EHS Management Tool

1
EHS Management Tool
Manage your Organizations Environmental, Health
and Safety Risks and Impacts with one easy to use
tool

SOFTWARE, INC.
2
Why Buy this Tool?
This tool is a crucial and integral element of a
Companys Environmental Management System /
Quality Management System to Identify, Plan, and
Control EHS Risks and Impacts.
Keeps Management informed of impending Task
Target Dates via Month at a Glance calendars
and auto-generated E-mails. Helps enforce a
buy-in strategy to your EMS / QMS initiatives.
Tool is Pre-populated with Federal, State, and
Local Regulations that are kept current with an
Auto-Update Feature. Ensures audit readiness and
eliminates the need to dedicate a human resource
to this effort.

For large organizations with multiple, remote
branches, the tool provides Multi-site access via
the corporate intranet
SOFTWARE, INC.
3
Why Buy this Tool? (cont.)
Web Based. Easy to install and configure web
based tool that provides universal access within
your organization. Various levels of
authorization (or User Roles) control access to
feature functionality.
Low entry price point for a relation database
system. Uses Windows based technology.
Database is portable. File based database can
easily be moved.

Crucial for documenting requirements of
ISO140012004 and OHSAS 180001999
SOFTWARE, INC.
4
System Requirements

• Intel based machine running Windows 2000, XP,
  or Vista
• Microsoft Access 2003 (optional if Database table
  access is required)

SOFTWARE, INC.
5
Features Overview

• Environmental Aspect Impact Tool
• Health and Safety Risk Tool
• Adjustable Significance assessment
• Local, State, and Federal Legal Registry with
  auto-update feature
• Operating Procedure Database
• Environmental, Health and Safety Management
  Procedures/Plans containing Tasks and Results
• Preventative/Corrective Action Request/Response
  System with built-in Workflow, Task Manager, and
  Root Cause Analysis
• Configurable Task E-mail Notification that runs
  as a standalone Windows service
• Event Manager for One-time or reoccurring Events

• Document Manager with remote mapping capability
• Multi-Site Manager
• Secure Login with multiple authorization levels
• Session Time-Out
• Task and Event Calendars

6
Features

• Security features of user authentication and 3
  levels of user authorization (Management, Data
  Entry, Administration)
• Configurable E-mail notifications for Task target
  dates that are about to expire or have already
  expired within a configurable timeframe. Runs as
  Windows NT Service
• Pre-populated with Federal, State, and Other
  Regulations. With theAuto-Update feature,
  Regulations are always up-to-date
• Multi-site enabled using Corporate intranet

SOFTWARE, INC.
7
Features (cont.)

• Modifiable Total Score formulas for Aspects
  (Environmental Impacts)and Hazards (Health and
  Safety Risks)
• Document Manager with predefined EMS/QMS file
  structure
• File structure can be changed to suit a Companys
  needs
• Document locations (URLs) can specify alternate
  Web server locations so that files remain
  single sourced
• Remote File Server Management allows R/W access
  to documents located on other servers and allows
  User Ids and Passwords to be established
• Create Plans or Programs which consist of
  multiple Tasks and Results.
• Assign Plan/Program target dates, Task target
  dates, and employeeownership

SOFTWARE, INC.
8
Features (cont.)

• Link Legal requirements to aspects and hazards
• On-screen Calendar that graphically displays Task
  target dates and Task status
• PDF Library of code to Display Management reports
  as PDF files requires installation of Acrobat
  reader). Reports can be printed for archival
  purposes
• Modifiable Significance Levels for Aspect and
  Hazard Total Scores. Establish a Corporate
  target and create plans and procedures for total
  scores that exceed this level. Total scores are
  color coded for easy identification

SOFTWARE, INC.
9
Features (cont.)

• Preventative/Corrective Action Response System.
  Add action responses that are filtered by
  Functional Area or Program Area. Assign tasks to
  action requests. Use notification to signal
  tasks completion and close the request. Use Root
  Cause Analysis to categorize the request for post
  mortem analysis
• Event Manager. Place all your One-Time only or
  reoccurring events (Weekly, Monthly, Quarterly,
  Yearly) and signal the event using notification.
• Predefined filters and sortable columns for
  viewing tables and reports. Pagination of tables
  controlled by establishing Record Count per Page
  value

SOFTWARE, INC.
10
Aspect and HazardRanking Process

• Identify Activities
• Identify Aspects
• Rank Aspects by
• Severity
• Frequency
• Probability
• Control
• Compliance
• Exposure

• Identify Activities
• Identify Hazards
• Rank Hazards by
• Severity
• Probability
• Control
• Compliance
• Exposure
• Area Impacted

SOFTWARE, INC.
11
Ranking Process (cont.)

• Review Total Scores and make modifications to
• Formulas,
• Weighting factors on selections,
• Impact/Risk selections, or
• Significance levels

SOFTWARE, INC.
12
Management of Details

• Link Company procedures to aspects and hazards
  (identifies control points)
• Identify / Create Management Plans and link to
  Aspects / Hazards (objectives and targets for
  continuous improvement)
• Assign ownership to plans / tasks
• Identify email settings (SMTP server) for task
  notifications
• Set up frequency for email notifications
• Close out tasks with documentation of results
• Link Legal requirements to each Aspect / Hazard

SOFTWARE, INC.
13
Current Customers
Photronics
SOFTWARE, INC.
14
Demo
Want to TRY before you BUY?
Go to http//www.pinnaclesoftwareinc.com and
download the Standard Base Package OR the
Web-Enabled Package

SOFTWARE, INC.
15
Additional Assistance
Need help in creating an Environmental or Quality
Management System? Getting ready to pass your ISO
14001 or OHSAS 18000 Certification? Need EHS/EMS
training, or help implementing your EHS
Management tools? We have the experience and
contacts you need.

Write us at info_at_pinnaclesoftwareinc.com
SOFTWARE, INC.