on an annual basis
  • Note If due date falls on Saturday or Sunday,
    WIASRD
  • files are due the Friday before

5
WIASRD - General Instructions
  • A single WIASRD file is submitted on each
    individual for each period of participation
    across the WIA programs in the state
  • Entry into other partner programs
    (e.g., TAA, Labor Exchange) can extend the period
    of participation in the WIA programs
  • Establishes a common exit date for all programs
  • Measures performance at the same time
  • Updated WIASRD files are submitted in each
    subsequent year until all outcome data is
    complete

6
WIASRD - General Instructions
  • A universe of WIASRD files are submitted for the
    following individuals (no sampling option)
  • All participants who receive WIA Adult formula
    funded services and exit the program
  • All participants who receive WIA Dislocated
    Worker formula funded services and exit the
    program
  • All participants who receive WIA Youth formula
    and 15 statewide funded services and either . .
    .
  • Exit from the program or
  • Achieve reportable outcomes while participating
    in the program
  • All other participants who receive Statewide 15
    funded services and exit the program
  • Except for HCTC grants, all participants who
    receive NEG funded services and exit the program

7
WIASRD - General Instructions
  • States are not required to submit WIASRD files on
    . . .
  • Participants who receive self-services and
    informational activities only
  • Participants in statewide 15 activities that do
    not involve enrollment to receive services
  • Research or evaluation studies
  • Pilot or demonstration programs

8
Questions/Comments on WIASRD General Instructions
9
Overview of Record Layout
  • WIASRD contains three (3) major sections of data
  • Individual Information
  • Program Activities and Service Information
  • Program Outcomes Information

Element Name
Definitions/Reporting Instructions
Coding Values
Sequence Number
Data Type/ Field Size
10
Overview of Record Layout
Assumes that all available data elements for
the Skill Attainment and Literacy and Numeracy
Gains measures would be collected. The total
required data collection in these WIASRD sections
will vary significantly depending on the needs of
the youth customer.
11
WIASRD - Special Note
  • Self-Service Data Collection
  • WIASRD does not specify data collection
    requirements for self-service participants
  • States may use WIASRD specifications to prepare
    records for generating aggregate self-service
    counts
  • WIA Quarterly/Annual report specifications
    provide standardized reporting logic based on
    WIASRD elements
  • Minimum customer data collection requirements
    (same as ES/VETS programs)
  • Individual Identifier Element 101
  • Equal Opportunity Information Element 102 110
  • Employment Status Element 115
  • Other WIASRD elements will be used as well, but
    do not directly burden the self-service customer

12
WIASRD - 2005 Revisions
  • In Bold Blue Text (Element )
  • Reflects new data collection and/or important
    changes in either reporting instructions,
    definitions, or coding values
  • In Underlined Red Text (Element )
  • Reflects new data collection item and/or
    important changes in either reporting
    instructions, definitions, or coding values and
  • Modification impacts performance calculations on
    Quarterly or Annual Reports

13
WIASRD Section I
  • Individual Identifier (Element 101)
  • Not a Social Security Number
  • Alternate ID or encrypted SSN
  • Must identify the same person in . . .
  • Every period of participation in the state
  • Every local area across the state
  • Situations where the individual receives services
    from Wagner-Peyser, VETS, and/or TAA programs

14
WIASRD Section I
  • Equal Opportunity Data (Elements 102 - 110)
  • Self-identified by the individual and voluntary
  • Except where required for program eligibility
    (e.g., age)
  • Collapsed existing disability codes into Yes/No
    only
  • Ethnicity must be collected separately from and
    before race
  • Data collection forms must allow individuals to
    self-identify more than one category of race
  • Eliminated No coding values for racial
    categories
  • Special code
  • Record 0 or blank if individual does not
    self-identify
  • Missing data will be accepted no minimum
    percentage

15
WIASRD Section I
  • Veteran Status (Element 111)
  • Aligned coding values and definitions with new
    requirements in Jobs for Veterans Act
  • Current WIASRD WIASRD Revision (2005)
  • 1 Yes, lt 180 days 1 Yes, lt 180 days
  • 2 Yes, gt 180 days 2 Yes, Eligible Veteran
  • 3 No 3 Other Eligible Person
  • 4 No

