State Grant Performance Measures Template

1
State Grant Performance Measures Template

• Briefing for
• Kevin Neyland
• Chief, Environment Branch
• Office of Management and Budget
• August 15, 2006

2
Overview

• Welcome and Introductions (10 minutes)
• The State-EPA Partnership (10 minutes)
• Template Approach for FY07 (70 minutes)
• Discussion (30 minutes)

3
The Presidents FY07 Budget Language
EPA will develop a standardized template that
States will use to develop and submit their State
Grant Agreements.

• Must link to EPA's Strategic Plan and long-term
  and annual goals.
• Provide consistent requirements for regular
  performance reporting.
• Allow for meaningful comparisons of states past
  and planned activities.

4
The State-EPA Partnership

• The states and EPA jointly deliver environmental
  protection.
• Primary responsibility for 37 programs under 8
  statutes can be delegated by EPA to qualified
  states.
• States have increased their management capacities
  (75 of eligible programs were delegated in 2000
  compared to 40 in 1992).
• Working together on the template underscores our
  commitment to the partnership.
• Data source The Environmental Council of States

5
The State-EPA Partnership

• Core Program Activities
• The states conduct over 90 of core program
  activities that include
• Conducting inspections at regulated facilities
• Entering data in EPAs six major databases
• Taking enforcement actions and
• Provide first response at spills, cleanups and
  natural disasters.
• State Funding
• The federal government provides part of the funds
  for environmental programs implemented by states.
• Overall, states rely on categorical grant funds
  for about one-third of the operational funds the
  remainder comes from permit fees, bonds, trust
  funds, and the state general fund.
• The federal one-third is a key component, because
  it supports the delegated programs directly.
  Without it, most states will not be able to
  continue running delegated programs.
• Data source The Environmental Council of States

6
The Partnership is Achieving Results Nationally

• By the end of FY 2005, the air was the cleanest
  it has been in 30 years total emissions of the
  six principal air pollutantslead, ozone,
  particulate matter, carbon monoxide, sulfur
  dioxide, and nitrogen dioxidedecreased by more
  than 48.
• In the last decade, more than 1,000 contaminated
  sites began cleanup operations, and recycling and
  composting of municipal solid waste has increased
  more than ten-fold.
• 96 of high-priority RCRA hazardous waste
  facilities have controls in place to prevent any
  human exposures from current land and groundwater
  use, and 78 have controls to prevent groundwater
  migration.
• Over 88 of the nation's population served by
  community water systems receives drinking water
  that meets all health-based standardsup from 79
  a decade ago.
• Today, only 2 of Americas children have blood
  lead levels above 10 micrograms per deciliter,
  compared to 90 in the 1970s.
• Data source EPAs FY05 Performance and
  Accountability Report

7
The Partnership is Building a Strong Performance
Record

• Massachusetts
• Air Decreased emissions of four criteria
  pollutants (CO, SO2, NO2, and Pb) by over 60
  since mid-1985. Reduced exceedances of the
  one-hour ozone std. from gt100 per year in the
  early 1990s to lt 10 per year.
• Contaminated Since 1985, cleaned up more than
  22,000 sites, of which over 94 achieved a
  permanent
• Sites solution and are acceptable for
  unrestricted use.
• Mercury Since 1999, reduced mercury emissions
  from trash incinerators by more than 95from
  8,600 pounds/year to 330 pounds/year as a result
  the average mercury levels in affected sampled
  fish dropped 24-32.
• Montana
• Air Prevented 207 million pounds of regulated
  air pollutants from being emitted annually.
• Water Through permit oversight, ensured 82
  billion gallons of annually discharged water meet
  standards. Closed 28.9 million in wastewater and
  2.4 million in drinking water loans through the
  State Revolving Funds in FY04.
• Utah
• Air In 1983, some counties were in
  non-attainment for 4 of the 6 criteria air
  pollutants. Utah is now attaining air quality
  standards throughout the state while the
  population has since doubled.
• WESTERN REGIONAL AIR PARTNERSHIP (WRAP) SO2
  emissions in five states declined by
  approximately 31 between 1990 and 2004, and is
  on track to reach the 50 regional SO2 reduction
  before the 2040 target.

8
Goals for FY07 Template Implementation

• Respond to budget language and can be implemented
  in FY07.
• Encourage broad involvement from the EPA regions,
  National Program Managers, and the states.
• Incorporate the use of existing measures and data
  sources to the extent possible.
• Focus on more immediate environmental outcomes.
• Augment current partnership agreements and grant
  workplans instead of restructuring or replacing
  them.
• Allow integration with current and future efforts
  to improve performance measures.

9
EPAs Approach to the OMB Directive

• Aligned with EPAs Strategic Architecture and
  focuses on GPRA and new PART Measures.
• Regular and consistent reporting template
  measures are reported in EPAs Annual Commitment
  System, at least on an annual basis.
• Data for state baselines and results for some
  measures, additional work and time will be
  necessary to disaggregate the national data to a
  state-by-state level.
• Number of grant measures by program office OW
  26 OAR 14 OECA 7 OSWER 6 OPPTS 2.
  

