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LYNX'Net for Managers

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Absence/Tardy Codes. CLASS ATTENDANCE PARAMETER MAINTENANCE-INQUIRY ... UT Unexcused tardy ... As dropdown to select an Absence or Tardy Code. Enter a Comment. ... – PowerPoint PPT presentation

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Title: LYNX'Net for Managers


1
LYNX.Net for Managers
Attendance Gradebook Lesson Planner
2
Adding a Shortcut for LYNX.Net
  • Enter the LYNX.Net address in your browser
    address bar, press ENTER to get the LYNX.Net
    login.
  • Click your Favorites icon.
  • Select Add to Favorites
  • Click on the folder where you want to store the
    shortcut.
  • Enter a Name and click OK.

3
Adding LYNX.Net to Your Desktop
  • Click the Favorites icon.
  • Right-click your LYNX.Net entry.
  • Select Send To.
  • Click on Desktop (Create Shortcut).
  • Click the shortcut to move directly to the
    LYNX.Net application.

4
Accessing LYNX.Net
Double-click your newly created icon. When this
screen appears, log in with the Username and
Password provided.
5
Changing Your Password
The first time you log in to LYNX.Net you will be
able to change your password. Enter the original
password and then create your new password. It
must be at least six characters long, begin with
a letter, not include your name, and include
one non-alpha character. Enter it a second
time, then click Save to change it.
6
LYNX.Net Navigator
  • To select an application
  • Hover or click your mouse on the menu to
    access the full menu dropdown menu
  • You can click a link
  • You can click an icon

7
Switching Applications
Click on the Attendance, Gradebook, Lesson
Planner, or System menu listings to open the
main menus for these applications at any time.
Some options are only available on the dropdown
menus.
8
Restoring the LYNX.Net Main Menu
9
System Maintain Interop Data
Run the Update Campus option at least once a
day to update all of the data from UNIX/ Linux to
LYNX.Net. Choose Reload Contact once every week
or so.
10
Link Users
This option is typically run at the first of the
year. Use it to check the automated links
between teachers IDs from the teacher master
with the appropriate user from the security
module. You will also need to use this later if
additional or replacement teachers are hired. If
the name appears in the Full Name column but not
the User Name column, the user must be added in
EDPro Admin first.
11
LYNX.Net Application Menu
Attendance Manager
Click a button to view the Application shown.
Gradebook Manager
Lesson Planner Manager
12
DA-14-01 Table 240 General Class Attendance
Parameters
Enter local choices in Fields 3 and 4. Complete
Fields 6 through 11 as you see them here in most
instances.
CLASS ATTENDANCE PARAMETER MAINTENANCE-CHANGE TABL
E 240 - GENERAL CLASS ATTEND PARAMETERS  
LAST
ACTIVITY 01. SCHOOL -------------001 ANY
HIGH SCHOOL     03. DEFAULT ABSENCE CODE
-------------UA UNEXCUSED ABSENCE 04. DEFAULT
TARDY CODE ---------------UT UNEXCUSED
TARDY     06. USE GRADE REPORTING SYSTEM? (Y/N)
-Y 07. WANT AUTOMATIC INTERFACE FROM CLASS
ATTENDANCE TO GRADE RPT? (Y/N) -Y   08. USE
DAILY ATTENDANCE SYSTEM? (Y/N) -Y 09. WANT
AUTOMATIC INTERFACE TO DAILY ATTENDANCE SYSTEM?
(Y/N) -Y 10. PERIOD ADA ATTENDANCE IS TAKEN
-02 11. ENTER ABSENCES BY SUB-SECTION? (Y/N)
-Y
13
DA-14-01 Table 241 Absence/Tardy Codes
CLASS ATTENDANCE PARAMETER
MAINTENANCE-INQUIRY TABLE 241
- ABSENCE/TARDY CODES
LAST ACTIVITY 01. SCHOOL -------------001
ANY HIGH SCHOOL 02. ABSENT(A)/TARDY(T) -A 03.
ABSENCE CODE -------EA   04. REASON FOR ABSENCE
-EXCUSED ABSENCE   05.
PERIOD(S) ABSENT ---1.0   06. ABSENCE FOR
SCHOOL ACTIVITY? ------- (Y/N/X) -N 07. ABSENCE
EXCUSED? ------------------- (Y/N/X) -Y 08.
COUNT AS ABS/TRD IN GRADE REPORTING? (Y/N/X)
-Y 09. COUNT AS ABSENCE IN ADA? -----------
(Y/N/X) -Y
The choices you make in coding each of
the Absence Codes in Fields 06 through 09 are
very critical in reporting your attendance
accurately.
14
Sample Absence Codes
  • EX Excused
  • UN Unexcused
  • DR Doctor appointment
  • SR School-related
  • GH General Ed Homebound
  • PH PRS Home Based Instruction
  • SH Special Ed Homebound
  • IS ISS
  • AP AEP placement
  • TR Truancy
  • RH Religious holiday
  • NP Note pending
  • SU Suspended
  • SC Unexcused absence cleared in Saturday class
  • UT Unexcused tardy
  • Be sure any Absence Code you use when a student
    is in school but not in class is coded N,N,N,N in
    Fields 6 through 9. This keeps the record of the
    absence only in Class Attendance.
  • Use only the Y or N settings

