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A report on the 1st Quarter Outcomes in respect of Conditional Grants

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Title: A report on the 1st Quarter Outcomes in respect of Conditional Grants


1
A report on the 1st Quarter Outcomes in respect
of Conditional Grants April to June 2008/09

2
Introduction
  • The Gauteng Department of Education (GDE)
    currently administers four Conditional Grants for
    the fiscal year 2008/09 which amounts to
    R1,070,198 billion.
  • These grants constitutes 6.4 percent of the total
    GDE budget of R16,629,084 billion.
  • The goal of GDE is to achieve systemic
    improvements and to maintain sustainable
    implementation of Conditional Grants with a
    positive impact in the areas of the National
    School Nutrition Programme, HIV/AIDS Life Skills
    Education, FET Recapitalisation and
    Infrastructure (CAPEX).
  • In order to achieve this goal and to fulfil its
    obligation the GDE fosters a learning environment
    by means of reflecting and reporting programme
    progress and achievements through quarterly
    reports.
  • This report presents a detailed in-depth analysis
    of the Conditional Grant revenue for the
    financial year 2008/09 and expenditure for the
    first quarter ending June 2008.
  • The compilation of this report relies on data and
    information provided by the four programme
    managers for Conditional Grants, BAS, the In-year
    Monitoring Tool (IYM) and other relevant budget
    documentation.

3
Budget and Expenditure Trends Analysis
  • Expenditure by Programme
  • The Dept spent R3,691 billion (22 per cent) of
    its budget in the 1st quarter from 01 April to 30
    June 2008.

4
Budget and Expenditure Trends Analysis
5
Budget and Expenditure Trends Analysis
  • Expenditure by Economic Classification
  • Current Payments accounts for the largest portion
    of expenditure at R3, 326 billion of which
    Compensation for Employees
  • Goods and Services also show significant spending
    amounting to R327,953 million.
  • Transfers and Subsidies - at the end of the 1st
    quarter transfers of R349, 817 million had been
    made.
  • Under Payments for Capital Assets, Building and
    other the expenditure amounts to R13, 707
    million from April to June 2008.

6
Budget and Expenditure Trends Analysis
  • Expenditure by Conditional Grants
  • Table 3

7
Budget and Expenditure Trends Analysis
  • Expenditure of conditional Grants
  • The actual expenditure for all Conditional Grants
    as at 30 June 2008 is R42, 581 million with the
    bulk of the spending from the National School
    Nutrition Programme and FET Recapitalisation.
  • The HIV and Aids Conditional Grant expenditure is
    very low in comparison to Nutrition and FET
    Recapitalisation but 40 has been already
    committed and spent since the 1st Quarter Report.

8
HIV and AIDS (Life Skills Education Grant
  • Progress to date
  • Districts successfully conducted their planned
    activities during the month of June 2008
  • Stress management for educators
  • Girl learners were engaged on teenage pregnancy ,
  • HIV and AIDS awareness with educators, learners
    and NGOs.
  • Peer education camps for learners.
  • Conducted accredited counselling course for
    educators.
  • First Aid training and Care and Support Jamboree
    for child headed families and needy children.

9
HIV and AIDS (Life Skills Education Grant)
  • Table 4
  • Actual expenditure for HIV/AIDS for the 1st
    quarter is at R513, 000 thousand which is 2,1
    percent of the allocated grant for 2008/09
    June/July activities not included in the above
    expenditure figures

10
HIV and AIDS (Life Skills Education Grant)
  • Interventions to keep spending on track
  • We conducted interviews and recommended
    candidates for vacant posts at the districts.
  • To strengthen capacity at the district level in
    order to fast track the procurement processes.
  • All the districts have submitted their annual
    activities reference to their operational plans.

11
National School Nutrition Programme Grant
  • Progress to date
  • Learners received food for 14 days in June 2008.
  • Learners at 1491 schools were fed.
  • R24, 799,699 million has been spent to date.
  • Invoices for April 2008 to June 2008 has been
    paid.
  • The tender for the evaluation of the programme
    has been advertised.
  • Expanded to Quintile 3 schools that elected to
    become No Fee Schools

12
National School Nutrition Programme Grant
  • Challenges and Concerns experienced during the
    quarter
  • If all learners in quintile 3 schools receive
    food the given allocation will not be sufficient
    for this financial year.
  • Inadequate human resource at District level.
  • Monitoring at district level
  • Escalation of current food prices.

