eProcurement: A Beacon District, City and County experience' - PowerPoint PPT Presentation

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Title:

eProcurement: A Beacon District, City and County experience'

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Chris Elliott (Staffordshire Moorlands DC) Wayne Baxter (Leeds City Council) ... Staffordshire Moorlands DC. Early adopter of ENABLE in 2003. P Cards since 2002 ... – PowerPoint PPT presentation

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Title: eProcurement: A Beacon District, City and County experience'


1
e-Procurement A Beacon District, City and County
experience.
  • Chris Elliott (Staffordshire Moorlands DC)
  • Wayne Baxter (Leeds City Council)
  • Olivia Thomson (Cambridgeshire County Council)

2
Session Outline
  • Where did we start from?
  • Where are we now?
  • Benefits and Barriers
  • The future of e-Procurement where next?

3
(No Transcript)
4
Staffordshire Moorlands DC
  • Early adopter of ENABLE in 2003
  • P Cards since 2002
  • Strategic Approach based on .,
  • Planning Organisation
  • Quick wins
  • Innovation
  • Partnership working

5
Benefits and Barriers (i)
  • One team delivering e-Gov, ICT, Business
    Improvement, Corporate Procurement
  • Improving service delivery, efficiency, softer
    corporate objectives
  • Routine procurement modernised
  • National Procurement Milestones met
  • Open to External Challenge

6
Benefits and Barriers (ii)
  • E-procurement has released only 1 FTE
  • Strategic approach more significant
  • Baselining and monitoring is key
  • Access to market knowledge
  • Suitability of e-tendering/e-auctions
  • Effort in engaging regeneration, LSP etc
  • Easy to use capacity as an excuse

7
Leeds City Council - The Starting Point
Functions
Strategy
Service
8
Benefits and Barriers (i)
?
  • To date

?
?
?
Leeds Electronic Tendering System (LETS)
Supplier and Contract Management System (SCMS)
Electronic Purchasing P2P / P-Cards
?
9
Benefits and Barriers (ii)
  • Benefits
  • 25,720 firms have self-registered
  • 3494 tenders placed on the site (2.9bn)
  • 94.7 of tenders downloaded electronically
  • 66.7 of tenders are submitted electronically
  • 95 of feedback good or very good
  • 200k per annum savings (adverts, paper, staff
    time)
  • Barriers
  • Differences between procurement / payment
    functions
  • BPR of the creditors payment systems

10
Cambridgeshire County
  • Focus on P2P transactions
  • Oracle iProcurement Purchase Cards
  • Big Bang Council-wide rollout
  • followed by Change Management programme!
  • Acceptance has taken time but has been worthwhile

11
Benefits and Barriers so far
  • Benefits already realised
  • Corporate arrangements delivering cashable
    savings
  • Time savings flexibility for users
  • Visibility management information, monitoring,
    collaboration
  • Barriers already overcome
  • Cultural issues its my budget
  • Commitment to ongoing investment
  • Embedding and maintaining business as usual

12
Benefits and Barriers cont.
  • Benefits to be realised
  • As well as ongoing benefit from those already
    mentioned
  • Using MI to improve VfM, contract management, and
    procurement
  • Standardisation, contract performance, improving
    quality and vfm
  • Barriers to be overcome
  • Resources, priorities, maintaining profile, staff
    skill/ knowledge bases
  • Belief that efficiency is just about moving
    numbers around

13
e-Procurement Where next?
  • Procurement is key to achieving Efficiency
  • Good Procurement provides opportunities for
    improvements in service, quality, efficiency
  • Technology will help us to realise the benefits
  • More Shared Services Models likely to emerge
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