16
WIASRD Section I
  • Campaign Veteran (Element 112)
  • Aligned coding values with new requirements in
    Jobs for Veterans Act
  • Eliminated separate classification for
    Vietnam-Era veterans
  • Current WIASRD WIASRD Revision (2005)
  • 1 Yes 1 Yes
  • 2 Yes, Vietnam-Era Veteran 2 No
  • 3 No

17
WIASRD Section I
  • Employment Status (Element 115)
  • Aligned definition with TEGL 28-04 for common
    measures
  • Added separate coding value for workers who
    received notice of layoff or separation from
    military
  • Current WIASRD WIASRD Revision (2005)
  • 1 Employed 1 Employed
  • 2 Not Employed 2 Employed, but Received
    Notice of Termination of Employment or
    Military Separation
  • 3 Not Employed

18
WIASRD Section I
  • Highest School Grade (Element 122)
  • Revised coding values to separate school grades
    completed from degree achievement
  • 00 No School Grades Completed
  • 01 12 Number of Secondary School Grades
    Completed
  • 13 15 Number of Post-Secondary School Grades
    Completed
  • 16 Bachelors Degree or Equivalent
  • 17 Education Beyond the Bachelors Degree
  • 87 Attained High School Diploma
  • 88 Attained GED or Equivalent
  • 89 Attained Certificate of Attendance/Completi
    on (youth w/ disabilities)
  • 90 Attained Other Post-Secondary Degree or
    Certificate

19
WIASRD Section I
  • Homeless/Runaway Youth (Element 125)
  • Expanded data collection to cover WIA Adult
    customers who receive intensive and training
    services
  • Offender (Element 126)
  • Expanded data collection to cover WIA Adult
    customers who receive intensive and training
    services
  • School Status at Participation (Element 129)
  • Add a separate code for Alternative School
  • Current WIASRD WIASRD Revision (2005)
  • 1 Student, H.S. or Less 1 In-School, H.S.
    or Less
  • 2 Student, Attending Post H.S. 2
    In-School, Alternative School
  • 3 Not Attending School H.S. Dropout 3
    In-School, Post H.S.
  • 4 Not Attending School H.S. Graduate 4 Not
    attending school or H.S. Dropout
  • 5 Not attending school H.S. Graduate

20
WIASRD Section I
  • Foster Care Youth (Element 131)
  • New data collection item for youth 14 - 21
  • Individual is a person who is in foster care or
    has been in the foster care system

Special Note Regarding WIASRD Section I Data
Collection All data elements contained in
WIASRD Section I must be collected from the
individual at program participation and should
not be updated.
21
Questions/Comments on WIASRD Section I
22
WIASRD Section II.A
  • Date of Program Participation (Element 302)
  • Date of first service following a determination
    of eligibility to participate in the program
  • If served by multiple programs, record the
    earliest date of first service

1st Program

2nd Program

Nth Program

90 calendar days no service
Common Period of Participation
Date of Exit
Date of Participation
23
WIASRD Section II.A
  • WIA/NEG Program Funding Codes
    (Elements 304 - 313c)
  • Classifies program participants into one or more
    WIA programs, including NEGs, for calculating
    performance
  • Participants are counted in the measures for all
    program funding streams in which they are
    co-enrolled
  • Only two (2) program funding elements were
    changed to simplify the performance groups
  • Dislocated Worker Statewide 15 replaced
    Displaced Homemaker Statewide 15 (old WIASRD
    308)
  • Adult Statewide 15 replaced Other Statewide 15
    (old WIASRD 310)

24
WIASRD Section II.A
PERFORMANCE GROUP
WIASRD ELEMENTS
Adult (local formula) Element 304
Adult
Adult (15 statewide) Element 310
OR
DW (local formula) Element 305
DW (15 statewide) Element 308
OR
Dislocated Worker
Rapid Response (addl assistance) Element 312
OR
NEG Project ID Element 313a
2nd NEG Project ID Element 313b
OR
National Emergency Grant
3rd NEG Project ID Element 313c
OR
25
WIASRD Section II.A
PERFORMANCE GROUP
WIASRD ELEMENTS
Youth (local formula) Element 306
Youth (15 statewide) Element 307
OR
AND
14 - 21
Youth
Age at Participation Elements 102, 302
14 - 18
Younger Youth
19 - 21
Older Youth
26
WIASRD Section II.A
  • Other Reasons for Exit (Element 327)
  • Aligned coding values with common measures policy
    guidance
  • States may define additional codes for management
    purposes, but should be mapped as either 00 or
    blank on WIASRD
  • Current WIASRD WIASRD Revision (2005)
  • 1 Institutionalized 01 Institutionalized
  • 2 Health/Medical 02 Health/Medical
  • 3 Deceased 03 Deceased
  • 8 Reservist Called to Active Duty 04 Family
    Care
  • 05 Reservists Called to Active Duty
  • 06 Relocated to Mandated Residential
    Program

