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Integrated Postsecondary Education Data System (IPEDS)

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Title: Integrated Postsecondary Education Data System (IPEDS)


1
Session 45
  • Integrated Postsecondary Education Data System
    (IPEDS)
  • Jan Plotczyk,
  • NCES

2
Agenda
  • IPEDS data collection
  • 2007-08 collection schedule
  • 2007-08 changes
  • 2008-09 and beyond
  • Keyholder responsibilities
  • Reporting compliance
  • IPEDS training
  • IPEDS data use tools
  • New College Navigator!!!
  • New website
  • Data Feedback Report Executive Peer Tool
  • Peer Analysis System

3
Acronyms Used
  • KH Keyholder
  • SRK Student Right-to-Know
  • OMB Office of Management Budget
  • TRP Technical Review Panel
  • HEA Higher Education Act
  • PPA Program Participation Agreement
  • FSA Office of Federal Student Aid
  • AIR Association for Institutional Research

4
IPEDS Survey Components
  • Institutional Characteristics (IC)
  • Completions (C)
  • 12-Month Enrollment (E12)
  • Human Resources (HR)
  • Fall Enrollment (EF)
  • Graduation Rates (GRS)
  • Student Financial Aid (SFA)
  • Finance (F)

5
IPEDS Data Tools
  • COOL College Opportunities Online Locator
  • ExPT Executive Peer Tool
  • DFR Data Feedback Report
  • PAS Peer Analysis System
  • DCT Dataset Cutting Tool
  • DAS Data Analysis System

6
IPEDS Data Collection
7
Collection schedule 2007-08
8
Registration
Registration opened August 1 4
UserIDs to KHs August 1 4
Survey materials posted August 1 4
Status of registration taken August 29
Letters to CEO (if KH not registered) August 31
X
X
X
9
Fall Collection
Surveys Institutional Characteristics Completions 12-month Enrollment
Collection open September 5
Keyholder close October 17
Coordinator close October 31
10
Winter Collection
Surveys Human Resources (required) Fall Enrollment (available) Finance (available)
Collection open December 5
Keyholder close January 23
Coordinator close February 6
11
Spring Collection
Surveys Fall Enrollment Finance Student Financial Aid Graduation Rates
Collection open March 5
Keyholder close April 16
Coordinator close April 30
12
Followup schedule
  • Email to KH (collection open) Open
  • Letter to CEO (no registered KH) Close 4wks
  • Email to KH (no data) Close 4wks
  • Phone to CEO (no registered KH) Close 3wks
  • Phone to CEO/KH (no data) Close 2wks
  • Email to KH (no data, not locked) Close 2wks
  • Email to KH (no data, not locked) Close 1wk

13
Changes for 2007-08
14
Changes for 2007-08
  • See following screens for information about which
    changes are mandatory for 2007-08
  • No race/ethnicity changes for 2007-08

15
Institutional Characteristics
  • Institutional identification
  • Collect website addresses for admissions and
    financial aid offices, instead of phone numbers
  • Add question Does your institution have an
    online application? If yes, provide URL. Link
    will be added to COOL website

16
Enrollment
  • 12-month Unduplicated Count and Instructional
    Activity (old Parts E F)
  • Remove from Enrollment survey collected in winter
    spring
  • Create new component (E12) to collect these data
    in the fall
  • No changes to data collected, only to collection
    in which they appear
  • Mandatory in 2007-08

17
Enrollment
  • Part G, Retention Rates
  • Rather than collect only the rates for full-time
    and part-time students, collect the numerator and
    denominator and have the system calculate the
    rates
  • (now Part E)
  • Mandatory in 2007-08

18
Graduation Rates
  • Sections V and VI, athletically related student
    aid
  • Eliminate these sections from IPEDS GRS
  • Institutions will no longer be required to report
    these data to IPEDS, but will still be required
    to disclose these data, per SRK
  • Add item to report URL used for disclosure

