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Integrated Resource Information Systems The IRIS PROJECT

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Time and Attendance. Document Management and Imaging. Grants and Contracts System. Development/Advancement System. Why does this need to be done and why now? ... – PowerPoint PPT presentation

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Title: Integrated Resource Information Systems The IRIS PROJECT


1
Integrated Resource Information Systems The
IRIS PROJECT
  • Report to the Board of Trustees
  • Finance Committee
  • Phyllis Nash, Project Director
  • June 22, 2004

2
What is the IRIS Project?
  • IRIS Project
  • (Integrated Resource Information Systems)
  • The replacement of existing financial, human
    resource, student, and inventory computer-based
    management systems with an integrated software
    application that will enhance service and add
    functionality (ERP).
  • A 4-6 year, 40 million dollar
  • project that will touch every
  • part of the University

3
What will IRIS replace?
  • Applications in the following areas
  • Phase 1
  • Student Information System
  • Financial Resources Systems
  • Human Resources System
  • Supply Chain Management
  • Phase 2
  • Time and Attendance
  • Document Management and Imaging
  • Grants and Contracts System
  • Development/Advancement System

4
Why does this need to be done and why now?
  • Technology environment is obsolete
  • Inability to maintain the current systems
  • Lack of capacity of the current systems
  • Difficulty in remaining compliant with
    regulations
  • Poor integration of systems
  • Business processes are out of date
  • Lack of access to information
  • Information is not available
  • Information is not easily accessible
  • Service is ineffective and inefficient

5
IRIS Software
  • SAP
  • The best run universities run SAP

6
What will the SAP software allow?
  • Integration of work
  • Workflow
  • Real-time processing and reporting
  • Same look and feel for all applications
  • Web access
  • Self-service (students and employees)
  • Built-in best practices for processes
  • Opportunity for ongoing improvement

7
Implementing SAP The ASAP
Methodology
We are here.
Phase 1
8
Project Preparation Current
initiatives
  • Completing Chart of Accounts Project
  • Creating and Training the Project Team
  • 55 functional and technical staff members
  • Selecting the Implementation Partner(s)
  • University will lead the installation with
    knowledge transfer from consultants
  • Reviewing Business Processes
  • Identifying Reports and Interfaces
  • Developing Change Management and Communication
    Plans and a Decision-Making Model
  • Renovating Space

9
Broadway bldg
10
Implementing SAP The ASAP
Methodology
Phase 1
6 months
12-18 months
11
For more information
  • www.uky.edu/IRIS
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