13
National School Nutrition Programme Grant
  • Interventions/Corrective measures
  • District offices to obtain data and information
    from quintile 3 schools to indicate which schools
    will run their own feeding programmes. The
    database will be updated after the office has
    received correspondence from district offices.
  • The lack of monitoring of schools and the none
    submission of monthly reports by district
    officials has been reported to the district
    directors at the BMT meeting.
  • Advertisement for vacant posts has been placed.

14
National School Nutrition Programme Grant
  • Table 5

15
National School Nutrition Programme Grant
  • Interventions to keep spending on track
  • A survey on food production was conducted.
  • The advertisement of a tender for the assessment
    of the programme by an independent consultant.
  • The procuring of lockable storage cages for LPG
    gas cylinders and fire extinguishers.

16
Further Education and Training College Sector
Recapitalisation Grant
  • Budget allocation, Expenditure trends and Balance
    per activity
  • Table 6

17
Further Education and Training College Sector
Recapitalisation Grant
  • Budget allocation, Expenditure trends and Balance
    per activity continuous
  • The FET Recapitalisation Conditional Grant
    consist of seven sub-programmes or strategic
    areas which conforms to the strategic objectives
    and priorities of GDE.
  • The FET Recap programme has managed to spend
    R17,781 million of its allocation for the 1st
    quarter of the financial year 2008/09 which is
    10,6 per cent of the total budget.
  • Buying or building of new classrooms, accounts
    for the bulk of the expenditure 64,8 per cent of
    the entire expenditure for the 1st quarter.

18
Infrastructure Grant CAPEX
  • Progress to date
  • New schools prior to 2006
  • Twenty-three new schools were completed, of which
    nineteen were taken over for occupation in
    previous financial years.
  • The nineteen projects referred to are still on
    the building programme for finalization of minor
    outstanding/remedial works and settlement of
    final accounts.
  • Four schools are still under construction, namely
    JB Marks, Katlehong South, Pretoria Inner City
    and Isipho Sethu. With the exception of
    Katlehong South and Pretoria Inner City, all
    projects are planned for final completion during
    the 2008/09 financial year.
  • The buildings of JB Marks and Isipho Sethu should
    be ready for occupation during the next quarter
    (July 2008), whereas Katlehong South and Pretoria
    Inner City are expected to be ready for
    occupation towards the end of 2010 and 2008
    respectively.

19
Infrastructure Grant CAPEX
  • Progress to date continuous
  • New alternative schools
  • Two of the original eight alternative school
    projects were completed during the previous
    financial year.
  • The six projects appearing on the 2008/09
    building programme have also reached the stage of
    practical completion (and the buildings have been
    taken over for occupation) but minor remedial /
    outstanding work need to be done and final
    accounts settled.
  • It is anticipated that all six projects will be
    finalized shortly.

20
Infrastructure Grant CAPEX
  • Progress to date continuous
  • Additions to schools
  • 17 projects are in retention / final account
    stage.
  • Major additions to Vukosi and Mandisa Schiceka
    schools, activated by Public works during 2007,
    will only be completed towards the end of 2009.
  • The remaining 4 projects still under construction
    are expected to be completed before the end of
    2008.
  • Upgrading of schools
  • Thirty-one projects, of which 21 have been
    completed except for retention items/final
    accounts
  • It is anticipated that all these projects will be
    finally completed before the end of 2008/09.

21
Infrastructure Grant CAPEX
  • Progress to date continuous
  • Fencing
  • Thirteen fencing projects, of which 5 have been
    completed
  • Eight projects are currently under construction
  • List of new projects to a total value of R20m are
    currently being compiled for activation during
    the next quarter.
  • Rehabilitation of schools
  • This sub-programme comprises of 80 projects
    ranging between R100 000,00 to R400 000,00 per
    project.
  • With the exception of one project, the work is
    being carried out by GDEs Works Inspectorate.
  • Most projects should be completed towards the end
    of 2008.