19
2008-09 and beyond
20
Race/ethnicity!!!
21
Race/ethnicity
  • Final guidance on Maintaining, Collecting, and
    Reporting Racial and Ethnic Data to the U.S.
    Department of Education
  • Published in Federal Register 10/19/07
  • For implementing 1997 OMB standards
  • http//a257.g.akamaitech.net/7/257/2422/01jan20071
    800/edocket.access.gpo.gov/2007/pdf/E7-20613.pdf

22
Institutions notified
  • This Week in IPEDS, wk of 10/22
  • Newsflash
  • Posted on website
  • http//nces.ed.gov/IPEDS/news_room/
  • Newsroom, Announcements Alerts
  • WEBINAR http//www.airweb.org/?page843

23
Race/ethnicity some history
  • Proposed Dept of ED guidance posted in Federal
    Register 8/7/06
  • Public comment period ended 9/21/06
  • Final guidance includes discussion of comments
    received

24
Final Guidance
  • Calls for implementation no by Fall 2010, in
    order to report data for the 2010-11 academic
    year
  • Covers 2 separate issues
  • Collection of R/E data by institutions
  • Reporting of aggregate data to US Dept of ED

25
Collection by institutions
  • Two-question format REQUIRED
  • Is respondent Hispanic/Latino?
  • Respondent selects one or more races
  • American Indian or Alaska Native
  • Asian
  • Black or African American
  • Native Hawaiian or Other Pacific Islander
  • White

26
Additionally
  • Standards call for self-identification of
    race/ethnicity
  • If missing, ensure that respondent is refusing
    rather than overlooking
  • Dept of ED encourages institutions to allow
    current students and staff to re-identify their
    race and ethnicity

27
Reporting aggregate data 9 categories
  • Nonresident aliens
  • Race/ethnicity unknown
  • Hispanics of any race
  • For non-Hispanics only
  • American Indian or Alaska Native
  • Asian
  • Black or African American
  • Native Hawaiian or Other Pacific Islander
  • White
  • 2 or more races

28
R/E Technical Review Panel
  • IPEDS R/E TRP held last fall to discuss
    implementation issues, such as
  • If students are no longer at the institution, how
    to report? (C, GRS)
  • If data are collected in 2 formats for several
    years, how to release?

29
Proposed implementation
  • 2008-09 and 2009-10
  • Optional years
  • 2010-11
  • Mandatory year for EF, HR
  • 3rd optional year for C, E12, GRS
  • 2011-12
  • Mandatory for all components

30
572 Format
  • Will be used in data collection system in
    optional years
  • 5 current categories
  • 7 new categories
  • 2 Nonresident alien, R/E unknown
  • Institutions have option to report
  • All individuals using current categories
  • All individuals using new categories
  • Mixed reporting

31
Proposed timeline
HR, EF C, E12, GRS
2008-09, 2009-10 Current (52) New (72) Mixed (572) Current (52) New (72) Mixed (572)
2010-11 New (72) Current (52) New (72) Mixed (572)
2011-12 New (72) New (72)
32
Data Release
  • College Navigator
  • Show only selected R/E categories for
    comparability
  • PAS
  • Navigator categories
  • Raw data flag

33
Data Release
  • DFR and ExPT
  • New categories when available
  • Navigator categories during mixed years
  • DAS and First Look pubs
  • Navigator categories

34
Questions for institutions
  • Categories needed for collection
  • Aggregation for reporting to IPEDS
  • Data storage, file maintenance, updating
  • Re-surveying
  • Mapping or bridging

35
HEA Reauthorization
36
HEA Reauthorization
  • Senate passed its version in July (S1642)
  • House Republicans introduced a bill 10/4/07
    (HR3746), but House has also passed bill to
    extend current HEA through 4/30/08
  • Possible (but unlikely) that reauthorization will
    happen this year
  • When it happens, likely to have impact on IPEDS

37
S1642
  • Bans federal unit record system
  • But calls for state pilot programs for unit
    record systems in up to 5 states
  • Calls for development of
  • Higher Education Price Index
  • U-CAN
  • Template for voluntary sharing of accountability
    info by institutions in consumer-friendly way
  • Net Price Calculator

38
S1642
  • Calls for enhancements to COOL website
  • so that it better meets the needs of students,
    families, and consumers for accurate and
    appropriate information on institutions of higher
    education