27
WIASRD Section II.A
  • Other Important Changes
  • Rapid Response (Element 311)
  • Now a required Yes/No data collection item for
    dislocated workers
  • Trade Adjustment Assistance (Element 319)
  • Now a required data collection item for adults
    and dislocated workers no longer optional
  • Wagner-Peyser Act (Element 322)
  • Now a required data collection item for all WIA
    programs no longer optional
  • Eliminated the following partner program
    elements
  • NAFTA-TAA (old WIASRD 320)
  • Welfare-to-Work (old WIASRD 324)
  • Community Service Block Grant
    (old WIASRD 325)

28
Questions/Comments on WIASRD Section II.A
29
WIASRD Section II.B
  • Received Core Self-Services (Element 331)
  • Date of First Staff-Assisted Core Service
    (Element 332)
  • New data collection items for adults and
    dislocated workers
  • Used to establish performance groups to . . .
  • Generate aggregate self-service counts
  • Exclude self-service participants from WIA
    performance calculations
  • Include participants who receive more than
    self-services are included in WIA performance
    calculations

30
WIASRD Section II.B
WIASRD ELEMENTS
PERFORMANCE GROUP
Yes Received Self-Services Element 331
No Staff Core Services Element 332
No Intensive Services Element 334
Self-Services ONLY
AND
No Date Entered Training Element 335
No Type of Training 1 Element 340
Yes Staff Core Services Element 332
Yes Intensive Services Element 334
OR
More Than Self-Services
Yes Date Entered Training Element 335
OR
Yes Type of Training 1 Element 340
31
WIASRD Section II.B
  • Date Entered Training (Element 335)
  • Replaced Date of First Training Service
    (old WIASRD 333)
  • Date Completed Training (Element 336)
  • New data collection item
  • If multiple training services are provided,
    record the most recent date completed training
  • Both elements are used to . . .
  • Generate quarterly aggregate training counts and
  • Include participants who receive more than
    self-services in WIA performance calculations

32
WIASRD Section II.B
  • Type of Training Service (Elements 340 and 341)
  • Restructured coding values to provide more detail
    on the types of training services provided
  • States have the option of recording a 2nd type of
    training service
  • If multiple training services are provided,
    states can record the two (2) most recent types
    of training
  • Coding values include the following
  • 1 On-the-Job Training
  • 2 Skill Upgrading Retraining
  • 3 Entrepreneurial Training
  • 4 Adult Education/Literacy Activities in
    Combination w/Training
  • 5 Customized Training
  • 6 Other Occupational Skills Training

33
WIASRD Section II.B
  • Occupational Skill Coding (Elements 342 and
    603)
  • Eliminated Occupational Code Type fields (old
    WIASRD 339 and 604)
  • All occupational coding for training and, where
    available, employment will follow the ONET
    Classification System
  • Conversion tables are available at the National
    Crosswalk Service Center at http//www.xwalkcenter
    .org
  • Record as many ONET digits as are available pad
    rest of the field with 0s
  • If multiple training services are provided,
    record ONET code for the most recent training
    service
  • If participant had multiple jobs, record ONET
    code of the most recent job held

34
WIASRD Section II.B
  • Other Important Changes
  • Received Disaster Relief Assistance (Element
    330)
  • New data collection item (Yes/No) for
    participants who received disaster assistance
    under a NEG
  • Received Workforce Info Services (Element 333)
  • New data collection item (Yes/No) for all WIA
    program participants
  • Pell Grant Recipient (Element 338)
  • Moved data collection out of Section I
    Individual Information
  • Received Pre-Vocational Activities (Element
    339)
  • Name change from old WIASRD 335
  • Does not include basic skills activities provided
    as an intensive service

