CITY SCHOOLS OF DECATUR Strategic Planning Session Day Two

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CITY SCHOOLS OF DECATURStrategic Planning
SessionDay Two

• 08 January 2004

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Our Overarching Goals

• The City Schools of Decatur will provide the
  highest quality of instruction, ensuring
  consistently challenging knowledge work for
  every student in the system
• The City Schools of Decatur will work to close
  the achievement gap between white and black
  students as evidenced by state and national test
  criteria
• The City Schools of Decatur will develop a
  systemic approach to providing a challenging and
  quality educational experience for all students
• The City Schools of Decatur will be fiscally
  responsible while maintaining educational quality

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3
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Problem Statement

• How can we most effectively use existing assets
  to meet our desired goals?

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Planning Objectives

• Accommodate current and projected enrollment
  efficiently
• Maximize educational benefits
• Minimize operating and capital costs
• Minimize disruption
• Improve equity across system
• Enhance services
• Early learning center
• Administrative and training center
• Community/alternative education
• Technology
• Maintenance

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CSD Has Lowest Average Elementary School
Enrollment in Area. Also Tied for Highest
Elementary School to Middle School or High School
Ratio
System
System Enrollment
Number of Schools ES/MS/HS(1)
Average ES enrollment
Atlanta City Cherokee County Clayton County Cobb
County Decatur City DeKalb County Douglas
County Fayette County Forsyth County Fulton
County Gwinnett County Henry County Marietta
City Rockdale County
56,586 27,110 48,232 98,338 2,564 97,501 18,101 20
,318 18,860 69,841 116,339 25,503 7,491 13,833
67 / 16 / 13 20 / 5 / 5 31 / 12 / 6 61 / 21 / 1 6
/ 1 / 1 85 / 18 / 22 16 / 5 / 4 14 / 5 / 4 14 / 4
/ 3 49 / 15 / 11 52 / 16 / 14 17 / 6 / 5 6 / 1 /
1 11 / 3 / 3
451 713 809 752 216 581 529 611 712 704 1,086 719
667 561

• Excludes alternative schools and early learning
  centers
• Note Data is for 2001-2002 school year
• Source www.nces.ed.gov Data Tool

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Location of Schools
Clairemont ES
Westchester ES
Glennwood ES
Winnona Park ES
Oakhurst ES
College Heights ES
Fifth Ave ES
No school is more than 1.9 miles from any other
school in the district
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Criteria Used for Analysis of each Elementary
School

• Location of school
• Site capacity
• Facility capacity
• Building condition

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Definitions

• Location of school The location of the school
  in relation to other schools in the system.
• Site capacity The amount of developable land
  the schools resides on, in total acres.
• Facility capacity The student capacity based on
  existing Instructional unit count.
• Building Condition The buildings readiness to
  operate as an elementary school, meeting basic
  standards.

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Comparative Assessment of Criteria
Site capacity
Facility capacity
Building Condition
Location of school
Clairemont College Heights Fifth
Avenue Glennwood Oakhurst Westchester Wi
nnona Park
2 3 1 2 1 3 3
1 2 1 2 3 1 2
2 1 1 3 3 2 3
2 1 1 3 3 3 3
Desirability Rankings 1 Low 2 Medium 3
High
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Scenarios
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Six Scenarios Evaluated
Six K-5 schools, one middle, one high Five K-5
schools , one middle, one high Four K-5 schools
, one middle, one high Two K-2, two 3-5 schools
, one middle, one high Three K-3 schools, one
4-5 school , one middle, one high Two K-5
schools , one middle, one high
- Additional scenarios were investigated but
eliminated as options due to cost, site or
logistical constraints
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Proposed Use of Facility, by Scenario
Clairemont
College Heights
Fifth Avenue
Glennwood
Oakhurst
Westchester
Winnona Park
K-5 K-5 Admin Training Center Admin and
training center Admin and training center Admin
and training center
K-5 Early learning center Early Childhood
Learning Center Early learning center Early
learning center Early learning center
Community center, Alt. Ed.
Maintenance Maintenance community
center Maintenance community
center Maintenance community center
K-5 K-5 K-5 3-5 K-3
Six K-5 Five K-5 Four K-5 Two K-2, Two
3-5 Two K-5 Three K-3, One 4-5
K-5 K-5 K-5 3-5 4-5
K-5 K-5 K-5 K-2 K-5 K-3
K-5 K-5 K-5 K-2 K-5 K-3
Admin Training Ctr.
Admin Training Ctr.


