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Software Project Management

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Q7503, Principles of Project Management, Fall 2002. 1 ... It sometimes appears that you think requirements = analysis = design ... This is a quickie' overview ... – PowerPoint PPT presentation

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Title: Software Project Management


1
Software Project Management
  • Session 6 MS-Project Intro Mid-term Exam

2
Today
  • WBS Homework Review
  • Brief introduction to MS-Project
  • Exam

3
WBS Review
  • For process approaches
  • It sometimes appears that you think requirements
    analysis design
  • Or that doing a few diagrams (ERD, DFD)
    requirements
  • Consistency
  • Consistent use of verbnoun descriptions of
    activities
  • Language
  • Inclusion of some phases but missing others
  • Some at beginning, some at end
  • Use of a spell checker (spelling counts in
    project plans too)

4
WBS Review
  • Disappearing plot lines
  • Like designing a network or choosing hardware but
    never implementing
  • Consistency across phases
  • If Development includes four major modules,
    typically Design should reflect those same four
  • If using a process model, then there should be
    a visible flow to the process
  • Not like this Systems Engineering, Hardware
    Software, Project Management, Test, Training,
    Site Implementation

5
WBS Review
  • Some MS-Project plans had all 1 day assignments,
  • That's good for this point of process
  • This is prior to estimation
  • Tone Content
  • Some are very generic
  • Tell me nothing about your system
  • Not enough to say 'requirements, analysis,
    design, etc, done

6
WBS Review
  • Some activities overly general 'Control Project
  • Forget things at equal level like architecture
    design
  • Think all activities through
  • Aim for a consistent level of detail
  • Know the basic order of things testing doesnt
    occur before development
  • Other details QA is not part of Rollout
  • I am lenient now but will be less so going forward

7
MS-Project
  • Mid-market leader
  • Has approx. 50 overall market share
  • 70-80 MS-Project users never used automated
    project tracking prior (a first tool)
  • Not a mid/high-end tool for EPM (Enterprise
    Project Mgmt.)

8
Project Pros
  • Easy outlining of tasks
  • Resource management
  • Accuracy baseline vs. actual various
    calculations
  • Easy charting and graphics
  • Cost management
  • Capture historical data

9
Project Cons
  • Illusion of control
  • Workgroup features ok, still in-progress
  • Scaling
  • No estimation features
  • Remember
  • Being a MS-Project expert does not make you an
    expert project manager!
  • No more so than knowing MS-Word makes you a good
    writer.

10
The MS-Project Process
  • Move WBS into a Project outline (in Task Sheet)
  • Add resources (team members or roles)
  • Add costs for resources
  • Assign resources to tasks
  • Establish dependencies
  • Refine and optimize
  • Create baseline
  • Track progress (enter actuals, etc.)

11
Project Overview
  • This is a quickie overview
  • We will return to all of these steps individually
    over the next few weeks
  • Sample project from McConnell

12
Project UI
  • Views
  • Default is Gant Chart View
  • 2 panes
  • Task Sheet on left (a table)
  • Gantt Chart on right
  • View Bar on far left

13
Project UI
14
Create Your Project
  • File/New
  • Setup start date
  • Setup calendar
  • Menu Project/Project Information
  • Often left with default settings
  • Hours, holidays

15
Enter WBS
  • Outlining
  • Sub-tasks and summary tasks
  • Do not enter start/end dates for each
  • Just start with Task Name and Duration for each
  • Use Indent/Outdent buttons to define summary
    tasks and subtasks
  • You can enter specific Start/End dates but dont
    most of the time

16
Establish Durations
  • Know the abbreviations
  • h/d/w/m
  • D is default
  • Can use partial
  • .5d is a half-day task
  • Elapsed durations
  • Estimated durations
  • Put a ? after duration

17
Add Resources
  • Work Resources
  • People
  • Material Resources
  • Things
  • Can be used to track costs
  • Ex amount of equipment purshased
  • Not used as often in typical software project

18
Resource Sheet
  • Can add new resources here
  • Or directly in the task entry sheet
  • Beware of mis-spellings (Project will create
    near-duplicates)
  • Setup costs
  • Such as annual salary (put yr after Std. Rate)

19
Effort-Driven Scheduling
  • MS-Project default
  • Duration Units Work
  • Duration Work / Units (D W/U)
  • Work Duration Units (W DU)
  • Units Work / Duration (U W/D)
  • Adding more resources to a task shortens duration
  • Can be changed on a per-task basis
  • In the advanced tab of Task Information dialog
    box
  • Task Type setting
  • Beware the Mythical Man-month
  • Good for laying bricks, not always so for
    software development

20
Link Tasks
  • On toolbar Link Unlink buttons
  • Good for many at once
  • Or via Gantt chart
  • Drag from one task to another

21
Milestones
  • Zero duration tasks
  • Insert task normally but put 0 in duration

22
Make Assignments
  • Approach 1. Using Task Sheet
  • Using Resource Names column
  • You can create new ones by just typing-in here
  • 2. Using Assign Resources dialog box
  • Good for multiple resources
  • Highlight task, Tools/Resources or toolbar button
  • 3. Using Task Information dialog
  • Resources tab
  • 4. Task Entry view
  • View/More Views/Task Entry
  • Or Task Entry view on Resource Mgmt. toolbar

23
Save Baseline
  • Saves all current information about your project
  • Dates, resource assignments, durations, costs

24
Fine Tune
  • Then is used later as basis for comparing against
    actuals
  • Menu Tools/Tracking/Save Baseline

25
Project 2002
  • 3 Editions Standard, Professional, Server
  • MS Project Server 2002
  • Upgrade of old Project Central
  • Includes Project Web Access, web-based UI
    (partial)
  • Workgroup and resource notification features
  • Requires SQL-Server and IIS
  • Portfolio Analyzer
  • Drill-down into projects via pivot tables
    charts
  • Portfolio Modeler
  • Create models and what-if scenarios
  • SharePoint Team Services integration

26
Project 2002
  • MS-Project Professional
  • Build Team feature
  • Skills-based resource matching
  • Resource Pools with skill set tracking
  • Resource Substitution Wizard
  • Project Guide feature
  • Customizable process component

27
Homework
  • McConnell 5 Risk Management, 14 Feature-Set
    Control
  • Schwalbe 10, Project Risk Management, Appendix
    A Guide to Using Microsoft Project 2000
    (447-477)
  • Install MS-Project if you havent done so already

28
Questions?
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