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Coastal International Security, Inc.


HR (to include E-Verify, WinTeam, etc.) Management. Initial & Refresher. Safeguarding of PII Data ... DO NOT share passwords for WinTeam, Outlook, E-Verify, etc. ... – PowerPoint PPT presentation

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Title: Coastal International Security, Inc.

Coastal International Security, Inc.
  • Safeguarding of Personally Identifiable
    Information (PII)
  • Policies Procedures

Safeguarding of PII
  • Objective
  • Provide Info to prevent theft, loss or breach of
  • Provide training to the Coastal Staff Managers
  • Discuss Policies Procedures

Safeguarding of PII Data
  • Following topics are relevant to
  • Safeguarding
  • Promulgation, Definitions, Responsibilities
  • Training Plan
  • Methods/Policy
  • Risk Analysis
  • Reviews
  • Initial
  • Annual
  • Incident Reporting

Safeguarding of PII Data
  • Introduction
  • Secretary of Defense Admin Mgt Office has
    issued directive that outlines policies
    procedures for safeguarding of PII Data
  • Includes Federal Government contractors
  • A copy of Coastals Policy Manual (Appendix A)
  • Work environment information to be safeguarded
  • What are the protective methods?
  • Disclosure of Info
  • See Coastal Disclosure Plan
  • We have a responsibility to our employees to
    ensure PII
  • data is not breached or compromised!

Safeguarding of PII Data
  • Body
  • Definitions
  • PII Data
  • Breach of compromise
  • Training
  • Orientation
  • Specialized
  • FSOs
  • DSS
  • DoD Security Systems
  • HR (to include E-Verify, WinTeam, etc.)
  • Management
  • Initial Refresher

Safeguarding of PII Data
  • Data that requires protection and protection
  • methods
  • Background checks before access to Coastal data
  • Password protection for documents
  • Personnel files under lock and key
  • Offices locked at all times
  • DO NOT share passwords for WinTeam, Outlook,
    E-Verify, etc.
  • Disclosure see Coastal Disclosure Plan

Safeguarding of PII Data
  • Reviews
  • Conducted at all sites
  • Review of HR corporate personnel files
  • Conduct Initial and Annual Reviews while using
    Form at Appendix E of Plan
  • Regional or QA Mgr is to conduct ad hoc reviews
  • Submit through change of command

Safeguarding of PII Data
  • Risk Analysis when breach occurs
  • Use Appendix F
  • Five factors to consider
  • Nature of Data Elements breached
  • Number of individuals affected
  • Likelihood info is Accessible and Usable
  • Likelihood Breach May Lead to Harm
  • Ability of CIS to Mitigate Risk of Harm

Safeguarding of PII Data
  • Incident Reporting
  • External
  • Internal
  • Reporting Form
  • Appendix G
  • Requirements

Safeguarding of PII Data
  • Conclusions
  • Provide best protection possible
  • Maintain accountability
  • Conduct your own reviews of your area(s)
  • Provide feedback to Corporate staff

Safeguarding of PII Data
  • Questions Answers
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