22
Infrastructure Grant CAPEX
  • Progress to date continuous
  • Ex North West Rehabilitation
  • Thirty-nine ex North West schools in a bad state
    of repair were handed over to Public Works for
    repairs and renovations.
  • All schools have already been evaluated and
    tenders are currently being adjudicated/awarded.
  • All projects are programmed for completion before
    the end 2009. Numerous other ex North West as
    well as Mpumalanga schools are in a similar state
    of disrepair and will be taken into consideration
    when the Infrastructure Plan is updated.
  • Some of the last mentioned projects may have to
    be activated without delay for health and safety
    reasons.
  • A ring-fenced amount of R27m for the
    eradication of inappropriate structures forms
    part of the R65 allocation for this
    sub-programme.

23
Infrastructure Grant CAPEX
  • Progress to date continuous
  • Challenges and Concerns experienced during the
    quarter
  • An ongoing problem since June 2007 when the
    migration of functions / projects to Public Works
    was finalized, has been the inaccurate and late
    monthly progress and cash-flow reports received
    from Public Works.
  • Inaccurate reports make it impossible to predict
    expenditure over the MTEF
  • Caused embarrassment as monthly IRM reports have
    been submitted late to Provincial Treasury.
  • The matter has been taken up with Public Works at
    various client review meetings as well as in
    writing.
  • A template to improve the accuracy of project
    specific progress and cash-flow reporting has
    been developed in collaboration with the IDIP
    team and Public Works and will be introduced
    during the next quarter.
  • The idea is to test the template first (and to
    revise it if necessary) before it is made
    applicable to all GDE projects, including
    projects being dealt with by other implementing
    agents such as the IDT.
  • The introduction of this template will enhance
    the accuracy of reporting and ensure proper
    progress, budget and cash-flow control.

24
Infrastructure Grant CAPEX
  • Summary of Actual Expenditure New Construction

25
Infrastructure Grant CAPEX
  • Summary of Actual Expenditure - Rehabilitation

26
Infrastructure Grant CAPEX
  • Summary of Actual Expenditure

27
Infrastructure Grant CAPEX
  • Interventions to keep spending on track
  • The appropriation of conditional grant funds to
    projects or groups of projects is based on
    estimated contract values as well as assumptions
    w.r.t. progress and achievement of certain
    milestones over the MTEF.
  • The expenditure for the first quarter is 11, 2.
  • The estimated expenditure for the 2008/09
    financial year is not based on a straight line
    prediction as various major projects will,
    according to programme, only have contractors on
    site during the second and third quarters when
    expenditure will increase drastically.
  • Cash-flow predictions submitted by Public Works
    are closely monitored against time / progress on
    a monthly basis and corrective action will be
    taken if under-lover-expenditure becomes evident.

28
Issues Relating to ECD Grade R
  • Number of registered Grade R sites
  • 1633 sites (including 160 Community Based Sites)
  • During 2009 the Department will establish an
    additional 600 Grade R sites in the province
    catering for approximately 65 000 learners.
  • 2. Number of Number of accredited ECD centres
  • All grade R sites are registered and accredited
    by the Dept
  • 3. Funding for these centres and whether the
    funding reaches intended beneficiaries
  • Currently the number of funded sites reached over
    40 000 beneficiaries.
  • The Dept has targeted quintile 1 to 3 schools for
    the expansion in this regard

29
Issues Relating to ECD
  • 4. Performance of such funding
  • The departmental budget for the maintenance and
    expansion for Grade R sites is R192, 471 million
  • The funding allocation for support for the
    pre-grade R roll out is R17,1 million
  • The budget for pre-grade R is mostly for the
    training of ECD practitioners as provided for by
    the ECD White Paper
  • 5. The number of beneficiaries reached with
    specific reference to rural areas
  • ECD registration and allocations included rural
    areas, these areas are targeted
  • 170 sites and 3229 learners in grade R
  • 6. Challenges experienced
  • Regulating Grade R, in particular the community
    based sites
  • Practitioner employment related issues, for
    example service contracts, contribution to the
    unemployment insurance fund.
  • Terminology to be used in all future
    communication needs to be clarified, e.g. Grade R
    site versus Grade R class, Grade R practitioner
    versus Grade R educator
  • Current system to used to resource Grade R that
    is time consuming
  • Challenges to expansion caused by lack of
    infrastructure

30
Thank you
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