Making Good PowerPoint Presentations into Outstanding Ones

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Making Good PowerPoint Presentations into
Outstanding Ones

• AGRI 196
• Spring 2004

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Think of a great presentation you witnessed

• Why was it great?
• What did the speaker do ?
• What techniques did he/she use?
• What was the format of the presentation?

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But first, a little quiz
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The objectives of your presentation should
include

• A. The material you have decided to cover
• B. What you want your audience to listen to
• C. What you as a speaker want to get out of the
  presentation
• D. What you want your audience to know and do at
  the end of the presentation

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The two main things to focus on when preparing a
Presentation are

• A. Subject and audience
• B. Format and room arrangement
• C. Timing and visual aids
• D. Beginning and Conclusion

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People tend to remember those points that are
covered

• A. Mostly in the middle
• B. Only at the end
• C. Throughout the presentation
• D. At the beginning and end

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The primary reason for using A/V aids is to

• A. Help keep the speaker on track
• B. Highlight and emphasize key points
• C. Switch from audio to visual stimulation
• D. Establish rapport with the audience

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Which has the most impact on your audience

• A. Body
• B. Voice
• C. Content
• D. Attitude

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The single most important voice element in giving
a presentation is

• A. Breathing regularly
• B. Pacing correctly
• C. Inflecting naturally
• D. Pausing appropriately

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Now, lets take a look at an Informational
Presentation Checklist.
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IT Presentation Issues

• Why use Presentation software?
• Amount of information
• Font
• Color
• Extras
• Examples

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Why use PowerPoint?

• Reach different learning styles
• Reinforce key information
• Give clear prompts and keeps speaker on track
• Move presentation directly to your web site
• Serves as Ockhams razor

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Amount of information

• Ockhams razor entities are not to be
  multiplied beyond necessity
• Rule of Thumb Less is more No more than 6
  words per line. No more than 6 lines per slide.
• What do I really want them to know?
• What can they see / read / take in?

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Why use PowerPoint?

• PowerPoint allows me to reach students of
  different learning styles because it adds a
  visual element to my oral presentation. This is
  especially important because todays students
  seem to be more visual than other generations.
• It helps reinforce the key information in my
  presentation and keeps student interest focused
  on the front of the room.
• It allows me to give students clear prompts for
  their assignments, especially in-class
  assignments. They can always look up to refocus
  their attention to the assigned task.
• A PowerPoint presentation can be moved directly
  to your web site so that students can look at it
  again after class and as many times as they want.
• It serves as Ockhams razor by helping me
  structure my thoughts.

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Why use PowerPoint?

• Reach different learning styles
• Reinforce key information
• Give clear prompts and keeps speaker on track
• Move presentation directly to your web site
• Serves as Ockhams razor

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Font

• Choose font size and type for your particular
  context.
• Use same font for continuity.
• Use 2 contrasting fonts to organize
  information, for emphasis. -- Comic Sans
  Arial --

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Font Legibility

• Which is easier to read?
• ALL CAPS or Upper Lower case

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Font Type Style

• SerifWhich of these is easier to read? (Times
  New Roman 36)
• Sans SerifWhich of these is easier to
  read? (Arial 32)

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Font Size

• 12 Read this.
• 20 Read this.
• 32 Read this.
• 36 Read this.
• 40 Read this.
• 44 Read this.
• 60 Read this.

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Font Color

• Uses contrast, emphasis, interest
• Contrast between text background -- computer
  projection often uses a dark background with
  light text -- overhead projector light
  background, dark text

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Color

• Uses contrast, emphasis, interest
• Contrast between text background -- computer
  projection dark background, light text --
  overhead projector light background, dark
  text light background, dark text

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Font Color

• Use a consistent color scheme for continuity.
• Avoid reds greens.
• Use color sparingly for emphasis.
• Dont get carried away!

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Extras Pictures Animation
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EZ to Use Graphing Function
A B C D F 16 41 49 43 22
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Images

• Generate interest
• Illustrate points
• Decorate

• Visual Literacy

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Visual Literacy
Russia From Empire to Federation
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Expand on ideas introduced by images
Russia From Empire to Federation
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You can introduce text or images one by one

• Be careful, dont overdo it.
• Stick to one animation type
• Practice until you are smooth

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Public Speaking Rule 1 Know Your Subject
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Public Speaking Rule 2 Know Your Audience
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Dont Get Carried Away

• with animations
• with sounds
• with slide transitions
• with clip art
• with pictures
• lots of text
• with all the bells and whistles

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Remember the KIS Principle

• Keep it Simple
• And

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Dont forget

• Practice to a live audience and ask for feedback
• Practice your slide transitions in PowerPoint
• Dont memorize your speech, but use the slides to
  guide you through your talk each time.
• Paraphrase, dont read slides to us, its
  boooooooooooooring.

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And now, are there any questions?

• If not, lets take a look at the assignment.