15
DA-14-01 Table 250 Class Schedule Calendars
CLASS ATTENDANCE PARAMETER MAINTENANCE-CHANGE
TABLE 250 - CLASS SCHEDULE CALENDAR 01.SCHOOL-
001 ANY HIGH SCHOOL 02.CODE---01
LAST ACTIVITY
03.LONG DESC --A DAY
1 1 2 2 3 04.SHORT DESC--A
DAY 1...5....0....5....
0....5....0. SCHOOL BEGIN DATE--08-16-2007
31. JUL VVVVVVVVVVVVVVVVVVVVVV
SCHOOL END DATE--05-31-2008 32. AUG
VVVVVVVVVVVVV N N N N N 11.LOWEST VALID
PERIOD ----01 33. SEP HN N N N
N N N N N NX 12.HIGHEST VALID PERIOD ---05
34. OCT H N N N N N N N N N
N 13.ADA TAKEN IN THIS CALENDAR? --Y 35.
NOV N N N N N N N NHHH N NX 14.PERIOD ADA
TAKEN -------02 36. DEC N N N N N
N NIIIIIII
37. JAN N N N N N N NH N N N
N TOTAL DAYS CLASSES MEET - 89 38.
FEB N N N N N N N N HN NXXX
39. MAR N N N
HHHHHN N N N N CALENDAR CODES FOR EACH
DAY -gt 40. APR N N N N NHH N N N
N NX SPACECLASS MEETS ON THIS DAY
41. MAY N N N N N N N N NVVVVV
NCLASS DOES NOT MEET ON THIS DAY 42. JUN
VVVVVVVVVVVVVVVVVVVVV
16
Checking Out Your Data
Student.Net
Run this option before school begins to check the
data that will be included in the updating of
LYNX data.
LYNX.Net does not use SS-12
17
Whats New in Your World
  • The Name LYNX.Net gives access to all of the
    Lynx applications through your Web browser no
    client software to load!
  • Easy access to classes.
  • Expanded report options to include Report Viewer,
    Acrobat PDF Reader, Comma-Separated, and Excel
    exports.
  • Simplified attendance processing with automated
    uploading.
  • Fast and simple updating of data and parameters.
  • Familiar processing steps.

18
Opening the Attendance Navigator
  • To open the Attendance Navigator
  • Hover over or click the Attendance menu
  • Click the Attendance link
  • Click the Attendance icon

19
The Attendance Manager Navigator Job 1 Collect
Attendance
20
Teachers Maintain Attendance Screen
  • Select a Period
  • Check attendance
  • Include a Comment if desired
  • Click either Submit Attendance buttons

Teachers must submit attendance every period it
is collected even if no student is absent or
tardy.
21
The Collection Process
  • Verify that all teachers have submitted using the
    Submission Status Report in Reports.
  • Click the Collect Attendance icon, link or menu.
  • Click the Post Attendance button.
  • Run DA-15-24 in UNIX/ Linux to post transactions
    to student records.