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Comparative Assessment of Objectives
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Comparative Assessment of Objectives

• Accommodate Current and Projected enrollment
  efficiently

Classroom Utilization
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Classroom Utilization for Instruction
Classroom Utilization for Instruction
Classroom Utilization for Instruction
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Comparative Assessment of Objectives

• Maximize Educational Benefits CSD

Two
X
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Comparative Assessment of Objectives

• Minimize capital costs
• The following facility costs have currently been
  identified
• Deferred Maintenance at College Heights - 5.5
  million
• Deferred Maintenance at Fifth Avenue - 5.5
  million
• New Gym at Renfroe Middle School - 2.6 million
• New music/band room at Decatur High - 160 K
• Master planned elements at Decatur High - 35
  70 million

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Comparative Assessment of Objectives

• Minimize capital costs

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Comparative Assessment of Objectives

• Minimize Operating costs (Update)

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Comparative Assessment of Objectives

• Minimize Disruption

-1

• Criteria
• School populations shifts in absolute numbers
• Schools changing functions

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Comparative Assessment of Objectives

• Effect of scenarios on racial percentage and free
  and reduced lunch percentage
• (Input needed from CSD)

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Comparative Assessment of Objectives
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Costs and Benefits - Summary
Accommodate enrollment efficiently
Maximize educational benefits
Minimize costs
Minimize disruption
Enhance services
Enhance Diversity
Six K-5 Five K-5 Four K-5 Two K-2, two
3-5 Two K-5 Three K-3, One 4-5
1 1 2 2 3 3
1 1 2 3 3 3
1 2 2 2 2 3
3 2 2 1 1 1
1 2 3 3 3 3
1 1 2 3 3 3
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Three Preferred Options

• Four K-5 schools
• Two K-2, two 3-5 schools
• Three K-3 schools, one 4-5 school

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Scenario 3 Four SchoolsFacilities Usage
Primary use
Required changes
K-5 elementary school
Add Three classrooms
WC
CL
Centralized Office Administrative, and
technology headquarters
Parking wiring for technology, staff development
and board room
GW
K-5 elementary school
None
Add Five classrooms
WP
K-5 elementary school
CH
Early childhood learning center (PK, Frasier,
ESE, Even Start)
Comprehensive renovation tailored to early
learning parking furniture, playgrounds and
safety
OA
K-5 elementary school
None
FA
Community and/or alternative education
center Maintenance headquarters, general storage,
Build vehicle storage area renovation of
educational space
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Scenario 3 Four SchoolsFacilities Usage
(Dr. Edwards Pros and Cons)
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Four Schools School Locations K-5
Schools with ½ mile radius non-school
locations
Westchester ES
Clairemont ES
Glennwood
Oakhurst ES
Winnona Park
College Heights
Fifth Ave ES
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Two K-2, Two 3-5Facilities Usage
Primary use
Required changes
K-2 elementary school
WC
Add Four classrooms
CL
Centralized Office Administrative, and
technology headquarters
Parking wiring for technology, staff development
and board room
GW
3-5 elementary school
None
Add Six classrooms
WP
K-2 elementary school
CH
Comprehensive renovation tailored to early
learning parking furniture, playgrounds and
safety
Early childhood learning center (PK, Frasier,
Even Start)
OA
3-5 elementary school
None
Maintenance headquarters, general storage,
community and/or alternative education center
FA
Build vehicle storage area renovation of
educational space
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Two K-2, Two 3-5Facilities Usage
(Dr. Edwards Pros and Cons)
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Westchester ES
Clairemont ES
Two K-2, Two 3-5School Locations
K-2 Schools with ½ mile radius 3-5
School with ½ mile radius non-school
locations
Glennwood
Oakhurst ES
Winnona Park
College Heights
Fifth Ave ES
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Three K-3, One 4-5Facilities Usage
Primary use
Required changes
K-3 elementary school
WC
Add one classrooms
CL
Centralized Office Administrative, and
technology headquarters
Parking wiring for technology, staff development
and board room
GW
4-5 elementary school
None
WP
K-3 elementary school
Add three classrooms
CH
Comprehensive renovation tailored to early
learning parking furniture, playgrounds and
safety
Early childhood learning center (PK, Frasier,
Even Start)
OA
K-3 elementary school
Add one fire escape on second floor
Maintenance Center
FA
Build vehicle storage area wiring for
technology renovations to accommodate
administrative offices
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Three K-3, One 4-5Facilities Usage
(Dr. Edwards Pros and Cons)
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Three K-3, One 4-5 School Locations
K-3 Schools with ½ mile radius 4-5
School with ½ mile radius non-school
locations
Clairemont ES
Westchester ES
Glennwood ES
Winnona Park ES
Oakhurst ES
College Heights ES
Fifth Ave ES
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Possible Use for Building Alternatives
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Problem Statement

• How can we most effectively use existing assets
  to meet our desired goals?