35
WIASRD Section II.C
  • Enrolled in Education (Element 343)
  • New data collection item for all youth
    (14 21)
  • Used to calculate Attainment of Degree or
    Certificate measure
  • Related to receipt of services rather than a
    participant characteristic
  • States should record 1 Yes if . . .
  • Youth was already enrolled in education at the
    time of participation or
  • Youth became enrolled in education at any point
    while participating in the program

36
Questions/Comments on WIASRD Sections II.B and
II.C
37
WIASRD Section III.A
  • Employed 1st Quarter After Exit (Element 601)
  • Wage records are the primary data source for
    employment
  • Use code 3 if employment information is not yet
    available
  • Have not matched wage records or
  • Have not completed supplemental data collection
  • Supplemental data may be used if not found in the
    wage records

Special Note Data collection expanded to
include all WIA Youth (ages 14 21) to
calculate the Placement in Employment
or Education common measure.
38
WIASRD Section III.A
  • Type of Employment Match 1st Quarter After Exit
    (Element 602)
  • Replaced the Source of Supplemental Data field
    (old WIASRD 602)
  • Expanded coding options to provide additional
    detail on data source of employment
  • More than one data source of employment?
  • Record the data source for which the individual's
    earnings are greatest
  • Coding values include the following
  • 1 UI Wage Records (In-State WRIS)
  • 2 Federal Employment Records (OPM, USPS)
  • 3 Military Employment Records (DOD)
  • 4 Other Administrative Wage Records
  • 5 Supplemental Data Collection (e.g., surveys,
    employer verification)
  • 6 Information Not Yet Available

39
WIASRD Section III.A
  • Additional Employment Information
    (Elements 603 605)
  • Based on employment in the first quarter after
    the exit quarter
  • Information can be about any job held after exit
  • Not necessarily the job recorded for data element
    601
  • This flexibility is intended to reduce burden
  • Eliminated collection of Method for Determining
    Training-Related Employment (old WIASRD 606)

40
WIASRD Section III.A
  • Employment in 2nd, 3rd, and 4th Quarters After
    Exit (Elements 606, 608, and 610)
  • Similar format to employment in 1st quarter after
    the exit quarter
  • Data source fields to document employment should
    be recorded in elements 607, 609, and 611
  • More than one data source of employment?
  • Record the data source for which the individual's
    earnings are greatest
  • Eliminated the 5th quarter of post-program
    employment and earnings
  • All 12-month employment and earnings calculations
    now use the 4th Quarter after exit

41
WIASRD Section III.B
  • Pre-Post Program Earnings (Elements 612 618)
  • Eliminated 2nd and 3rd quarter earnings prior to
    dislocation (old WIASRD 613 and 615)
  • New data collection for 1st quarter prior to
    participation
  • 1st and 3rd quarter post-program earnings are now
    collected for WIA Younger Youth to calculate the
    placement and retention measures

42
WIASRD Section III.B
  • Pre-Post Program Earnings (Elements 612 618)
  • If participant appears in multiple wage record
    systems, quarterly earnings should be summed
    across all data sources
  • If participant has multiple employers within the
    same quarter, earnings should be summed across
    all employers
  • 8.2 digit field, include the decimal point
  • Special earnings code
  • Record 999999.99 if data are not yet available

43
Questions/Comments on WIASRD Sections III.A and
III.B
44
WIASRD Section III.C
  • Type of Credential (Elements 619)
  • Definition of credential is the same as TEGL 7-99
  • Credentials can be attained during participation
    or by the end of the 3rd quarter after exit
  • Only applies to . . .
  • Adults and dislocated workers who receive
    training services only and
  • Older youth population
  • Used only to calculate current WIA credential
    measures not the Attainment of Degree or
    Certificate common measure
  • Core coding values have not changed
  • Special code
  • Record 0 if individual received training, but did
    not attain a recognized credential

