Information Technology UCSD Funding Models

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Information TechnologyUCSD Funding Models

• October 23, 2007
• Blair Stephenson
• University of California, San Diego
• Campus Budget Office
• [phone]

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IT at UCSD

• ACS - Academic Computing Services
• Provides services to support the computing needs
  of students and the UCSD community.
• ACT - Administrative Computing and
  Telecommunications
• Develops and supports the core UCSD
  administrative computing and telecommunication
  systems.
• SDSC - San Diego Supercomputer
• A national laboratory for computational science
  and engineering
• Mission is to develop and apply high-performance
  information technologies for science and society
• Funded primarily by the National Science
  Foundation Cyberinfrastructure grant.
• Calit2 - California Institutes for
  Telecommunications and Information Technology.
• An experiment in inventing the collaborative
  research environment for the digital future.
• One of four institutes (UCSD partners with UCI).
• Hospital - supports their own separate
  telecommunications.

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ACS

• ACS supports the computing needs of the
  UCSD community, especially students
  faculty.
• Student accounts, printing accounts for on
  campus labs, faculty websites, on-campus computer
  repair, software distribution, and network
  installation services.
• Receives mostly institutional funding, but also
  some recharge funding (fee-for-service)
  for technicians services.

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ACT

• ACT Core administrative computing and
  telecommunication systems.
• Blink, Triton Link, MyServices, the Link
  family, IFIS, ISIS, PPS, the campus telephone
  system, the campus network, electronic mail,
  security, and more.
• Receives permanent and temporary institutional
  funding, Vice Chancellor Assessments, other
  telecommunication recharges (i.e. voicemail,
  international long distance) and funding from
  flat monthly Communication User (CU) fees.

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Administrative Computing

• Core Systems on Campus
• Administration Office
• Enterprise Web Application Development (EDWAD)
• Campus Integrated Systems
• Portal Services
• Data Warehouse
• Funded by Permanent Temporary funding

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Information Systems (IS)

• The data center of UCSD
• Receives permanent funding
• Requires additional funding to sustain growth,
  and improve system capacity for the three
  components of campus computing
• Payroll Personnel System (PPS) contains payroll
  and personnel information for all University
  employees.
• Integrated Financial Information System (IFIS)
  contains integrated processes and applications
  that support the administration of UCSD's
  financial data (accounting, budget and staffing
  data, purchasing online, travel).
• Integrated Student Information System (ISIS)
  contains the processes and applications that
  support students' needs and the maintenance of
  records (academic records, admissions, course
  schedules, facilities schedule, housing
  applications).

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Information System Funding Plan

• IS is funded by the permanent budget VC
  Assessments.
• Total base budget is 6 million
• An IS upgrade plan consists of three computing
  upgrades from 2000/01 to 2007/08
• Total projected cost 11.9M over 8 years.
• The Vice Chancellor-Business Affairs contributed
  1.5 million, leaving 10.4 million to be funded
• The assessment model is designed to allot the
  costs proportionately to the degree each unit
  benefits.

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Information SystemsAssessment Matrix
The system utilization statistics of the PPS,
IFIS, ISIS components are used for weighting
the individual component pro-rata bases
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Next Generation Network (NGN)

• An enhanced data and voice network
• Provides enhanced communication services and
  technology, including
• Faster data connections and Internet bandwidth
• Expanded help desk services
• Better network security
• Increased network services
• Resources for network
• repairs and upgrades
• Wireless equipment and services
• E-mail, active directory, and
• other network services

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NGN Funding Model

• Pre-NGN, program funded with
• Permanent funding
• Surcharges on additional voice services requested
• Port (IP) charges
• VC Assessments for unfunded upgrades
• New NGN Funding Model developed over 3.5 years
  with intensive modeling, projections, technical
  financial study
• Funded with
• Flat monthly Communication User fee (CU)
• Permanent and Temporary Funding, and
• Vice Chancellor assessments

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NGN Funding Model

• Funding Model Objectives
• Secure sufficient funding to sustain a
  state-of-the-art campus network
• Minimize financial impact on departments and
  sponsored projects
• Establish a stable, simple and predictable
  charging mechanism that recognizes the
  unification of voice and data technologies
• Eliminate the inconsistencies and inequities of
  current recharge mechanism
• Eliminate existing phone line charges
• Eliminate existing computer network charges
• Eliminate telephone feature package charges
• Reduce telephone toll charges by 40
• A number of committees formed to provide
  oversight and monitoring to NGN
• Committees include policy, upgrade
  prioritization, Communication User policies,
  rebate
• Two phases of NGN
• NGN1 July 2001 June 2006
• NGN2 July 2006 June 2011

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NGN Funding Overview
NGN 1 July 2001 June 2006

• Costs were estimated at 9.9 million per year
  for the first 5 years
• Communication User fees (CU) fees fixed at
  60 per month for 5 years
• Annual VC assessments of 1.4 million planned
• Temporary funding sufficient to eliminate
  assessments through 2004/05
• 1 million from ICR
• The first assessment was in 2005/06 for 300
  thousand

• NGN 2 July 2006 June 2011
• Increased CU fees, intended to eliminate VC
  subsidy and ICR funding by the end of NGN2
• Permanent and temporary funding sources projected
  at 1.6 million/year
• Unlimited domestic long-distance service,
  eliminates monthly recharges

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NGN Funding Plan(000s)
All figures are in thousands
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NGN Communication User (CU) Fee

• CU Fee is levied against the department for each
  employee who qualifies as a
  Communication User
• follows payroll charges
• CU fee rate is calculated by dividing the cost by
  number of users.
• Charges for Med Center, postdoctoral fellows,
  graduate students, and off-campus customers will
  increase at different percentages from on-campus
  rates
• Off-campus rates will include costs for the
  communication line from the off-campus site back
  to the main campus network.
• Postdoctoral fellow rates will increase from 33
  of a standard Communications User to 40 in the
  first year, and by an additional 5 each
  succeeding year.
• Graduate student rates, charged to the academic
  vice chancellors as an element of instruction,
  will be raised from 20 to 30 of a standard
  Communications User because of a significant
  increase in data use.

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NGN Communication User Fee

• Contract and Grants pay proportionate
  CU Fees based on percentage of
  salary of User (grants vs. non-grants)
• CU paid fully or partially by grant, CU fee paid
  by grant
• If CU is paid primarily by nongrant
• Postdoctoral fellow rates will increase from 33
  of a standard Communications User to 40 in the
  first year, and by an additional 5 each
  succeeding year.
• Graduate student rates, charged to the academic
  vice chancellors as an element of instruction,
  will be raised from 20 to 30 of a standard
  Communications User because of a significant
  increase in data use.
• GAAP was used to set the rates, and then were
  confirmed by outside auditors.

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NGN Communication User Fee Schedule
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NGN Communication User (CU) Fee

• We believe CU Fee Model is fair
• Good bridging model between individual charges
  and overall, overhead service charges
• As the gap between voice and data grows smaller,
  and the need for computing services in most jobs
  becomes unavoidable, such services move more into
  the realm of being a utility service (such as
  electricity and water).
• Costs are more accurately identified and assessed
  when charged by user.
• Lowers overhead costs
• Determining actual costs for all services is
  costly model provides a very close approximation
  without overhead of actual bill

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Questions?

• For any question regarding ACT
• Sheryl Gerbracht
• Budget Director, ACT
• Phone [phone]
• E-mail sgerbracht_at_ucsd.edu