Campus Management

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Campus Management

• Project Introduction
• April 22, 2004

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What is Campus Management (CM)?

• As part of the State System of Higher Education
  Systems enterprise-wide resource planning
  initiative, we have begun the implementation of
  the SAP Campus Management application and
  Wolffpack Financier. These two applications will
  provide the basis for an integrated, campus
  management solution.
• This integrated campus management solution will
  address functionality related to the delivery of
  Academic/Student services such as
• Admissions and Recruitment
• Registration
• Student Records
• Advising
• Program, Course, and Curriculum Administration
• Student Accounting
• Financial Aid

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Mission Statement

• To develop and implement an enterprise resource
  planning (ERP) system to enhance the
  collaboration and integration among, between, and
  within the universities and organizations of the
  State System of Higher Education, while providing
  the opportunity to utilize limited resources in
  the most efficient and cost effective manner.

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Campus Management Vision

• The Campus Management vision is to fully
  integrate SAPs Campus Management application
  with Wolffpacks Financier and other SAP modules
  and applications supported by SyTEC in a
  system-wide, administrative software solution.

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The Campus Management Team

• Assistant Project Director
• Ron Slominski rslominski_at_sytecpa.org
  717-703-5413
• Admissions and Recruitment Team
• Amy Warnagiris awarnagiris_at_sytecpa.org
  717-703-5433
• JoEllen Hopp Petri jpetri_at_sytecpa.org
  717-703-5440
• Roozbah Tavakoli
• rtavakoli_at_sytecpa.org
• Financial Aid Team
• John Blake jblake_at_sytecpa.org
  717-703-5664
• Lisa McGroarty
• lmcgroarty_at_sytecpa.org

• Academic Structure and Student Administration
  Team
• Jim Darr jdarr_at_sytecpa.org
  717-703-5424
• David Czar dczar_at_sytecpa.org
  717-703-0155
• Patricia Abadilla
• padadilla_at_sytecpa.org
• Student Accounting Team
• Rebecca Ray
• rray_at_sytecpa.org
• 717 703 0161
• Chandra Sarker
• csarker_at_sytecpa.org
• Subject Matter Expert (SME) Liaison
• Jean Mae Smith jmsmith_at_sytecpa.org
  610-683-4169

Indicates CM team members who will be joining
the team in mid- to late March
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Where Are We in the Campus Management Project?

• The Campus Management (CM) project is using SAPs
  Accelerated SAP (ASAP) methodology as a guide to
  implement the Campus Management solution.
• In the ASAP methodology, there are five phases.
  These phases are indicated on the graphic.
• The Campus Management project is currently in the
  Blueprint Phase

? Project Preparation
Go-Live and Support
Realization
Final Preparation
? Blueprint We are Here
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What is Blueprint?

• Blueprint is an early phase in SAPs ASAP Project
  Methodology.
• Some of the activities that are completed during
  the Blueprint Phase include
• Hold Business Process Workshops and Discussions
  to gather information
• Compile the Process Documentation
• Document Questions and Answers
• Develop the Campus Management Blueprint

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Business Process Workshops

• Are designed as information gathering sessions
• Are meant to be interactive
• Are an integral part of designing and building
  the Campus Management solution
• Require participation from a wide variety of
  people
• from all of the Universities,
• from the Campus Management team and
• from our implementation partners Unisys, SAP,
  and Wolffpack

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Two Phase Business Process Workshop Approach

• Business Process Workshops for the Campus
  Management Project will be done in two phases
• SME Workshops The CM team will facilitate
  process-oriented discussions with the SMEs to
  gather information about how we do business at
  our universities. The information gathered in
  the SME workshops will assist the CM team in
  preparing for the system-wide workshops.
• System-Wide Workshops Using information gathered
  in the SME Business Process Workshops as a
  baseline or starting point, the CM team will
  conduct workshops with a larger group of
  representatives from all of the 14 universities.

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What is a Subject Matter Expert?
(slide 1 of 2)

• A subject matter expert is defined as one who has
  in-depth working knowledge of one or more of the
  following administrative areas

• Admissions
• Recruitment
• Financial Aid
• Student Accounting/Bursar
• Registration
• Advising

• Degree Audit
• Program Development
• Academic Administration
• Student Records
• Graduate Studies
• Transfer and Articulation

• The key to building the Campus Management (CM)
  solution will be the information gathered from
  the universities. The CM solution is not a
  canned package, but one that needs to be
  configured and built. It will be designed based
  upon the input from all of the universities.
  Your input will be vital in the success of this
  project.

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What is a Subject Matter Expert? (slide 2
of 2)

• A SME should have an understanding of
• the interaction among various functions within
  the university.
• the ways in which data and information are used
  to support the business processes of the
  university.
• the future direction of the university with
  regard to his/her specific areas of expertise.
• A SME should have the ability to
• describe their universitys current business
  processes and procedures.
• identify opportunities to improve current
  processes.

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Subject Matter Expert Roles and
Responsibilities

• Campus Management Subject Matter Experts will be
  asked to
• Review CM process documentation, questionnaires
  and other documentation prior to participating in
  the workshops.
• Come to the workshops ready to openly share their
  knowledge and experience with their colleagues
  and the CM Team.
• Provide input regarding the best practices of
  their area(s) of expertise.
• Listen to the suggestions of others and keep in
  mind that the purpose of Business Process
  Workshops is to gather information, not to make
  decisions.
• Be available for follow-up questions and
  meetings.
• Act as an advocate for the Campus Management
  project.

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Campus Management SME Business Process
Workshop Timeline
Week Beginning March 15
Week Beginning April 5
Week Beginning May 3
June 1
4 Day Workshop Revieww/ SMEs
SME Workshops
SME Workshops
CM Team SAP Training
CM Team SME Workshop Review
Note Time not drawn to scale
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SME Business Process Workshop Objectives

• The major objectives of the of the SME Business
  Process Workshops are to
• Discuss Current University Business Processes
• Discuss Similarities and Differences in
  University Business Processes
• Review and Clarify Requirements
• Identify State System Best Practices
• Identify State System Business Opportunities
• Recognize Organizational Changes
• Discuss Reporting Needs
• Identify Additional Key Sources of Information at
  the Universities