22
Submission Status
What You Want!

What Youll Get
23
Collect Post Attendance
24
Critical Error Message!!!
If you receive this error message at the top of
the Attendance Collection screen when you click
Post Attendance, you must stop and run DA-15-24.
This message indicates you have not processed the
previous Post Attendance data. When DA-15-24 has
been successfully run for the previous post, you
can click the Post Attendance button again to
begin processing the latest attendance
collection. Then run DA-15-24 for the current
Post Attendance data.
25
The Final Step DA-15-24
TRANSACTION ENTRY - CLASS ATTN 01 TRANSACTION
OPTIONS 13 TRANSACTION
INQUIRY 02 UPDT C/S CALENDAR CODE-gtCL MST
14 ATTN SUMMARY INQ. BY SCHEDULE 12
PRINT TRANS FOR W/DRAWN STDNTS 24 POST LYNX
CAT TRANS TO EDP CAT 99
RETURN TO PREVIOUS MENU ENTER MENU OPTION-

DA-15-24 will produce a report documenting all of
the attendance transactions in your upload file.
You can use this report to compare with
LYNX reports for verification if desired.
26
Or, If You Use Student.Net…
27
Collection Announcements
  • Remember to view/print your Submission Status
    Report prior to collecting attendance.
  • When you open this step, the status of submitted
    classes is automatically changed to Collected and
    prevents teacher changes.
  • When you click Post Attendance, you are
    completing all of the LYNX.Net steps necessary to
    process attendance for the current collection.
  • You must run DA-15-24 to fully process the
    transactions.

28
Maintain Attendance
Maintain Attendance by Period is accessible from
the menu, icon, or link. Maintain Attendance
by Student and by Mass Entry are accessible only
from the menu.
Maintain Attendance is your gateway to making
additions, corrections, and deletions to
keep attendance accurate.
29
Attendance Rule 1
  • While you are nearly all-powerful scribes of
    attendance, the one thing you cannot do is enter,
    change, or delete attendance without something in
    writing from a teacher.
  • Check the Attendance Accounting Handbook to see
    your role and the role of the teacher they are
    different!

30
Maintain Attendance - Enter by Period
Use this option for a teacher who is absent or
unable to submit. Select the Teacher, Date, and
Period in the dropdown boxes above. Enter
Absences and Tardies using the dropdown menu in
the Code column. Click Submit Attendance
to finish.
31
Pre-Marking and Post-Marking
  • Pre-Marking a student absent is very useful to
    you and to teachers.
  • Candidates for this process include students
    assigned to ISS or suspended, whose parents call
    in when they are ill, or who will be attending a
    school-related event.
  • Pre-marked student records do not post until
    teachers submit.
  • Post-Marking students occurs after attendance has
    been taken and will occupy much of your time as
    Attendance Manager.
  • This refers to correcting errors, changing
    Absence Codes, and marking student entries and
    exits during the school day.
  • You are the final authority on all absence
    changes as long as you have documentation for
    them.

32
Maintain Attendance by Student Locating a Student
To locate a specific student for
attendance entry, enter the first few characters
of either the last name or the students ID
number. As you enter each character, a list
of students matching your entry appears. Click on
the student needing the entry.
33
Maintain Attendance - Enter by Student All Day
Absence
Select a student using Search by Student Name or
ID. Select the Date if different from the
current date. Use the Mark All As dropdown to
select an Absence or Tardy Code. Enter a
Comment. Click Mark All and then Submit
Attendance.
34
Maintain Attendance - Enter by Student Partial
Day Absence
Mark individual Absence Codes when a student is
absent for a partial day or use Mark All and
change the exceptions as needed.
35
Maintain Attendance - Enter by Student Change
Absence Code Full Day
1
2
6
3
4
5
36
Maintain Attendance - Enter by Student Individual
Corrections
Use the Daily Detail Report to identify unusual
attendance patterns as here. Each one should be
investigated to determine whether teacher error
may be involved.
37
Attendance Entry by Student Notes
  • Use this option to
  • Correct attendance after the fact
  • Mark students absent who leave during the day
  • Pre-mark students absent for known future
    absences such as ISS, UIL activities, parent
    phone calls, etc. Be sure to change the Date to
    the future date of the absence.

38
Maintain Mass Entry
Select the Activity, then click Add to create a
new entry. When an Activity is selected, a
list of all mass entries previously created will
be displayed. You can delete an existing entry
by checking it and clicking Delete. Only use
this option if the event is still in the future.
39
Maintain Mass Entry Defining the Event
  • Select the Date for this event.
  • Choose All or Select for a partial day absence.
  • Choose the appropriate Absence Code.
  • Use the Comments field to enter a message.
  • Click Overwrite … to replace any other codes
    previously marked in advance.