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Our Overarching Goals

• The City Schools of Decatur will provide the
  highest quality of instruction, ensuring
  consistently challenging knowledge work for
  every student in the system
• The City Schools of Decatur will work to close
  the achievement gap between white and black
  students as evidenced by state and national test
  criteria
• The City Schools of Decatur will develop a
  systemic approach to providing a challenging and
  quality educational experience for all students
• The City Schools of Decatur will be fiscally
  responsible while maintaining educational quality

1
2
3
4
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COMPARATIVE ASSESSMENT OF CRITERIA (Top Three)
Site capacity
Facility capacity
Sunk cost
Deferred maintenance cost
Adaptability
Location of school
Six K-5 Five K-5 Four K-5 Two by
two Three plus one Two K-5
Low Low Medium Medium High High
Low Low Medium Medium High High
Low Medium Medium Medium High Mediu
m
High Medium Medium Low Low Low
Low Medium High High High High
Low Low Medium High High High
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Three Preferred Options

• Four K-5 schools
• Two K-2, two 3-5 schools
• Three K-3 schools, one 4-5 school

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(Sample Data/Details - Scenario 1)
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Scenario 1 Sample DataEnrollments

• 10 year enrollment projections by school

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Scenario 1 Sample DataEnrollments

• 10 year enrollment projections by school by grade

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Scenario 1 Sample DataClassroom Projections

• Classroom projections by school by grade

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Scenario 1 Sample DataClassroom Projections

• Existing classroom conditions by school

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Scenario 1 Sample DataClassroom Projections

• Proposed classroom conditions by school

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Scenario 1 Sample DataBuilding Capacity

• Existing vs. proposed building capacity by school
  by space type

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Scenario 1 Sample DataBuilding Capacity

• Existing vs. proposed building capacity by school
  by space type - continued

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Scenario 1 Sample DataBuilding Capacity

• Existing vs. proposed building capacity by school
  by space type - continued

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Scenario 1 Sample DataBuilding Capacity

• Existing vs. proposed building capacity by school
  by space type - continued

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Scenario 1 Sample DataProposed Construction

• Existing vs. proposed SF by school by space type

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Scenario 1 Sample DataProposed Construction

• Existing vs. proposed SF by school by space type
  - continued

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Scenario 1 Sample DataProposed Construction

• Proposed Construction SF and Costs

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Scenario 1 Sample DataSite Capacity

• Existing vs. proposed site capacity by school

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Scenario 1 Sample DataSite Capacity

• Existing vs. proposed site capacity by school -
  continued

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Scenario 1 Sample DataProjected Tuition
Availability

• Existing vs. proposed site capacity by school -
  continued

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Scenario 1 Sample DataCapital Cost Projections

• Proposed Capital Costs

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Fully renovated band/auxiliary room in existing
location. (Based on RL Brown program and design)
Entrance
(Layout and program subject to change based on
existing conditions and detailed as-built
drawings)
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Capital Cost Breakdown
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Commitment to Continuous Progress

• The Strategic Plan provides a baseline of
  information, a map for the future and a plan for
  moving the school system from good to great. In
  order to remain fluid and relevant, the plan must
  be a living document, revised and assessed
  annually.

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Components of Comprehensive Strategic Planning
Resources
Facilities
Programs
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Planning Team
City Schools of Decatur
BCG
Sizemore Group
David Sawicki (Demographics)
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Planning Team - Credentials
Sizemore Group

• Atlanta Public Schools Master Plan
• Schools, non-schools, athletics
• CDC Master Plan
• Cornerstone K-12 Master Plan
• Olympic Venue Planning
• Board Of Regents Master Planning (Lead)
• Augusta State University
• Georgia State University
• South Georgia College
• Columbus State University
• Clayton College State University

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Planning Team - Credentials
Boston Consulting Group

• (List of Credentials and Previous Work)

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Methodology

1. Establishment of Goals and Criteria
2. Demographic Forecasting
3. Facility Evaluations
4. Development of Alternatives
5. Comparison and Assessment of Alternatives
6. Presentations to the Board
7. Board Action

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School Distances