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Introduction to Campus Community

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Within Student Administration, shared by Admissions, Registrar, Financial Aid, and Bursar ... Admissions, Registrar, Financial Aid, and Bursar work together ... – PowerPoint PPT presentation

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Title: Introduction to Campus Community


1
Introduction to Campus Community
  • Why should I care about Campus Community data?
  • January 11, 2006
  • Updated January 25, 2006

2
Todays agenda
  • What is Campus Community?
  • What is the scope of Campus Community for STARS
    implementation?
  • Where do Campus Community data fields come from?
  • How will we use Campus Community?
  • How will we work together?

3
What is Campus Community?
  • Core of PeopleSoft Campus Solutions package
  • Shared by Human Resources, Payroll, Alumni
    Affairs Development, and Student areas
  • Within Student Administration, shared by
    Admissions, Registrar, Financial Aid, and Bursar

4
What is Campus Community?
  • A person is a person is a person
  • Data common to people such as
  • Names
  • Addresses
  • Phone numbers
  • Citizenship
  • Ethnicity
  • Single person ID not SSN!

5
Student Data Grades Financial Aid Award Tuition
Charges Degrees
Prospect/Applicant Data GRE Scores Recommendation
HS Transcript
Person Data Name Address Gender Ethnicity
Alumni Data Volunteer Activities Giving History
Employee Data Job Information Pay Rate Benefits
6
What is Campus Community?
  • An org is an org is an org(unless its an
    Academic Org!)
  • External Organizations can be
  • Schools
  • Agencies
  • Vendors
  • Data common to external organizations such as
  • Names
  • Locations
  • Phone numbers
  • Single organization ID

7
What is Campus Community?
  • The 3Cs
  • Communications
  • Checklists
  • Comments
  • People or organizations
  • Event tracking
  • On and off-campus events
  • Not Resource25 replacement

8
What is included?
  • Several areas of Campus Community included in
    STARS implementation
  • Biographical/Demographic Data such as
  • Name
  • Address
  • E-mail address
  • Gender
  • Ethnicity
  • Citizenship
  • Military Status

9
Names
10
Addresses
11
Phones and email
12
What is included?
  • Also included
  • Search/Match
  • Search for existing records
  • Helps to prevent duplicates
  • Service Indicators
  • Negative service indicators (holds)
  • FERPA

13
Search/Match
14
Service Indicators
Service Indicator Flag
15
What is included?
  • Also included
  • External organizations high schools, colleges,
    agencies, vendors
  • 3Cs Communications
  • 3Cs Checklists
  • Events

16
Checklists
17
What isnt included?
  • Several areas determined to be out of scope for
    STARS implementation, including
  • Religious preference
  • Health/immunization tracking
  • Extracurricular activities
  • SEVIS

18
To be determined
  • Throughout STARS IDPs, decisions will be made on
    areas such as
  • 3Cs Comments
  • Person-to-person relationships
  • Athletic participation

19
Topics for other sessions
  • Detailed IDPs will address
  • Service Indicators
  • Holds
  • Setup and use
  • 3Cs
  • Communications, Checklists, and Comments
  • Setup for SA modules
  • Best practice coding schemes

20
Topics for other sessions
  • Search/Match
  • On-line and batch searches
  • Preventing duplicates
  • Setup and use
  • FERPA
  • Setup
  • Much more!

21
Where do data elements come from?
  • Bio/demo data created or updated from
  • Data loads
  • Test scores
  • Prospect/applicant loads
  • ISIR loads
  • Manual Entry
  • Prospects
  • Applicants
  • Students
  • Self Service!

22
Self Service
23
More Self Service
24
Decisions so far
  • STARS Address Types
  • Student Home
  • Billing 1 and 2
  • Boarding School
  • University assigned Residence Hall
  • Local Not a Residence Hall
  • Human Resources, Payroll, and Alumni
    Affairs/Development Address Types
  • Home
  • Work
  • Business
  • Seasonal
  • Preferred

Similar types for phone and email
25
Decisions so far
  • Name Types
  • Primary all changes must be via OUR
  • Preferred
  • Self Service
  • No primary name changes
  • No University assigned address, email, or phone
    changes
  • No Billing 2 address changes

26
Need to work together
  • All part of core Campus Community module
  • Shared data and information
  • No longer in our own silos
  • Lots of benefits
  • Reduced number of interfaces
  • Less duplicated work
  • Common data values and definitions
  • Consistent reporting
  • We need to play nice!

27
Need to work together
  • Critical that Admissions, Registrar, Financial
    Aid, and Bursar work together
  • Define consistent uses of Campus Community
  • Define consistent and flexible coding schemes
  • Make decisions as a team
  • Critical that STARS work with
  • Human Resources
  • Payroll
  • Alumni Affairs Development

28
Need to work together
  • Shared Data Committee (SDC)
  • Review proposals for use and coding schemes
  • Provide feedback, questions, suggestions
  • Approve proposals
  • Endorse policy proposals for PS Directors
  • Representation from HR, Payroll, AAD, Student,
    and CIT
  • Single point of contact
  • Work with Cassie Dembosky
  • Proposals for SDC
  • Report back to each team

29
Living together is an art.William
Pickens, 1932US educator, university dean,field
secretary for the NAACP
30
Questions?Cassie DemboskyCampus
Community Lead255-3203ccd3_at_cornell.edu
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