40
Maintain Mass Entry Roster Changes
If students need to be removed from the
activity roster for this event, click the Remove
option next to their names. To add a student to
the roster just for this event, such as a
yearbook staff member, use the Add Students to
this Mass Entry button to select the student.
Click the name and click Add. Click Next to
continue.
41
Maintain Mass Entry Create Transactions
Click Submit to complete the process. Use the
Remove option only if you need to delete a
selected transaction. Click Submit to create
the transactions.
42
Maintain Mass Entry Submission
You can completely remove a cancelled activity
prior to the first attendance period affected by
the activity. Click the checkbox and
Delete. If a student is not able to attend on
the day of the event, you can change or remove
the Absence Code using Maintain Attendance by
Student..
43
Maintain Attendance Flag
Use Attendance Maintain Attendance Flag to
de-select any class for which you do not want
attendance submitted. Remove the check from the
checkbox next to any such classes. Click Save to
finish. This keeps these classes off
the Submission Status report and teacher period
dropdown menu.
44
Perfect Attendance Parameters
Check the box in the Perfect column for
each Absence Code that is permitted for inclusion
on the perfect attendance report.
45
Report Options
A large number of reports are available to you
using the Reports option. Click the dropdown
menu next to Select a Report to choose one. Use
the Select a Report Format window to
choose between the default Report Viewer,
PDF, Excel, or comma-delimited report formats.
Be sure your popup blocker is either turned off
or modified to accept popups from your LYNX
website.
46
Class Count Report
47
Classes without Students
Use this report to identify any classes
which currently have no students enrolled in them.
48
Current Transactions
This report shows the latest transaction where
multiple entries exist for the same date and
period for a student.
49
Daily Absences
50
Daily Detail
51
Daily Summary
52
Excessive Absence/Tardy
53
Perfect Attendance
54
Print Rosters
55
School Sponsored
56
Student Snapshot Report
57
Submission History Report
58
Submission Status Report
This important report defaults to the
current date. This example shows settings for
the end of the day. In typical use the
Period range would be a single period to
monitor only non-submitting teachers for a period.
59
System Reports
60
Transaction History
61
Transaction History by Student
62
Transactions for Non-Submitted Classes
This is what will happen if you fail to require
all teachers to submit all classes all of the
time. Be very vigilant!
63
Withdrawn Student Transactions
64
A Primer on Attendance Transactions
  • Always make all changes, additions, and deletions
    in LYNX.Net, never in UNIX/Linux
  • Only when you both post attendance and then run
    DA-15-24, are your transactions copied to
    student records in UNIX/Linux Class and Daily
    Attendance
  • Pre-Marked attendance transactions are sent to
    the class rosters they are not processed until
    the day of the absence.
  • If the teacher does not submit attendance, the
    transactions continue to wait to be processed,
    and your attendance records are WRONG!

65
Dont Break These Either
  • Thou shalt not process unless all have submitted!
  • Thou shalt not submit for a teacher without a
    paper trail!
  • Thou shalt not make entries or changes without a
    paper trail!
  • Thou shalt make ALL entries in LYNX.Net!

66
As the Curtain Rises…
Return to Main Menu
  • You can start school using printed rosters until
    the schedule change epidemic is in remission.
  • Make all attendance entries and corrections in
    LYNX.Net, never in EDP UNIX/Linux.
  • Be sure teachers keep printed rosters in their
    sub folders.
  • Let your teachers know when you plan to collect
    attendance, and stick to it.
  • Require corrections in writing from teachers.
  • Keep track of those who do not submit regularly.
  • Use Help for answers.
  • Have a Great Year!