39
HR3476
  • Prohibits federal unit record system
  • Includes affordability reports for institutions
    whose tuition increases more than twice CPI over
    three year interval (version of College
    Affordability Index formerly introduced)

40
HR3476
  • Calls for redesign of COOL
  • New data/additions to COOL
  • Instructional expenditures per FTE
  • Faculty-to-student ratios
  • Transfer rates for 2-year institutions
  • Net tuition price of the institution for the 3
    most recent academic years change in net
    tuition, sticker price, and CPI

41
HR3476
  • New data/additions to COOL -- continued
  • Link to the institutions website with
    information of interest to students including
    mission, accreditation, student services
    (including services for students with
    disabilities), transfer of credit policies and,
    if appropriate, placement rates and other
    measures of success in preparing students for
    entry into or advancement in the workforce

42
XML Upload
43
Still working with PESC
  • On XML upload formats for IPEDS reporting
  • If ready during 2007-08 data collection well
    release them then
  • Else, should have them for 2008-09 data collection

44
Keyholder responsibilities
45
Keyholder Responsibilities
  • Register, and keep contact information current
  • Receive all email messages from ED

46
Keyholder Responsibilities
  • Coordinate all aspects of data submission at the
    institution level
  • Make sure all data are entered (step 1)
  • Make sure all surveys are edited and clean (step
    2)
  • Lock the data for all surveys before the
    collection close date (step 3)

47
Contact the Help Desk if
  • You have ANY questions
  • You havent received your UserID and password
  • You think your list of applicable surveys is not
    correct
  • You think a survey status is not correct

48
Contact the Help Desk if
  • You have problems entering data
  • You have problems resolving edit failures
  • You have problems locking your data
  • You have questions concerning ANY follow-up email
    you receive

49
Reporting Compliance
50
Mandatory reporting of IPEDS
  • Reporting IPEDS is mandatory for all institutions
    with PPA with US Dept of ED for Title IV federal
    student financial aid

51
Mandatory reporting of IPEDS
  • Since 2002-03, Office of Federal Student Aid has
    been enforcing this with fines, warnings
  • Penalties for noncompliance include
  • Fine of up to 27,500 per violation
  • Institutions eligibility to participate in Title
    IV programs can be suspended

52
FSA Noncompliance Actions Total Fines Assessed
53
FSA Noncompliance Actions Institutions Fined,
Warned
54
2006-07 Nonresponse of Institutions
  • IC 2
  • C 1
  • HR 1
  • EF 6
  • GRS 7
  • SFA 8
  • F 8

Total institutions 11
55
Followup
  • Unfortunately, it takes a lot of work to make
    these low numbers happen
  • We are doing a lot of followup, during and after
    collections
  • This fall we sent letter to CEO and KH of
    institutions that have had their one and only
    second chance

56
However,
  • We also sent email/letter thanking CEO of
    institutions that locked ALL 2007 fall surveys by
    3 wks before close
  • Letter referred to KH by name so CEO would know
    who was responsible for this good thing

57
Important to Remember
  • There are NO reporting extensions in IPEDS!!!

58
IPEDS Training
59
IPEDS Training
  • AIR IPEDS are continuing to develop new
    training materials
  • Webinars
  • Tutorials
  • Online course Basic IPEDS

60
IPEDS Training Materials
  • Cover both data submission and use
  • Beginning, intermediate, and advanced
  • Available FREE on AIR website
  • http//airweb.org/

61
Webinars
  • On-demand
  • gt11,000 downloads Jan May 2007 !!!
  • IPEDS Data Collection Training Center
  • New Keyholders
  • All survey components
  • IPEDS Data Use Tools
  • Overview of College Navigator - soon
  • Overview of ExPT
  • Introduction to Peer Analysis System (soon)
  • NEW!!! New features of new PAS

62
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63
Online course
  • FREE open to everyone
  • Overview of IPEDS A Self-Paced Interactive
    Course
  • Opened for registration July 16
  • 600 registrations THAT DAY
  • 900 registrations as of 9/21
  • 70 have graduated - certificate
  • http//www.airweb.org/?page838