45
WIASRD Section III.C
  • Attained Degree or Certificate (Element 668)
  • New data collection item for WIA Older Youth
  • Used to calculate the Younger Youth Diploma or
    Equivalent Rate and Attainment of Degree or
    Certificate common measure
  • Date Attained Degree or Certificate (Element
    669)
  • Data collection expanded to all WIA Youth
    (ages 14 - 21)
  • Current WIASRD WIASRD Revision (2005)
  • 1 Attained H.S. Diploma 1 Attained H.S.
    Diploma
  • 2 Attained GED or Equivalent 2 Attained
    GED or Equivalent
  • 3 Attending School at Exit 3 Attained
    Other Certificate
  • 4 Did Not Attain Diploma or Equivalent 4
    Did Not Attain Diploma or Equivalent

46
WIASRD Section III.C
  • School Status at Exit (Element 670)
  • New data collection item for all youth (14 - 21)
  • Unlike current WIASRD, school status at exit is
    collected separately from attainment of degree or
    certificate
  • Used to calculate Younger Youth Diploma or
    Equivalent and Retention Rate Measures
  • Coding values are the same as School Status at
    Participation (Element 129)

47
WIASRD Section III.C
  • Youth Placement and Retention Information
    (Elements 671 and 672)
  • Data collection applies to all youth (14 - 21)
  • Eliminated Older Youth placement and retention in
    post-secondary education or advanced training
    (old WIASRD 622 and 623)
  • Consolidated data collection into the following
    values
  • 1 Entered/In Post-Secondary Education
  • 2 Entered/In Advanced Training
  • 3 Entered/In Military Service
  • 4 Entered/In a Qualified Apprenticeship
  • Job placement (1st Qtr) and retention (3rd Qtr)
    is now captured through employment and wage
    record fields

48
Questions/Comments on WIASRD Sections III.C
49
WIASRD Section III.D
  • Literacy/Numeracy Assessment Data
    (Element Series 700)
  • All 700 series data items are new
  • Used to calculate performance under Youth
    Literacy and Numeracy Gains common measure
  • Data are organized by Type of Assessment Test
    (Element 702) and Functional Area (Element
    703)

Special Note States are encouraged to begin
collecting youth data during PY 2005 for the
Literacy and Numeracy Gains measure. All states
will be required to collect and report these data
elements beginning in PY 2006.
50
WIASRD Section III.D
Assessment Category Element 701
ABE
Choose Category
ESL
Sequence can repeat again to capture a 3rd
functional area using Elements 730 - 743
702 Type of Assessment
716 Type of Assessment
717 Functional Area
703 Functional Area
Data populated at initial pre-test
704 Pre-Test Date
718 Pre-Test Date
719 Pre-Test Score
705 Pre-Test Score
706 Pre-Test EFL
720 Pre-Test EFL
721 Post-Test 1 Date
707 Post-Test 1 Date
708 Post-Test 1 Score
722 Post-Test 1 Score
723 Post-Test 1 EFL
709 Post-Test 1 EFL
710 Post-Test 2 Date
724 Post-Test 2 Date
725 Post-Test 2 Score
711 Post-Test 2 Score
Data populated for youth who remain BSD and
participate a 2nd or 3rd full year in the program
712 Post-Test 2 EFL
726 Post-Test 2 EFL
727 Post-Test 3 Date
713 Post-Test 3 Date
714 Post-Test 3 Score
728 Post-Test 3 Score
729 Post-Test 3 EFL
715 Post-Test 3 EFL
51
WIASRD Section III.D
  • Additional Data Collection Information
  • One assessment category (Element 701) can be
    mapped to more than one type of assessment tests
    (Element 702)
  • One type of assessment test (Element 702) can be
    mapped to more than one functional areas (Element
    703)
  • Functional areas related to Speaking and Oral
    are essentially the same state can choose which
    one to use
  • If multiple post-tests are administered, report
    the results from the most recent assessment
  • Post-tests results for years 2 and 3 should be
    reported for youth who remain basic skills
    deficient and complete a 2nd or 3rd full year in
    the program
  • Data collection method allows states to see how
    many youth advanced at least 1 functioning level
    and how many youth made some gain within a
    functioning level

52
Questions/Comments on WIASRD Sections III.D
53
For Further Information . . .
Stay tuned to ETAs Performance and Results
Website at http//www.doleta.gov/performance
Send Questions or Comments 24/7 to
ETAs Performance and Results E-Mail Address
at ETAperforms_at_dol.gov
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