67
LYNX.Net
  • Gradebook Manager

EDP Enterprises, Inc.
68
Parameter Scheduling Checkup
  • Set up Grade Reporting parameters in GR-01-01 in
    Tables 21, 29, 32, and 33
  • Add Progress Report Comments in GR-11-01-01 Table
    801
  • Check the Campus Structure in DG-01-14 Table 260
  • Review the Teacher Master in SS-01-03-01
  • Verify class assignments in SS-01-03-02
  • Verify student schedules in SS-13

69
Table 21 Grade Entry Parameters GR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
TABLE 21 - GRADE ENTRY PARAMETERS
LAST ACTIVITY-
01. SCHOOL --- 001 PORT TYREE HIGH SCHOOL
GRADE ENTRY PARAMETERS
TYPE GRADES 02.
USE COMMENTS? (Y/N)-----Y 11. MARKING PERIOD
(A/N/B)-B AALPHA/NUM 03. USE CITIZENSHIP?
(Y/N)--Y 12. SEMESTER EXAM (A/N/B)-B
NNUMERIC 04. USE DAYS ABSENT? (Y/N)--Y 13.
SEMESTER ------(A/N/B)-B BBOTH 05. USE TIMES
TARDY? (Y/N)--Y 14. FINAL ---------(A/N/B)-B
06. USE SEMESTER EXAM? ------------(Y/N)-Y
15. LOWEST NUMERIC GRADE--050 07. SYSTEM TO
CALC SEMESTER GRADE? (Y/N)-N 16. HIGHEST
NUMERIC GRADE-100 08. WEIGHT FOR SEM EXAM
(N/L25) ------25.0 17. DEFAULT CTZSHP GRADE
-S 09. USE FINAL GRADE? --------------(Y/N)-Y
18. CLASS RANK LAST POSTED 10. SYSTEM TO CALC
FINAL GRADE? ---(Y/N)-N SEM--
(0/1/2)
YEAR- ALL OK? (YNC)-_ -
N/L FOR NEXT RECORD
70
Table 29 Valid Alpha Grades GR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
TABLE 29 - VALID ALPHA GRADES
LAST ACTIVITY- 01.
SCHOOL ------------------ 001 PORT TYREE HIGH
SCHOOL 02. GRADE (ALPHABETIC) ------INC 03.
DESCRIPTION -------------INCOMPLETE
04. WITHDRAWAL TYPE ? (Y/N)--N PRESS
N/L FOR 'N'O 05. GRADE POINT FACTOR ------
0.0 06. CREDIT FOR GRADUATION? --N PRESS
N/L FOR 'Y'ES 07. USE FOR GPA? (Y/N) ------N
PRESS N/L FOR 'Y'ES 08. FAILING GRADE? (Y/N)
----N PRESS N/L FOR 'N'O 09. INCOMPLETE
GRADE? (Y/N) -Y PRESS N/L FOR 'N'O 10.
TRANSCRIPT (AAR) GRADE --INC 11. FOR EXCESSIVE
ABSENCES? -N ALL OK? (YNC)-_ - N/L
FOR NEXT RECORD
71
Table 32 Citizenship Grades GR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
LAST ACTIVITY-
TABLE 32 - CITIZENSHIP GRADES(WILL PRINT AT
BOTTOM OF REPORT CARDS) 01. SCHOOL
CODE--------------- 001 PORT TYREE HIGH
SCHOOL 02. CITIZENSHIP GRADE---------S
''RETURN TO SCHOOL 03. GRADE
DESCRIPTION---------SATISFACTORY 04.
REPORT CARD SEQUENCE CODE-001 ALL OK?
(YNC)-_ - N/L FOR NEXT RECORD
72
Table 33 General Academic Comments GR-01-01
GRADE REPORTING PARAMETER
MAINTENANCE-CHANGE
LAST ACTIVITY-
TABLE 33 - GENERAL ACADEMIC COMMENTS (WILL PRINT
AT BOTTOM OF REPORT CARDS) 01. SCHOOL
CODE--------------- 001 PORT TYREE HIGH
SCHOOL 02. ACADEMIC COMMENT CODE-----21 03.
COMMENT ------------------FAILING
PARENT/TEACHER CONF NEEDED ALL OK?
(YNC)-_ - N/L FOR NEXT RECORD
These are used for the report card Comments
73
Table 801 Failing Comments GR-11-01-01
THREE WEEK REPORTING PARAM
MAINT - TABLE
801 - FAILING COMMENTS
LAST ACTIVITY- 01. SCHOOL
CODE-------------- 001 PORT TYREE HIGH
SCHOOL 02. FAILING COMMENT CODE-----26 03.
COMMENT------------------INCOMPLETE ASSIGNMENTS