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Relationship to Other Grants Management Policies
and Issues

• Reinforces EPA Environmental Results Order and
  Goal 5 of the Grants Management Plan, "Support
  Identifying and Achieving Environmental
  Outcomes."
• Addresses GAO, OIG, and Congressional
  recommendations to improve EPAs ability to show
  results from grant agreements.
• Reflects OMB concerns over PART ratings of EPA
  programs.
• PART scores have improved but scores for the
  results component have remained low.

11
The Template Applies to Program Implementation
Grants
Program State Grant Presidents FY 07 Budget Request (millions) Measures
Air State and Local Assistance (CAA Section 105) 185 10
Air State Indoor Radon 8 4
Enforcement and Compliance Assurance Toxic Substances Compliance (Lead and PCB/Asbestos) 5.1 4
Enforcement and Compliance Assurance Pesticides Enforcement 18 3
Prevention, Pesticides and Toxic Substances Lead 13 1
Prevention, Pesticides and Toxic Substances Pesticides Program Implementation 13.5 1
Solid Waste and Emergency Response Hazardous Waste Financial Assistance 103 3
Solid Waste and Emergency Response Brownfields (CERCLA Section 128) 49.4 2
Solid Waste and Emergency Response Underground Storage Tanks 37.5 1
Water Pollution Control (CWA Section 106) 221 12
Water Non-point Source (CWA Section 319) 194 2
Water Beaches Protection 9.9 2
Water Public Water System Supervision 99 7
Water Underground Injection Control 11 Total 967 3 Total 55
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Project and Development Grants do not Require the
Template in FY07
Program State Grant Presidents FY 07 Budget Request (millions)
Water Wetlands Program Development 16.8
Water Targeted Watersheds 6.9
Water Wastewater Operator Training 0
Water Homeland Security 4.9
Office of Environmental Information Information Exchange Network 14.8
Prevention, Pesticides, and Toxic Substances Pollution Prevention 5.9
Enforcement and Compliance Assurance Sectors Program 2.7
Enforcement and Compliance Assurance Sectors Program Total 52
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Sample State Grant Performance Measures Template
Office of Water
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Special Reporting Considerations for the Template
Measures

• The implementation guidance recognizes three
  conditions needed to clarify the relationship
  between the template measures and the grant
  workplan.
• Many template performance measures reflect broad
  programmatic goals and may express results that
  are not solely attributable to the activities
  funded by the grant.
• Performance measures that are not applicable to a
  state grantee should not be included. For
  example, a state may not have delegation
  authority to carry out the program associated
  with a particular measure(s).
• Performance measures for eligible activities that
  are not funded by the grant, but are currently
  reported by the state to meet other
  accountability requirements can be reported as
  Not Applicable on the template.

15
NPM Perspective Office of Air Radiation

• Approach
• Priority GPRA outcome measures captured in the
  Annual Commitment System and new PART measures.
• Measures are a subset of--not a replacement--for
  the existing family of output and outcome
  measures.
• New NAAQS PART Measures
• Combines and relates currently reported
  information into new short term environmental
  performance measures.
• Must establish 2007 baselines and clarify data
  lag issues for new measures.
• Voluntary State Radon Program
• Variety of program designs and objectives present
  national measurement challenges.

16
NPM Perspective Office of Water

• Link to Strategic Plan
• Template measures are drawn from established
  water measures supporting the Strategic Plan.
• Subset of Water Program Measures
• Template measures are a subset of those in FY07
  National Guidance OW did not include all
  measures on the template to minimize state
  specific reporting (other measures only reported
  at Regional/national level).
• Grants v. Delegation Agreements
• Some template measures may be exempt under a
  special reporting consideration (i.e., not
  directly funded under a grant) but still require
  reporting because of other agreements (e.g.,
  federal program delegation).
• Feedback to Program Management
• OW uses results data in mid-year and end-of-year
  performance reports.
• Performance reports identify program management
  improvements (e.g., identification of best
  practices and response to weak performance).
• State-specific data will support refined
  management actions.

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The Regional Role

• Engaged throughout the development process and
  supportive of the FY07 approach.
• Recognize that the template is consistent with
  other collaborations to improve measures and
  reporting systems.
• Focused on implementing FY07 short-term actions
  while maintaining long-term performance
  measurement objectives.
• Working to align template implementation with
  schedules for FY07 categorical program grants and
  Performance Partnership Grants.
• Collaborating to identify state-by-state baseline
  data for the measures.
• Committed to working with states to appropriately
  apply the templates to the scope of each state
  agencys programs and funding.

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States are Committed to Improving Performance
Measurement

• Appreciate EPAs effort to include the states in
  this process.
• Increasing workloads, ongoing budget pressures,
  and public accountability underscore the need for
  a set of meaningful performance measures and
  efficient reporting systems.
• Experience with the template will complement
  other joint efforts to improve measures and
  streamline reporting requirements.
• Changes to performance measurement and reporting
  should
• result in a better set of measures used to
  manage
• not increase state reporting burden
• foster state flexibility and account for
  innovative program activities
• provide the ability to highlight individual state
  accomplishments and
• provide a feedback mechanism.

19
FY07 Implementation Next Steps

• The template will be filled out as part of FY07
  grant negotiations.
• Categorical grants and PPGs must include the
  template in the grant file with the workplan.
• EPA will use the Annual Commitment System and
  ORBIT to report FY07 progress and inform Agency
  decision-making.