64
Whats next?
  • Video enhanced webinars
  • Podcasts 10-15 min
  • More online courses
  • Advanced IPEDS
  • New Keyholders

65
IPEDS Data Use Tools
66
Tools Help Desk!!!
  • For assistance with any IPEDS data use tool
  • 1-866-558-0658
  • ipedstools_at_rti.org

67
College Navigator
68
COOLs successor.
  • College Navigator
  • Located at http//collegenavigator.ed.gov

69
College Navigator
  • Offers a wide range of information previously
    found on COOL, such as
  • Programs offered, degrees awarded
  • Retention and graduation rates
  • Price of attendance
  • Aid available
  • Campus safety
  • Accreditation

70
But also
  • Offers users valuable new information about
    colleges and universities
  • Does so in a way that is vastly more user-friendly

71
New Features - Search
  • Search toolbar on every page
  • Modify or change search from any page
  • Guided search feature
  • Search by name and AKA

72
New Features - Search
  • Expanded search options
  • Programs offered, awards granted
  • Tuition and fees (in-state, out-of-state)
  • admitted and test scores
  • School size and type
  • Campus setting, housing
  • Location, distance from home
  • Institutional mission (HBCU, TCU, single-sex)
  • Extended learning opportunities for adults
  • Intercollegiate athletics programs

73
New Features Compare Favorites
  • Make comparisons of up to 4 institutions in a
    single view
  • Maintain a list of up to 15 favorite institutions
    from different searches

74
New Features - Save Export
  • Save sessions and receive an email with a link
    back to session
  • Export search results to easily-used formats,
    such as Excel

75
Plans for the future
  • Continuing improvements in content and function
  • Spanish version in the coming months
  • Please send ideas, suggestions to
    elise.miller_at_ed.gov

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New IPEDS Website
87
Redesign of IPEDS Website
  • http//nces.ed.gov/ipeds/
  • Released in early May 2007

88
Redesign of IPEDS Website
  • Develop user-friendly website for IPEDS
  • Reorganize content intuitively
  • Simplify site structure so users can find info
  • Update content
  • Enhance site appeal
  • Create design that enhances usability

89
New IPEDS Website
  • Opening page organized with three entry points
    based on user type
  • Students/parents
  • COOL
  • Data users
  • PAS, DCT, ExPT, DAS
  • Data providers
  • Data collection system materials

90
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IPEDS Lifecycle
95
New features
  • Tool finder/Tool matrix
  • Newsroom
  • This Week in IPEDS
  • Announcements and Alerts
  • TRP info
  • Newsflash specific IPEDS announcements
  • Fact sheets
  • Calendar of events

96
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Data Feedback Report Executive Peer Tool
98
DFR ExPT
  • 2007 report emailed to KHs in mid-October and
    mailed to CEOs in late October
  • 2007, 2006, 2005 reports available through ExPT
    at http//nces.ed.gov/ipedspas/

99
DFR ExPT 2007
  • Enhanced ExPT
  • Add new figures (ExPT only)
  • Upload comparison group files
  • Replicate full version of DFR in .pdf

100
New figures for ExPT
  • Enrollment detail by level
  • Transfers-in (2008)
  • Admissions
  • Yield rate, SAT/ACT
  • Personnel services by function (salaries,
    benefits) as of total operating expenses
  • Core revenues and expenses figures by both
    percentage distribution by source and by per FTE
    enrollment
  • Endowment per FTE

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103
Peer Analysis System
104
New Features
  • Multiple year selection for variables
  • Variable search feature
  • New navigation
  • PowerUser upload
  • Built-in trend reports
  • Grad rates templates

105
PAS Forms Facsimile SFA
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107
PAS Report Template SFA
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109
PAS Report Template SFA
  • Downloaded version

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111
Wrap Up QA
112
Contact Information
  • We appreciate your feedback and comments. We can
    be reached at
  • Jan Plotczyk
  • janice.plotczyk_at_ed.gov
  • 202-502-7459
  • IPEDS Help Desk IPEDS Tools Help Desk
  • ipedshelp_at_rti.org ipedstools_at_rti.org
  • 1-877-225-2568 1-866-558-0658
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