These comments are copied to LYNX.Net to be
available when the consolidated progress report
option is used.
74
Table 260 Campus Structure DG-01-14 Semester
Example
CAMPUS SCHED STRUCTURE PARM
MAINTENANCE-INQUIRY TABLE
260 - CAMPUS SCHED STRUCTURE PARAMETERS

-SCHEDULING PARAMETERS-- 01. SCHOOL- 001 PORT
TYREE HIGH SCHOOL START PD-01 LAST
PD-08
LAST ACT 2-20-2006 02. CAMPUS
SCHEDULING STRUCTURE? (Q/9/T/S)--S SEMESTER
SYSTEM

Dates are required for all structures except
the Semester structure. Use this structure if
you send out 6 report cards a year.
75
Table 260 Campus Structure DG-01-14 9-Week
Non-Quarter Example
CAMPUS SCHED STRUCTURE PARM
MAINTENANCE--CHANGE
TABLE 260 - CAMPUS SCHED STRUCTURE PARAMETERS

-SCHEDULING PARAMETERS-- 01. SCHOOL- 001 PORT
TYREE HIGH SCHOOL START PD-01 LAST
PD-08
LAST ACT 02. CAMPUS SCHEDULING
STRUCTURE? (Q/9/T/S)--9 9-WEEK NON-QUARTER
SYSTEM 05. 1ST 9-WEEK BEGIN DATE---08-16-2006
END DATE---10-15-2006 06. 2ND 9-WEEK BEGIN
DATE---10-16-2006 END DATE---12-19-2006 07.
3RD 9-WEEK BEGIN DATE---01-06-2007 END
DATE---03-15-2007 08. 4TH 9-WEEK BEGIN
DATE---03-18-2007 END DATE---05-29-2007
ALL OK? (YNC)-_
Use this structure if you send out 4 report cards
a year and credits are earned every eighteen
weeks
76
Checking UNIX/Linux Data
Student.Net
UNIX/Linux
SS-11 checks data and parameter tables used by
Gradebook prior to extracting. Review the report
from this option to assure complete and correct
data for the extract.
SS-12 is not used in LYNX.Net
77
Whats New in Your World
  • The Name LYNX.Net gives access to all of the
    Lynx applications through your Web browser.
  • Familiar processes and terminology from LYNX 5.
  • Expanded report options to include Report Viewer,
    Adobe Reader, Comma- Separated, and Excel
    exports.
  • Simplified grade collection/processing.
  • Easier access to teacher Gradebook data.

78
Gradebook Manager Navigator
Structures must be created and assigned to
classes before teachers can access their
LYNX.Net Gradebooks
79
Maintain Structures
  • Click the Maintain Structures option.
  • Click the Create New Structure button.
  • Enter a Structure Name.
  • Choose a Structure Format.
  • Click Create Structure.

80
Adding a Category
Right-click on MP1 and select the Add New
and Category options.
81
Defining the Category
Normally, the two Description fields and Weight
are the only fields that need maintenance
Click Save and Copy to… to continue.
82
Copying the Category
All Marking Periods (MP) are selected by
default. Uncheck any Marking Period where a
category will not be used if necessary. Click
Copy Checked Tasks.
83
Completing the Structure
Add other categories as needed, copying to
other marking periods. When you finish, make
any needed adjustments, then click Save. You can
also add an assignment to a structure for classes
where a single grade is given during the marking
period such as elementary P.E. or music.
Semester Exams If your campus does not use a
semester exam, open each of the two Exams and
uncheck the Active checkbox to disable them.
84
Primary Structure
  • The Primary Structure consists of a single
    marking period with a number of categories that
    represent subject areas.
  • The tasks for each subject area represent skills
    in the subject areas.
  • The structure is to be fully designed by the
    Gradebook Manager.
  • Examples of skills might include the recognition
    and use of letters or numbers, writing a complete
    sentence, reading a book on grade level, and so
    on.
  • Teacher grades will be reported within LYNX.Net
    as progress toward each skill.

85
Primary Structure Example
86
Assigning Classes to a Structure
You cannot remove a class from a structure once
grades have been entered without assistance from
EDP. Make these entries carefully!
87
Structure Notes
  • You can create multiple structures, but a single
    structure reduces grading errors and parent
    confusion over grading policies.
  • If categories are not used in a structure, either
    teachers create them or all assignment grades are
    grouped together and differentiated only by the
    assignment weights.
  • You can add or remove elements to individual
    marking periods if needed.
  • Teachers can add their own structure elements to
    what you have created monitor this carefully to
    reduce the risk of calculation mistakes from
    improperly constructed categories.

88
Parameters
89
Text Grades
  • Text grades are defined as
  • Alpha
  • Incomplete
  • Excused
  • Unexcused
  • When defined at the Gradebook Administrator
    level, these entries become available to all
    teachers
  • Teachers can use, remove, add to, or ignore these
    entries.
  • However, alpha grades will not appear on the
    report card unless they are defined in Grade
    Reporting in Table 29 in EDP UNIX/Linux.

90
Parameters Alpha
Alpha Grades are assigned by structure. They
must be set up in UNIX/Linux Table 29 in order to
appear on the report card. The Numeric
Equivalent should be set to the middle of the
alpha grade range as shown here. This value
is used to convert alpha grades to numbers for
averaging. The result is then compared with the
Grade Range values and reported as the
corresponding Alpha Grade.
91
Parameters - Incomplete
The Incomplete Grade usually already exists
in Table 29 in UNIX/Linux and only requires a
confirming review on this screen. Generally, no
other Incomplete grades are necessary.
92
Parameters Excused
An Excused Grade is very useful for teachers who
do not require a student to complete an
assignment. These grades allow the teacher to
make an entry in the grade field
without affecting the average. You will
typically need one such grade for teachers to
use when a prior marking period grade is
missing but will not be reported. LYNX.Net will
not allow the submission of a blank grade.
93
Parameters Other (Unexcused)
Unexcused Grades carry a numeric value and
are included in the averaging process. Using
an Unexcused Grade gives teachers additional
data regarding low grades for use in parent
conferences.
94
Collect Grades
95
Grade Collection Navigator
96
Opening a Report Card Grade Collection
Choose from Progress Report or Report Card in the
Collection Type window. Check the Marking
Period checkbox for individual marking periods.
Also check Semester Exam, Semester, and Final
as appropriate at the end of a semester or
quarter.
97
Teacher Grade Verification
After the first marking period, teacher
grades for previous marking periods are
routinely checked to see if changes have
occurred. If so, teachers must confirm those
changes on this screen before they are able to
submit the current marking period grades. This
can be disabled by EDP at the request of the
Campus, but such a decision is discouraged.
98
Teacher Grade Submission
99
Maintain Grade Collections
100
Suspend Teacher Submission
Use this option prior to collecting grades to
keep teachers from making changes to submitted
classes.
101
Collect Grades
Remember that you must go to your UNIX/Linux menu
and run GR-04-01 (Build Rosters) and
then GR-03-13 (Upload LYNX data) to complete
the posting of grade data.
102
Processing Grade Changes
When one or more teachers must make grade changes
prior to printing report cards, select the
classes using the checkboxes. Then, click the
Reject Selected Classes button to change
the status to N for Not Submitted. Teachers can
then resubmit these classes for you to process.
103
Verify Inactive Grades
You should run this step prior to each grade
collection. It will identify students with
grades in inactive classes that you do not want
to appear on the report card. Check each student
grade you want to prevent from posting then
Verify.
104
Verify Collected Grades
You can use Verify Collected Grades multiple
times during the marking period to check for
grade changes. This is done without requiring
teachers to submit grades.
Choose Print Verification Slips to
confirm changed grades with teachers. Once that
is done, click the Select All Grades checkbox and
then the Save Selected Teacher Grade(s) button to
collect these grade changes.
105
Closing the Collection Process
Do not close until you are ready to collect the
next marking period grades!
106
Progress Reports Opening a Collection
107
Maintain Progress Report Collection Flag
Select this option from the Collect Grades
dropdown menu to remove selected classes from
Progress Report submission and subsequent
collection. This option is useful for
elementary campuses where progress report grades
for non-core classes are not required to be
submitted. Uncheck the checkbox for any class
that does not need to submit.
108
Teacher Progress Report Submission
It is a good idea to have a standard policy
regarding the four checkboxes at the top of the
teacher progress report submission screen.
109
Print Collective Progress Report
The Collective Progress Report is printed
from within LYNX.Net after grade collection.
You can print all grades or just those at or
below a specified level. You can also print for
a selected student, teacher, or teacher and
period in the Reports menu.
110
Maintain Student Grades
111
Maintain Student Grades
Use this option to enter grades for transfer
students from other schools. When you enter or
change a grade, it appears in the teacher
Gradebook in red with a Comment indicating it has
been entered by the Gradebook manager. Only
enter grades that have already appeared on a
report card, NEVER current grades.
112
Teacher Gradebook
Carefully use this option to access a teachers
Gradebook to assist in troubleshooting problems.
Never enter, delete or change grade data without
the teachers knowledge and permission.
113
When Things Go Bump in Teacher Gradebooks
  • 99.99 of the time, the error is the teachers
  • Check assignments to see if maximum points
    include bonus points (they should not be
    combined)
  • Check to see if an extra credit assignment point
    value is too high (they are usually 1/5 to 1/3
    the value of a regular assignment)
  • Check to see if an assignment is in the wrong
    category
  • Check to see if Count Missing Grades as zero is
    checked
  • Check to see if the teacher used the Copy Grades
    from Another Class option and copied the
    semester/final grades as an override
  • Check to see if goofy weights of assignments are
    contributing to the problem
  • Find out what the teacher is using to check grade
    averages against LYNX.Net
  • If no grade average appears on a progress report,
    check the assignment dates they may all be after
    the as-of date

114
Submitting Teacher Grades
When a teachers absence prohibits the submission
of progress report or report card grades, use
these two options shown above to submit in their
absence. Be sure their grade data is complete
prior to doing so.
115
Reports
116
Report and Report Format Options
If you select the Report Viewer option, you have
additional choices for exporting your
report including PDF, Excel, HTML, Comma
Separated, and others
117
Classes Report
118
Collective Progress Report
119
Grade Submission Status Report
120
Grade Verification Slips
Use this report periodically during the marking
period to check for grade changes that have
occurred since the previous report card
processing.
121
Grades by Activity Code Snapshot
122
Missing Previous Report Card Grades
Use this report a week before report card
grades are due to identify which students need
prior grades.
123
Print Submitted Grades Report
124
Progress Reports by Activity Code
125
Progress Reports by Single Student
126
Progress Reports by Single Teacher
127
Progress Reports by Single Teacher/Period
128
Student Grade Snapshot
It is important to communicate to parents and
others viewing this report that any semester or
final average for which all grades are not yet
submitted represents only the average as of today
and is subject to change.
129
Student Grade Snapshot Detail
130
Submitted Grades by Text Grade
Use this report to locate any of the four types
of text grades Alpha, Incomplete, Excused, or
Unexcused.
131
Making the Grade
Return to Main Menu
  • Remember to create the structure(s) needed for
    your campus and to check them for accuracy before
    assigning them to classes.
  • If teachers add sub-categories, have those
    checked by the math department for accuracy.
  • Require teachers to keep grade entry current so
    students dont fall through the cracks.
  • Have a plan for getting grades on new students to
    teachers for entry in the current marking period.
  • Read the checklists in your manual that govern
    each process you run as a Gradebook Manager.

132
LYNX.Net
Lesson Plan Manager
EDP Enterprises, Inc.
133
Lesson Plan Manager
The Lesson Planner is very easy to implement from
the Managers perspective. You will need to
establish a brief list of parameters
initially. Then, you can print lesson plans or
view them as needed.
134
Parameters - Activities
This screen is required in the teacher
lesson plans and must have entries. Add
generic types of Activities as shown to cover
most of the ways teachers instruct students.
You can always add to the list using the
symbol or remove items by clicking in the
checkbox next to an item and clicking the X
symbol.
135
Parameters - Materials
As with Activities you will click the symbol to
add generic types of materials that teachers
might use in a lesson.
136
Parameters - Evaluations
Complete this next tab by adding a list of
evaluation types teachers could use to
assess student achievement.
137
Parameters - Modifications
Use this final parameter table to create
different types of modifications teachers might
use with special education, LEP, or dyslexic
students for example.
138
Lesson Plan by Class
Other options allow this report to be printed by
TEKS objective or by a selected date.
139
Full Page Lesson Plan
This report is perfect for administrators or for
teacher substitutes.
140
Final Thoughts
Return to Main Menu
  • If your campus will be utilizing Lesson Planner,
    be sure to enter values in these tables prior to
    the start of school.
  • Teachers will be your best source for each of
    these entries.
  • You can add entries at any time.

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